FY27 Scott Air-Paks

Location:	Georgia
Posted:	Aug 7, 2026
Due:	Sep 16, 2026
Agency:	Polk County
Type of Government:	State & Local
Category:	42 - Fire Fighting, Rescue, and Safety Equipment
Publication URL:	To access bid details, please log in.

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POLK COUNTY BOARD OF COMMISSIONERS

P. O. BOX 268

CEDARTOWN, GA 30125

(770) 749-2100

Date Issued: August 7, 2026

REQUEST FOR BIDS

POLK COUNTY GOVERNMENT IS ACCEPTING SEALED BIDS FROM EXPERIENCED AND QUALIFIED

CONTRACTORS FOR SCOTT AIR-PAKS. A CONTRACT WILL BE AWARDED TO THE CONTRACTOR WHOSE BID

BEST SATISFIES THE REQUIREMENTS FOR THIS REQUEST AND BEST SERVES THE INTEREST OF POLK COUNTY.

SEALED BIDS WILL BE ACCEPTED UNTIL 10:00AM EST ON WEDNESDAY, SEPTEMBER 16, 2026, IN THE

COMMISSIONERS OFFICE LOCATED AT 216 MAIN STREET IN CEDARTOWN, GA 30125.

Copies of proposal documents may be obtained from the Polk County Administration Office located at 216

Main Street, Cedartown, Georgia 30125. Requests for documents should be filed promptly with Polk County.

Proposal documents are also available on the Polk County Website: polkga.org.

No bid may be withdrawn for a period of 90 days after the proposal deadline for submission.

Polk County Government reserves the right to a) reject any or all proposals or to make no award, b) require

modifications to initial proposals, or c) to make partial or multiple awards. The County further reserves the right

to excuse technical defects in a proposal and/or informalities when, in its sole discretion, such excuse is in the

best interest of the County.

PROPOSAL PACKAGE MUST BE RETURNED IN SEALED ENVELOPE

AND CLEARLY MARKED

REQUEST FOR BIDS

SCOTT AIR-PAKS

SEPTEMBER 16, 2026 AT 10:00AM

Request for Bid – Scott Air-Paks

POLK COUNTY GEORGIA

PROPOSAL TERMS AND CONDITIONS

REQUEST FOR BIDS (RFB)

GENERAL CONDITIONS AND CLAUSES

1 CHANGES: No change will be made to this RFB except by written modification by the County. Requests for

interpretation or changes must be in writing, directed to the Polk County Fire Chief, Mike Hanuscin, and

received at least (5) Five Calendar Days prior to the time set for opening of the bids. Email:

mhanuscin@polkga.org

2 LIABILITY: The County is not liable for any cost incurred in the preparation of the proposal. Nor is the

County responsible for costs or damages incurred by Respondents, member(s), partners, subcontractors or

other interested parties in connection with the RFB process, including but not limited to costs associated

with participating in any conferences, site visits, product/system demonstrations, oral presentations or

negotiations. The County shall not be bound by any information provided unless reduced to writing and

distributed as a written addendum.

3 BID ACCEPTANCE TIME: Proposals requiring acceptance by the County in less than 90 calendar days could be

rejected.

4 BID IDENTIFICATION: All Proposals submitted as a result of this RFB must be returned in a sealed envelope

with the following information in the lower left-hand corner of the envelope:

REQUEST FOR BIDS

SCOTT AIR-PAKS

SEPTEMBER 16, 2026 AT 10:00AM

5 BID SUBMISSION FORMAT: Bids should be bound or stapled whereby county staff can easily make

additional copies. Pages should be 8 ½” X 11” in size with larger sheets folded to fit within bindings. The

proposal should be ordered in the following format:

Request for Bids

Vendor’s Proposal

All Forms in Attachment “A”

Proof of Liability Insurance as Required Herein

6 WITHDRAWAL OF BIDS: Bids may be withdrawn by written request only, if the request is received prior to

the deadline for submittals. Negligence on the part of a Contractor during the preparation of a proposal

establishes no right of withdrawal or modification of a proposal after a proposal has been accepted. No

proposal may be withdrawn for a period of 90 days after the deadline for proposal submittals.

7 CLARIFICATION OF BIDS: The County reserves the right to seek clarification of any point in a respondent’s

proposal, or to obtain additional information.

