Annual Paving for the City of Spring Hill

Location:	Tennessee
Posted:	Apr 20, 2026
Due:	May 5, 2026
Agency:	Spring Hill city
Type of Government:	State & Local
Category:	76 - Books, Maps, and Other Publications
Publication URL:	To access bid details, please log in.

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CITY OF SPRING HILL, TENNESSEE

CONTRACT DOCUMENTS

SPECIFICATIONS

FOR

ANNUAL ASPHALT PAVING

April 20, 2026

INVITATION TO BID

For Annual Asphalt Paving

City of Spring Hill, Tennessee

Sealed Bids will be received by the City of Spring Hill, Tennessee, for Annual Asphalt Paving at City Hall, 199

Town Center Parkway (for hand delivery or courier service), P.O. Box 789 (for regular mail service) Spring

Hill, Tennessee 37174, on or before May 5, 2026 at 2:00pm. The envelope containing the Bid must be sealed

and plainly marked "Bid for Annual Asphalt Paving for the City of Spring Hill".

Bids must be made on the Bid Form and in accordance with Instructions to Bidders furnished by the City of

Spring Hill.

The defined terms appearing in the General Specifications apply to all Contract Documents.

The City reserves the right to reject any or all Bids regarding the services, to waive irregularities and/or

informalities in any Bid, and to make an award in any manner, consistent with law, deemed in the best

interest of the City.

INSTRUCTIONS TO BIDDERS

ANNUAL ASPHALT PAVING FOR THE CITY OF SPRING HILL

1. RECEIPT AND OPENING OF BIDS

The City of Spring Hill invites and will receive Bids on the forms attached hereto, all information on which

must be appropriately completed. Bids will be received at City Hall until 2:00 p.m. on May 5, 2026, and

publicly opened and read aloud on the aforesaid date. The envelopes containing the Bids must be sealed and

addressed to Kyle Therriault, Purchasing Agent, 199 Town Center Parkway (for hand delivery or courier

service), P.O. Box 789 (for regular mail service), Spring Hill, TN 37174 and plainly marked “Annual Asphalt

Paving for the City of Spring Hill".

2. PREPARATION OF THE BID

All Bids shall be made on the Bid Form attached hereto and shall give the amount of bids and must be signed by

the Bidders.

If a unit price or a lump sum already entered by the Bidder on the Bid Form is to be altered, it shall be crossed

out with ink and the new unit price or lump sum bid entered above or below it, and initialed by the Bidder in

ink.

Each Bid must be submitted in a sealed envelope bearing on the outside the name of the Bidder, its address, and

plainly marked "Annual Asphalt Paving for the City of Spring Hill “. If forwarding by mail, the sealed envelope

containing the Bid must be enclosed in another envelope addressed as specified in the Invitation to Bid. The

City may consider as irregular any Bid not prepared and submitted in accordance with the provisions hereof and

may waive any informalities or reject any and all Bids.

Any Bid may be withdrawn prior to the above-scheduled time for the opening of Bids or authorized

postponement thereof.

Any Bid received after the time and date specified above shall not be considered.

3. AWARD OF THE BID

The Bid shall be deemed as having been awarded when formal notice of award shall have been mailed by the

City to the Bidder.

The Bidder to whom the Bid shall have been awarded will be required to execute 3 copies of the Contract on the

form attached. In case of the Bidder's refusal or failure to do so within ten (10) days after its receipt of formal

notice of award, Bidder will be considered to have abandoned all rights and interests in the award and the award

may then be made to the next best qualified Bidder or the work readvertised for Bids as the City may elect.

4. CONDITIONS

Each Bidder shall fully acquaint itself with conditions relating to the scope and restrictions attending the

execution of the Bid. Bidders shall thoroughly examine and be familiar with the Specifications.

The failure or omission of any Bidder to receive or examine any form, instrument, addendum or other document

shall in no way relieve it of any obligations with respect to his Bid or to the Contract. The City shall make all

such documents available to the Bidder.

5. ADDENDA AND EXPLANATIONS

Explanations desired by a prospective Bidder shall be requested of the City in writing, and if explanations are

necessary, a reply shall be made in the form of an Addendum, a copy of which will be posted on the City’s

website. Every request for such explanation shall be in writing (email) addressed to Kyle Therriault, Purchasing

Agent at ktherriault@springhilltn.org). Any verbal statements regarding same by any person prior to the award

shall be unauthoritative and not binding.

Addenda issued to Bidders prior to date of receipt of Bids shall become a part of the Bid Documents.

