Sealed Bid Self-Contained Breathing Apparatus

CITY OF NEWPORT, KENTUCKY
REQUEST FOR BID (RFB)
Self-Contained Breathing Apparatus (SCBA)
Newport Fire/EMS Department
Bid No.: Newport-SCBA-2026
Issue Date: April 20, 2026
Bid Due Date: May 4, 2026 at 10:00 am
Contact Person: Scott Kohrs, Assistant Chief, skohrs@newportky.gov
ISSUED BY:
Newport Fire/EMS Department
998 Monmouth Street
Newport, KY 41071
Phone: 859-292-3616
1. INTRODUCTION
The City of Newport Kentucky (Newport Fire Department) is requesting sealed bids from qualified vendors for the
purchase of Self-Contained Breathing Apparatus (SCBA) and related equipment. The intent of this bid is to secure
compliant, reliable, and modern respiratory protection equipment for emergency response personnel.
2. SCOPE OF WORK
The vendor shall provide new, unused SCBA units and associated components, including but not limited to:
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998 Monmouth Street, Newport Ky, 41071 859.929.3666 www.newportky.gov

SCBA backframe and harness assemblies
Facepieces (multiple sizes)
Cylinders (carbon fiber preferred)
PASS (Personal Alert Safety System) devices
Integrated heads-up display (HUD)
Rapid Intervention Crew/Company Universal Air Connection (RIC/UAC)
Battery systems and chargers if applicable
Quick connect bottle change
Any associated cleaning or regular maintenance products
Optional: Fill station compatibility and accessories
3. QUANTITY
The department anticipates purchasing approximately:
30 - SCBA Units
70 - Total Air Cylinders @4500PSI
47 - Facepieces (S/M/L as specified)
2 - RIC packs
1 - 2 SCBA bottle fill station
Final quantities may vary based on budget and bid pricing.
4. MINIMUM SPECIFICATIONS
All SCBA equipment must meet or exceed the following standards:
Compliant with NFPA 1981 (current edition)
Compliant with NFPA 1982 (PASS devices)
NIOSH approved
Minimum 30-minute rated service duration (optional 45-Minute)
Ergonomic design suitable for structural firefighting
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998 Monmouth Street, Newport Ky, 41071 859.929.3666 www.newportky.gov

Integrated PASS device with manual and automatic activation
Heads-Up Display (HUD) showing cylinder status
Universal EBSS (Emergency Breathing Support System)
RIC/UAC connection
5. TRAINING REQUIREMENTS
Vendor shall provide:
Initial on-site training for all personnel
Train-the-trainer program (if available)
Instruction manuals and digital resources
6. WARRANTY AND SERVICE
Bidders must include:
Warranty terms for all components (minimum expected: 10-15 years on major components)
Cylinder warranty and hydrostatic testing requirements
Local or regional service support availability
Turnaround time for repairs
7. DELIVERY
Delivery timeline must be clearly stated
Equipment must be delivered to:
Newport Fire/EMS Department
o 998 Monmouth Street
Newport, KY 41071
Vendor responsible for shipping, handling, and setup
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998 Monmouth Street, Newport Ky, 41071 859.929.3666 www.newportky.gov

8. BID SUBMISSION REQUIREMENTS
All bids must include:
Detailed pricing (itemized)
Product specifications and cut sheets
Compliance documentation (NFPA/NIOSH)
Warranty information
References from similar municipal departments
Delivery schedule
Submit bids via:
Sealed Bids must be physically submitted to:
o The City of Newport Kentucky
998 Monmouth Street
Newport, KY 41071
9. EVALUATION CRITERIA
Bids will be evaluated based on:
Compliance with specifications
Cost effectiveness
Warranty and service support
Vendor experience and references
Delivery timeline
The department reserves the right to accept or reject any or all bids.
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998 Monmouth Street, Newport Ky, 41071 859.929.3666 www.newportky.gov

10. TERMS AND CONDITIONS
The department reserves the right to waive minor irregularities
All equipment must be new and free from defects
Pricing must remain valid for at least [60-90 days]
Vendor must comply with all applicable federal, state, and local regulations
11. QUESTIONS
All questions must be submitted by: May 1, 2026
Contact: Scott Kohrs, Assistant Chief, skohrs@newportky.gov
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998 Monmouth Street, Newport Ky, 41071 859.929.3666 www.newportky.gov