8 DISQUALIFICATION: Bids may be disqualified for: a) receipt of the bid by the County past the stated

deadline; b) any irregularities; c) unbalanced unit price or extensions; d) unbalanced value of any items; e)

Request for Bid – Scott Air-Paks

failure to comply with any requirement of this RFB. If in the opinion of the Polk County Board of

Commissioners, the Contractor is not in a position to fulfill the contract, the proposal may be disqualified.

The County reserves the right to waive any minor informality or irregularities.

9 AWARD OF CONTRACT: An award will be made based upon the proposal that best conforms to this RFB and

best serves the interest of the County. The County reserves the right to a) reject any or all proposals or to

make no award, b) require modifications to initial proposals, or c) to make partial or multiple awards. The

County further reserves the right to excuse technical defects in a proposal and/or informalities when, in its

sole discretion, such excuse is in the best interest of the County. A binding contract must be signed by both

parties prior to providing services.

A Contractor, by accepting a contract, attests that it is in compliance with the Nondiscrimination Clause

contained in Section 202 of Executive Order 11246, as amended, relative to equal employment opportunity for

all persons without regard to race, color, religion, sex, or national origin, and the implementing rules and

prescribed by the Secretary of Labor, which is incorporated herein by reference.

10 EXCEPTIONS TO SPECIFICATIONS: Any award resulting from this RFB shall bind a Contractor to all Terms,

Conditions, and Specifications set forth in this RFB. Contractors whose bids do not conform should so note on

either a separate page or in the Proposal. While the County reserves the right to make an award based upon a

nonconforming proposal, when in the best interest of the County, such awards will not be readily made, and

Contractors are urged to conform to the greatest extent possible. No exceptions will be considered to have

been taken unless it is properly set out as provided above. No exception will be deemed to have been taken by

the County unless incorporated in an award resulting from this RFP and so stated.

11 BID RESULTS: Interested parties may request, in writing, a summary of the proposals by sending a self

addressed, stamped envelope with their request to the Polk County Board of Commissioners, P.O. Box 268,

Cedartown, Georgia 30125, or by emailing the Administration Office, attention County Clerk.

12 EXECUTION OF CONTRACT: Subsequent to an award, the successful Contractor will be presented with a

contract in the form attached hereto as Attachment B. Contract, when provided, is to be executed within Ten

(10) calendar days of NOTICE OF AWARD. If the contract document is mailed, the date of presentation shall be

deemed to be the postmark date. The successful Contractor’s proposal and this RFB shall be incorporated into

the contract, except to the extent that this RFB conflicts with the contract, in which case the provisions of the

contract shall take precedent.

13 INCLUSION: All items and/or services standard, expected, necessary, and/or routine to such services as this

and not actually stated in this RFB will be the responsibility of the contractor to provide at no additional cost to

the County unless so stated on the Contractor’s proposal as additional cost items and accepted by the County

at the time of the award and/or contract.

14 REGULATORY AGENCIES: Contractor will be responsible for obtaining all required permits or license required

by regulatory agencies of the City, County, State, or Federal Governments. Further, the contractor will be

responsible for meeting all requirements of any regulation(s) or guideline(s) of any of the said Governments or

any independent agency recognized by said Governments as publisher of any such regulation(s) or guideline(s).

15 INDEPENDENT CONTRACTORS: By submitting a proposal in response to this RFB, the Contractor represents to

POLK COUNTY that it is fully licensed, experienced and properly qualified to perform the services requested

Request for Bid – Scott Air-Paks

herein and that it is properly equipped, organized, and financed to perform such services. The Contractor shall

finance its own operations hereunder, shall operate as an independent contractor and not as an agent of Polk

County and nothing contained in this RFB or a contract resulting from same shall be construed to constitute the

Contractor or any of its employees, servants, agents, or subcontractors as a partner, employee, servant, or

agent of the County nor shall either party have any authority to bind the other in any respect; it being intended

that each shall remain an independent contractor.

16 ASSIGNMENT OF CONTRACTUAL RIGHTS: It is agreed that the Contractor will not assign, transfer, convey, or

otherwise dispose of a contract that results from this invitation or its right, title, or interest in or to the

same, or any part thereof, without written consent of the County.

