Architectural/Design & Cost Estimating Services ADDENDUM NO. 2

Location:	Connecticut
Posted:	Aug 31, 2026
Due:	Sep 2, 2026
Agency:	New Britain Housing Authority
Type of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction
Publication URL:	To access bid details, please log in.

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NEW BRITAIN HOUSING AUTHORITY

16 Armistice Street, New Britain, Connecticut 06053

SMALL PROCUREMENT – REQUEST FOR PRICE PROPOSALS

ARCHITECTURAL / DESIGN & COST ESTIMATING SERVICES

Knapp Village Kitchen & Roof Replacement • Graham Senior Building Window Replacement • NBHA Parking Lot

Repaving

PROCUREMENT SCHEDULE

Release Date

Project Walkthrough

Deadline for Written Questions

Responses to Questions / Addendum

Price Proposal Due

Anticipated Award / Notice to Proceed

August 20, 2026

August 25, 2026 – 1:00 p.m.

August 26, 2026 – 3:00 p.m.

August 27, 2026

August 31, 2026 – 4:00 p.m.

September 8, 2026

1. PURPOSE

The New Britain Housing Authority (“NBHA”) is soliciting price proposals from qualified architectural firms to provide

architectural, existing-condition assessment, scope development, design/documentation, and construction cost

estimating services for three planned capital improvement projects. NBHA intends to use the resulting professional

work product to establish project scopes, budgets, procurement/construction documents, and implementation

requirements.

2. PROJECTS

A. Knapp Village – Kitchen Replacement

• Inspect representative dwelling units and review existing kitchen conditions, layouts, utilities, finishes, cabinetry,

countertops, appliances, plumbing and electrical conditions relevant to replacement.

• Develop a recommended standardized kitchen replacement scope, including plans/details and outline

specifications sufficient for pricing and future construction procurement.

• Identify code, accessibility, ventilation, electrical, plumbing, hazardous-material coordination, phasing, resident-

impact, and constructability considerations.

• Prepare an independent construction cost estimate, including reasonable allowances/contingencies and

recommended alternates, if appropriate.

B. Knapp Village – Roof Replacement

• Evaluate existing roof conditions and identify the recommended replacement roofing system and associated

repairs.

• Review flashing, drainage, insulation, penetrations, perimeter conditions, roof-mounted equipment/interfaces,

and other components affected by the proposed work.

• Develop plans, details, outline specifications, phasing recommendations, and procurement-ready scope

information appropriate to the roof replacement project.

• Identify applicable code, energy, occupied-building, safety, hazardous-material coordination, and

constructability considerations.

• Prepare an independent construction cost estimate for the roof replacement work, including reasonable

allowances, contingencies, and alternates, if appropriate.

C. Graham Senior Building – Window Replacement

• Evaluate existing window conditions and identify the recommended replacement window system and

associated repairs.

• Review perimeter sealants, flashing, masonry/interface conditions, interior/exterior finishes, and other building-

envelope components affected by the proposed window work.

• Develop plans, details, outline specifications, phasing recommendations, and procurement-ready scope

information appropriate to the window replacement project.

• Identify applicable code, energy, accessibility, occupied-building, safety, and constructability considerations.

• Prepare an independent construction cost estimate for the window replacement work, including reasonable

allowances, contingencies, and alternates, if appropriate.

D. NBHA Parking Lots – Repaving

• Inspect the parking areas identified by NBHA during the walkthrough and document existing pavement

conditions.

• Recommend appropriate repair/repaving treatments, including milling, paving, base repair, curbing, drainage

adjustments, striping, signage, accessible parking/route considerations, and related site work as applicable.

• Develop plans or marked site drawings, technical scope/specifications, quantities, phasing recommendations,

and an independent construction cost estimate.

• Identify areas where additional survey, testing, civil engineering, drainage analysis, or other specialty services

may be required.

3. REQUIRED SERVICES / DELIVERABLES

• Attend the August 25, 2026 project walkthrough and participate in a project kickoff meeting after award.

• Review available NBHA drawings, prior reports, specifications, and other relevant project information.

• Perform field verification sufficient to develop the proposed scope and pricing documents.

• Prepare written existing-condition findings and recommended scope for each project.

• Prepare drawings/details and technical specifications or scope documents appropriate for contractor pricing and

procurement.

