Request for Proposals - Fleet, Equipment and Generator Telematics Systems

Location:	Alaska
Posted:	Aug 29, 2026
Due:	Sep 15, 2026
Agency:	City of Unalaska
Type of Government:	State & Local
Category:	W - Lease or Rental of Equipment
Publication URL:	To access bid details, please log in.

Attachment Preview

Request for Proposals

FLEET, EQUIPMENT, AND GENERATOR TELEMATICS SYSTEM

Issue Date: August 14, 2026

Due Date: September 15, 2026

City of Unalaska

Department of Public Works

P.O. Box 610

Unalaska, Alaska 99685

907-581-1260

Table of Contents

I. GENERAL .................................................................................................................................................... 3

II. PROJECT SCOPE OF SERVICES & PROPOSAL TECHNICAL REQUIREMENTS ............................................... 4

III. PROPOSAL REQUIREMENTS & SUBMISSION.......................................................................................... 10

IV. EVALUATION & SELECTION .................................................................................................................... 13

V. CONTRACT AWARD & OTHER ITEMS ...................................................................................................... 14

List of Attachments

• Attachment A – Contract Form

• Attachment B – Insurance Requirements

• Attachment C – Fleet and Equipment Inventory Summary

• Attachment D – Current Technology Environment

• Attachment E – Pricing Proposal Worksheet

City of Unalaska

REQUEST FOR PROPOSALS

Page 2

I. GENERAL

The City of Unalaska is soliciting proposals from qualified vendors to provide a comprehensive

telematics platform including hardware, software, installation, training, implementation,

support, and maintenance for City-owned vehicles, heavy equipment, and generators

(Proposals).

The City seeks a single integrated solution that provides fleet tracking, equipment monitoring,

maintenance management support, utilization reporting, operational analytics, safety

monitoring, camera systems, and integration capabilities with existing municipal software

systems. The City anticipates deployment on approximately:

• Up to 100 light-duty and heavy-duty vehicles

• Up to 12 pieces of heavy construction and maintenance equipment

• Up to 12 stationary generators

Actual quantities may vary.

The resulting contract shall be for procurement of equipment and implementation of the system.

The City anticipates that the contract will provide for three years’ subscription and technical

support services. However, pricing for one-year and five-year subscription and technical support

services is requested.

Proposals must be received by 2:00pm AKDT on September 15, 2026, by email to Marc

Kielmeyer, Project Manager at the City of Unalaska: mkielmeyer@unalaska.gov.

Proposals received after the time and date specified may not be considered. An electronic copy

of the RFP documents may be obtained from the City of Unalaska website:

http://www.ci.unalaska.ak.us/rfps

All questions about this Request for Proposals must be directed to Marc Kielmeyer, Project

Manager.

Marc Kielmeyer, Project Manager

City of Unalaska Department of Public Works

(907) 581-1260

mkielmeyer@unalaska.gov

Each Proposal must be submitted in accordance with the Proposal Requirements & Submittal as

prescribed in Section III of this RFP.

A pre-proposal conference will be held on August 25, 2026, at 10:00pm AKDT and can be

attended telephonically via MS Teams:

https://teams.microsoft.com/meet/237512753025463?p=U9Ls9gGsMtRK1nVWsS

Meeting ID: 237 512 753 025 463

Access code: hK2tS6bV

Dial in by phone: +1 332-249-0602,,741761508#

City of Unalaska

REQUEST FOR PROPOSALS

Page 3

Phone conference ID: 741 761 508#

The City intends to select a Proposer by September 18, 2026, and enter into the contract by

October 13, 2026.

II. SCOPE OF SERVICES & PROPOSAL TECHNICAL REQUIREMENTS

A. General Requirements

While the City intends to award a single contract, it considers the contract to have three distinct

phases and components. Phase 1 encompasses equipment procurement. Phase 2 encompasses

implementation: Configuring of the equipment, providing installation guidance, assisting City

staff (remotely) during installation, validating communications, integrating devices into the

software platform, and conduct acceptance testing

Phase 3 is subscription services: Software licensing, cellular connectivity, cloud hosting, technical

support, warranty support, and software updates.

The Contractor shall provide all materials, equipment, software, communications services,

installation support, training, and technical support necessary to furnish a complete telematics

solution. The Contractor shall NOT be responsible for the physical installation of equipment on

City-owned vehicles, heavy equipment, generators, and premises, which shall be performed by

City employees. The proposed system shall provide:

• Real-time GPS tracking

• Historical route playback

• Vehicle and equipment utilization monitoring

• Idle time monitoring

• Engine-hour monitoring

• Fuel consumption reporting where available

• Preventative maintenance scheduling

• Diagnostic trouble code reporting

• Geofencing

• Asset recovery capabilities

• Alert and notification management

• Mobile device access

• Web-based administrative dashboard

• Custom reporting functionality

B. Vehicle Telematics

The City seeks telematics deployment for approximately 100 vehicles. The system shall provide:

• Real-time location tracking

City of Unalaska

REQUEST FOR PROPOSALS

Page 4

• Vehicle diagnostics

• Engine hours

• Odometer readings

• Idle time monitoring

• Fuel usage reporting

• Maintenance alerts

• Driver behavior reporting

• Historical trip records

C. Heavy Equipment Monitoring

The City seeks monitoring capabilities for approximately 12 pieces of heavy equipment including,

but not limited to:

• Graders

• Sweepers

• Other off-road equipment

The proposed system shall provide:

• GPS tracking

• Engine-hour tracking

• Utilization reporting

• Idle reporting

• Fault code reporting

• Fuel monitoring when available

• Maintenance scheduling

• Geofence notifications

D. Generator Monitoring

The City seeks monitoring capabilities for approximately 12 stationary generators. The proposed

system shall provide:

• Runtime monitoring

• Start and stop notifications

• Alarm notifications

• Location monitoring

• Battery monitoring where available

• Fuel monitoring where available

• Maintenance alerts

City of Unalaska

REQUEST FOR PROPOSALS

Page 5

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

title	bid/rfp closing date	bid/rfp status	files	view
Request for Proposals - Fleet, Equipment and Generator Telematics Systems	Tue 9/15/26	Open - accepting bids and proposals	Request for Proposals Attachment E - Pricing Proposal Worksheet ADDENDUM #1 Attachment C - Fleet and Equipment Inventory Summary - ADDENDUM #1 Attachment E - Pricing Proposal Worksheet - ADDENDUM #1	View Details