RFQ - Gutter Installation & Repair Services

Location:	Tennessee
Posted:	Sep 1, 2026
Due:	Sep 22, 2026
Agency:	Tennessee Tech University
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment Z - Maintenance, Repair or Alteration of Real Property
Publication URL:	To access bid details, please log in.

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REQUEST FOR QUOTATION (RFQ)

Department: Facilities

Description: Gutter Installation Services

Deliver Completed Bid to:

Tennessee Tech University

Purchasing and Contracts

POB 5144; 1 William L Jones Dr.

Derryberry Hall, Suite 301

Cookeville, TN 38505-0001

Fax: 931-372-3727

Date: September 1, 2026

RFQ Coordinator: Tina Girdley

Phone: 931-372-6350

Email: tgirdley@tntech.edu

Bids must be received in the Purchasing and Contracts Office by 3:00 p.m. Central Time on September 22, 2026. Bids

may be mailed, faxed, or electronically submitted via email to the RFQ Coordinator, as noted above.

Bid is subject to the RFQ – Standard Terms and Conditions. By submitting a bid, bidder certifies its agreement to these

terms and conditions, which cannot be waived.

Special Bid Instructions:

1. Indicate any cash/time discounts offered: ________________________________________________________________________

2. To do business with TTU register as a supplier/contractor: https://www.tntech.edu/purchasing/howto.php

3. Bidders who would like to become a registered Diversity Business Enterprise can visit the following link for more information:

https://www.tntech.edu/purchasing/howto.php

4. To view a bid tabulation after intent to award, please visit this link: https://www.tntech.edu/purchasing/bidawards.php. Results are

listed according to fiscal year then by date of bid opening.

THIS IS NOT AN ORDER

REQUEST FOR QUOTATION

Please bid to provide Gutter Installation and Repair Services on an as needed basis to Tennessee Technological

University (“Tennessee Tech”).

The resulting Contract shall commence upon date of final signature by all required parties and shall remain in

effect for a period of five (5) years thereafter.

Prices submitted by Contractor shall remain firm for a one (1) year period.

Thereafter, Contractor may request a price increase annually. Any requested increase must be submitted in

writing and supported by documentation substantiating the Contractor’s actual increase in costs.

Tennessee Tech may approve or reject any requested increase or choose to rebid, at its sole discretion.

REQUEST FOR QUOTATION (RFQ)

Department: Facilities

Description: Gutter Installation Services

PLEASE BID THE FOLLOWING HOURLY RATES

• Skilled Installer Labor

$_____________ / per hour

• Unskilled Labor or Helper $ ____________ / per hour

Evaluation

For evaluation purposes, the hourly rates will be combined to form a total evaluated rate:

Skilled Labor Rate + Unskilled Labor Rate = Total Evaluated Rate

The successful bidder will be the responsive and responsible bidder with the lowest evaluated total based on

the hourly rates submitted.

The successful bidder will be the responsive and responsible bidder with the lowest evaluated total based on the

hourly labor rates submitted.

The quantities identified above are for evaluation purposes only and do not represent a guarantee of actual

work to be performed under the resulting contract.

Materials Mark Up

Materials and supplies shall be invoiced at cost plus fifteen percent (15%).

For purposes of this Contract, cost is defined as Contractor’s invoiced cost before tax.

The 15% markup shall be applied only to the pre-tax amount of parts and materials. Any reimbursement for tax

shall be limited to the actual amount of tax charged, with no markup applied to the tax.

No markup shall be applied to freight, delivery charges, taxes, administrative fees, surcharges, or other indirect

costs unless specifically approved in writing by Tennessee Tech.

Any Contractor invoices requesting reimbursement must be accompanied by a vendor invoice showing the

actual purchase price of parts or materials. Reimbursements will not be made from quotes, estimates,

statements, or similar documents.

Tennessee Tech reserves the right to review material pricing during contract administration to ensure costs

charged are reasonable and consistent with prevailing market conditions.

Contractor Responsibilities

The hourly labor rates shall include all costs associated with providing the services outlined herein to Tennessee

Tech, including but not limited to, travel, meals, lodging, tools, overhead, equipment, supervision, administrative

expenses, and similar costs, unless otherwise expressly provided herein.

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REQUEST FOR QUOTATION (RFQ)

Department: Facilities

Description: Gutter Installation Services

RFQ Communications

All communication regarding this RFQ must be submitted by email only to the RFQ Coordinator listed above, who

is Tennessee Tech’s only official point of contact for this RFQ.

Unauthorized contact with any other Tennessee Tech employees or officials regarding this RFQ may result in

disqualification from the procurement process.

Rental Reimbursement

Rental charges on machinery and equipment not customarily provided by contractors performing work of this

type shall be a reimbursable expense.

Cost is defined as the actual invoiced amount from the rental agency. No markup shall be allowed on rental

equipment.