• Prepare an independent cost estimate for each project, identifying assumptions, quantities, unit costs where

appropriate, contingencies, alternates, and exclusions.

• Identify permits, approvals, testing, specialty consultants, hazardous-material coordination, and other

anticipated preconstruction requirements.

• Participate in one review meeting with NBHA and revise the work product based on consolidated NBHA

comments.

• Provide final deliverables electronically in PDF and editable native format, as applicable.

4. WALKTHROUGH

A project walkthrough is scheduled for August 25, 2026, at 1:00 p.m. Firms should attend so that they can observe

existing conditions and develop an informed price proposal. The meeting location will be confirmed by NBHA.

Questions arising from the walkthrough must be submitted in writing by the question deadline.

5. QUESTIONS AND ADDENDA

Written questions are due August 26, 2026, by 3:00 p.m. NBHA intends to issue written responses and any

necessary addendum on August 27, 2026. Oral interpretations are not binding. Firms are responsible for

acknowledging all written addenda in their proposal.

6. PRICE PROPOSAL

The proposal must provide a firm fixed fee, or clearly defined not-to-exceed fee, for each project and a total fee for

all services. The price proposal should identify any reimbursable expenses and optional/additional services

separately. Firms should not assume that services outside the stated scope will be authorized without prior written

approval from NBHA.

Knapp Village – Kitchen Replacement

Knapp Village – Roof Replacement

Graham Senior Building – Window Replacement

NBHA Parking Lot Repaving

TOTAL PROPOSED FEE

$________________

7. PROPOSAL CONTENT

• Cover letter and primary contact information.

• Brief description of the firm and relevant public/affordable housing, occupied rehabilitation, building-envelope,

kitchen modernization, and paving/site experience.

• Identification of the architect/project manager and any consultants who will perform the work.

• Proposed approach and anticipated schedule for completing the assignments.

• Price proposal using the format above, with assumptions and exclusions clearly stated.

• Evidence of applicable Connecticut professional licensure and insurance.

• At least three relevant client references.

• Disclosure of any actual or potential conflicts of interest.

• Acknowledgment of all addenda.

8. EVALUATION AND AWARD

NBHA will evaluate responsive proposals based on qualifications and relevant experience, understanding of the

assignments, proposed approach/schedule, ability to perform within NBHA’s required timeframe, and price

reasonableness. Because architectural services are professional services, NBHA will consider both qualifications

and price and will not necessarily make an award solely to the firm submitting the lowest fee. NBHA may request

clarification, negotiate scope and price, reject any or all proposals, waive minor informalities when permitted, or

cancel this solicitation when determined to be in NBHA’s best interest.

9. FEDERAL / HUD REQUIREMENTS

To the extent this procurement is funded in whole or in part with HUD or other federal funds, the selected firm will

be required to comply with all applicable federal requirements incorporated by NBHA into the resulting agreement,

including applicable conflict-of-interest, equal opportunity, nondiscrimination, records/access, debarment and

suspension, and Section 3 requirements. The selected firm must be eligible to contract with NBHA and must not be

excluded or debarred from participation in federally assisted programs.

10. SUBMISSION

Proposals are due August 31, 2026, by 4:00 p.m. Submit the complete proposal to:

New Britain Housing Authority

Attn: Laura Woodie

Email (if electronic submissions are permitted): laurawoodie@censereconsultingllc.com

Proposal subject line / envelope identification: “Architectural Services – Capital Improvement Small Procurement.”

Late proposals may be rejected in accordance with NBHA procurement requirements.

11. NBHA RESERVATION OF RIGHTS

NBHA reserves the right to request additional information, determine proposal responsiveness and responsibility,

negotiate with the selected firm, make an award by individual project or for all projects, postpone or cancel the

procurement, and reject any or all proposals when doing so is in the Authority’s best interest and consistent with

applicable procurement requirements.

PRICE PROPOSAL CERTIFICATION

Firm Name: ______________________________________________

Authorized Representative: __________________________________

Title: ______________________________________________________

Signature: __________________________________ Date: __________

Telephone: _________________________ Email: ______________________________

By signing, the proposer certifies that the proposal is submitted independently, the pricing is accurate to the best of

its knowledge, and the proposer agrees to perform the stated services for the proposed fee, subject to a written

agreement with NBHA.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Architectural/Design & Cost Estimating Services ADDENDUM NO. 2

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