17 INDEMNITY: Contractor agrees, if entering into a contract as a result of this RFB, to defend, indemnify, and

hold harmless Polk County from any and all courses of action or claims of damages arising out of or related to

Contractor’s performance or actions or those of its employees or agents, under said contract.

18 ANTI-DISCRIMINATION CLAUSE: Polk County does not discriminate against any person because of race, color,

religion, national origin, or handicap in employment or service provided.

Request for Bid – Scott Air-Paks

GENERAL INFORMATION

Introduction

Polk County Government is soliciting bids for the purchase of 30 Scott Air-Pak X3 Pros and 30 Scott AV 3000 HT

size medium masks. Cylinders are not part of this bid process.

Required Specifications

The Air-Paks and Masks must meet the following specifications:

Self-Contained Breathing Apparatus Requirements

• The SCBA shall consist of the following major sub-assemblies: (1) full facepiece assembly; (2) a removable, positive pressure,

mask-mounted regulator with air-saver switch; (3) an automatic dual path redundant pressure reducer; (4) end-of-service time

indicators; (5) a harness and back frame assembly for supporting the equipment on the body of the wearer; (6) a shoulder

strap mounted, remote gauge indicating cylinder pressure; (7) a rapid intervention crew/universal air connection (RIC/UAC);

(8) a personal alert safety system (PASS); and (9) cylinder and valve assembly for storing breathing air under pressure.

Regulatory Approvals

• The SCBA shall be approved to NIOSH 42 CFR, Part 84 as an open circuit, pressure-demand self-contained breathing

apparatus.

• The SCBA shall be certified to NFPA 1970, Standard on Protective Ensembles for Structural and Proximity Firefighting, Work

Apparel, Open-Circuit Self-Contained Breathing Apparatus (SCBA) for Emergency Services, and Personal Alert Safety

Systems (PASS), 2025 Edition.

• The SCBA shall be compatible with an optional firefighter escape belt that would be compliant to NFPA 1983, incorporated into

the 2022 Edition of NFPA 2500, Standards for Operations and Training for Technical Search and Rescue Incidents, and Life

Safety Rope and Equipment for Emergency Services.

• All components shall be approved for Intrinsic Safety under UL 913 Class I, Groups C and D, Class II, Groups E, F and G,

Hazardous locations.

• The SCBA shall maintain all NIOSH standards with any of the types of cylinders listed as provided by the SCBA manufacturer.

Required Components:

Face Piece Assembly (Model: AV-3000HT)

• The facepiece shall have a large diameter inlet that enables both unrestricted breathing and voice communications, while also

allowing for rehydration (oral) without having to remove the facepiece.

• The facepiece shall enable connection of the mask-mounted regulator by way of a quarter (1/4) turn rotation.

• The facepiece shall interface with the mask-mounted regulator, without the use of tools, with an audible click to assure the

user that the regulator is properly seated.

• The full facepiece assembly shall be available in three sizes, marked “S” for small, “M” for medium and “L” for large.

• The facepiece sizes shall be color-coded for ease of identification.

• The facepiece nose cup assembly shall be available in three sizes, marked “S” for small, “M” for medium and “L” for large.

• The facepiece assembly, including head harness, shall not be made with natural rubber latex.

• The facepiece shall include a face seal that is secured to the lens by a U-shaped bezel using no more than two fasteners.

• The facepiece shall contain inhalation valves that are contrasting in color and readily visible to enable quick visual inspection.

• Multi-directional voice emitters shall be recessed on both sides of the facepiece and ducted directly to an integral silicone nose

cup to enhance voice transmission around the user.

• The facepiece shall meet the requirements of the NFPA 1970, 2025 Edition standard for non-electronic communications.

• The facepiece assembly shall be modular in design to enable ease of upgrading and serviceability.

• The facepiece shall be capable of submersion for cleaning and disinfecting.

• The facepiece shall be able to incorporate multiple electronic communications options (amplification, radio interface, radio

direct interface) without affecting NIOSH approvals and/or NFPA certification, where applicable.

• The facepiece shall enable the installation of communications bracket on either the right or left side.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Description	Opening Date	Closing Date
FY27 Scott Air-Paks - RFB	August 07, 2026 :	September 16, 2026 10:00 AM

FY27 Scott Air-Paks - RFB

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See also