No inquiry received within seven (7) days of the date fixed for the submission and opening of Bids will be

given consideration.

Any and all such interpretations and any supplemental instructions will be in the form of written Addenda,

which, if issued, shall be emailed to all prospective Bidders, not later than five (5) days prior to the date fixed

for the opening of Bids.

6. NAME, ADDRESS, AND LEGAL STATUS OF THE BIDDER

The Bid must be properly signed in ink and the address of the Bidder given. The legal status of the Bidder

whether corporation, partnership, or individual, shall also be stated in the Bid.

A corporation shall execute the Bid by its duly authorized officers in accordance with its corporate by-laws and

shall also list the state in which it is incorporated. A partnership Bidder shall give full names of all partners.

Partnership and individual Bidders will be required to state in the Bid the names of all persons interested

therein.

The place of residence of each Bidder, or the office address in the case of a firm or company, with county and

state and telephone number, must be given after his signature.

If the Bidder is a joint venture consisting of a combination of any or all of the above entities, each joint venturer

shall execute the Bid.

Anyone signing a Bid as an agent of another or others must submit with his Bid, legal evidence of his authority

to do so.

7. COMPETENCY OF BIDDER

The opening and reading of the Bid shall not be construed as an acceptance of the Bidder as a qualified,

responsible Bidder. The City reserves the right to determine the competence and responsibility of a Bidder

from its knowledge of the Bidder's qualifications or from other sources.

The City shall require submission with the Bid of the following supporting data regarding the qualifications of

the Bidder in order to determine whether it is a qualified, responsible Bidder. The Bidder will be required to

furnish the following information:

Evidence that the Bidder is in good standing under the laws of the State of Tennessee, and, in the case of

corporations organized under the laws of any other State, evidence that the Bidder is licensed to do

business (copy of city and county business license) and in good standing under the laws of the State of

Tennessee. A copy of a valid contractor license is required. A certificate of insurance with the City listed

as a certificate holder will be required once the contract is awarded.

In the event that the City shall require additional certified supporting data regarding the qualifications of the

Bidder in order to determine whether he is a qualified responsible bidder, the Bidder may be required to furnish

any or all of the following information sworn to under oath:

(a) Evidence that the Bidder is capable of commencing performance as required in the Bid Documents.

(b) Such additional information as will satisfy the City that the Bidder is adequately prepared to fulfill the

Contract.

(d) Certificate of Non-Discrimination

(e) Title VI Compliance Survey

(f) Certificate of Non- Illegal Immigrant Use

(g) Certification of non-collusion

The Bidder may satisfy any or all of the experience and qualification requirements by submitting the experience

and qualifications of its parent organization and subsidiaries or affiliates of the parent. All forms shall be

completed and included as an integral part of each bidder’s Bid.

8. DISQUALIFICATION OF BIDDERS

Although not intended to be an exhaustive list of causes for disqualification, any one or more of the following

causes, among others, may be considered sufficient for the disqualification of a Bidder and the rejection if it’s

Bid:

(a) Evidence of collusion among Bidders.

(b) Lack of competency as revealed by either financial statements, experience or equipment statements as

submitted or other factors.

9. METHOD OF AWARD

Award shall be made to the lowest responsive and responsible bidder meeting the requirements of this Invitation

to Bid. In particular, any alteration, erasure or interlineations of the Contract Documents and of the Bid shall

render the accompanying Bid irregular and subject to (but not requiring) rejection by the City.

10. TITLE VI POLICY

The City of Spring Hill will not discriminate in the purchase of all goods and services on the basis of race,

color, religion, sex, national origin, age, disability or any other lawfully protected classification.

Verbal quotations or quotations received after the closing date will not be accepted. The City of Spring Hill

reserves the right to reject any and all Bids, to waive technicalities or informalities and to accept any Bid

deemed in the best interest of the City of Spring Hill.

“Please note that any and all documents submitted to the City of Spring Hill that are associated with this project

are subject to the Tennessee Public Records Act. Access to the record is governed by the Tennessee Public

Records Act and the policies of the City of Spring Hill and the Office of Open Records Counsel.”

Compliance with Public Chapter 775-TCA, Title 12, Chapter 4, Part 1

In accordance with Tennessee Code Annotated, Title 12, Chapter 4, Part 1, the Contractor cannot be currently

engaged in, and will not for the duration of the contract, engage in a boycott of Israel.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Title:	Annual Paving for the City of Spring Hill
Category:	Construction Projects
Status:	Open

Annual Paving for the City of Spring Hill

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