Rental equipment shall be utilized only when commercially reasonable and when equivalent Contractor-owned

equipment is unavailable or unsuitable for the required work.

Tennessee Tech’s reimbursement for rental equipment is contingent upon Tennessee Tech’s prior written

approval.

Rental charges shall not be allowed for:

• Equipment owned by Contractor;

• Tools typically owned by a contractor performing work covered under this Contract; or

• Equipment rented without Tennessee Tech’s prior written approval.

Any invoice requesting reimbursement for rental equipment must include:

• Rental invoice showing payment amount and dates of use; and

• Tennessee Tech’s written pre-approval.

Any invoice requesting reimbursement for rental equipment must include:

1. Rental invoice showing payment amount and dates of use; and

2. Tennessee Tech’s written pre-approval.

Reimbursements will not be made from quotes or estimates and will not be made until satisfactory completion

of the work for which the rental equipment was utilized.

Travel Compensation

Labor rate charges shall begin at the time Contractor signs in to the job site. Travel time to and from the job site

shall be at Contractor’s expense unless otherwise provided for herein.

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REQUEST FOR QUOTATION (RFQ)

Department: Facilities

Description: Gutter Installation Services

EXCEPTION: When work is performed at the Craft Center (off Hwy 56 at Hurricane Bridge near Smithville,

Tennessee) or Oakley Farm near Livingston, Tennessee, Tennessee Tech agrees to allow Contractor to charge

one (1) additional labor hour per day per person, in accordance with that individual's labor classification, to

cover travel-related expenses.

Contractor Check In

Contractor shall maintain daily communication with the designated TTU Point of Contact (“POC”) regarding work

progress, staffing levels, project status, and any issues affecting performance of the work.

Contractor shall also coordinate with the Tennessee Tech POC prior to performing work outside normal business

hours.

For purposes of this Contract, normal business hours are defined as 7:00 a.m. through 4:00 p.m., Monday

through Friday.

Inspection and Acceptance

Tennessee Tech reserves the right to inspect all work performed and materials supplied under this Contract.

Any work or materials determined by Tennessee Tech to be defective, nonconforming, incomplete, or otherwise

unacceptable shall be corrected, repaired, or replaced by Contractor at no additional cost to Tennessee Tech.

Payment shall not constitute acceptance of defective or nonconforming work.

Invoicing

Invoices may be emailed to invoices-noreply@tntech.edu or mailed to:

Tennessee Tech University Business Office

Campus Box 5037

Cookeville, TN 38505

Invoices must include, as applicable:

1. Dates of service and daily labor hours for each worker;

2. Detailed description of labor services performed;

3. Area work was performed and Tennessee Tech employee requesting the work;

4. Any discounts provided; and

5. Contract Number.

Termination for Convenience

Tennessee Tech may terminate this Contract without cause for any reason by providing the Contractor at least

thirty (30) days written notice prior to the effective termination date.

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REQUEST FOR QUOTATION (RFQ)

Department: Facilities

Description: Gutter Installation Services

Upon receipt of such notice, Contractor shall cease performance except as otherwise directed by Tennessee

Tech.

Contractor shall be entitled to payment only for satisfactory authorized services performed through the effective

date of termination.

Under no circumstances shall Tennessee Tech be liable for services not rendered or for anticipated profits,

overhead, or other consequential damage resulting from termination.

Illegal Immigrants

Successful Bidder attests that the Bidder will not knowingly utilize the services of illegal immigrants in the

performance of the Contract and will not knowingly utilize the services of any subcontractor who will utilize the

services of illegal immigrants in the performance of the Contract.

Debarment

Bidder certifies, by signature below and submission of this bid, that neither Bidder nor its principals are presently

debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in

this transaction by any State or Federal department or agency.

Insurance

Successful Bidder shall maintain insurance coverage in types and amounts acceptable to Tennessee Tech

throughout the term of the Contract.

Prior to contract execution, Tennessee Tech may require certificates of insurance, evidencing such coverage and

naming Tennessee Tech and the Tennessee Tech Foundation as additional insured and certificate holders, where

applicable.

Tennessee Tech reserves the right to establish and modify insurance requirements as deemed necessary to

protect Tennessee Tech’s interests.

Contract Administration

The Contractor’s performance under this Contract shall be subject to monitoring by Tennessee Tech.

Failure to perform in accordance with the requirements of the Contract may result in corrective action,

termination, or other remedies available to Tennessee Tech.

Tennessee Tech Rights

Tennessee Tech reserves the right to reject any or all quotations; waive minor informalities or technicalities;

request clarification of quotations; and make an award determined to be in the best interest of Tennessee Tech.

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Due Date	Description	Purchasing Contact
9/22/2026	RFQ - Gutter Installation & Repair Services	Tina Girdley

RFQ - Gutter Installation & Repair Services

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See also