RFP26-911 - MAN/WAN (Category 1)
| Location: | California |
|---|---|
| Posted: | Dec 4, 2025 |
| Due: | Jan 6, 2026 |
| Agency: | Roseville City School District |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
RFP26-911 – MAN/WAN (Category 1)
The Roseville City School District (“RCSD” or “District”) issues this Request for Proposal (RFP) to solicit qualified vendors to provide enterprise-grade,
E-Rate-eligible Wide Area Network (WAN) / Metropolitan Area Network (MAN) services to Winding Creek Elementary School for the 2026–2027 school year.
All questions regarding this RFP should be directed to erate@rcsdk8.org, with the subject of “ERATE RFP #26-911 TELECOMMUNICATIONS SERVICES – MAN/WAN” on or before 12:00 p.m. December 4, 2025.
RFP SCHEDULE
- RFP Posting: November 21, 2025
- Mandatory Pre-Bid Conference Call: December 2, 2025 @ 11:00 a.m. (30 minutes – See RFP for Details)
- End of Questions: December 4, 2025 @ 12:00 PM (Responses by next business day)
- RFP Closing: January 6, 2026 @ 2:00 PM
- Submittal Opening: Date of Closing (Registered)
- RFP Selection: Before 471 filing date
- Award of RFP: Contingent on Board Approval, and Funding from E-Rate
- Contract/Service Start Date: July 1, 2026 (Billing after July 1, 2026)
RFP26-911 - Ethernet Services - WAN_MAN.pdf
RFP26-911 - Appendix B - Bid sheet.xlsx
RFP26-911 - Appendix C - Qualifications_Questions.xlsx
RFP26-911 - Appendix D - Waivers & Agreements.pdf
RFP26-911 - Addendum 1.pdf **NEW Posted December 3, 2025
RFP26-911 - Conference Call 1 - Recap.pdf **NEW Posted December 3, 2025
Attachment Preview
E-Rate FY2026
CATEGORY 1
ETHERNET SERVICES
Wide Area Network / Metropolitan Area Network
(WAN/MAN)
Winding Creek Elementary
RFP# 26-911
POSTED: November 21, 2025
Deadline for Submittal: January 6, 2026
BEFORE 2:00 P.M.
ATTN: PURCHASING DEPT
Roseville City School District
1050 Main Street
Roseville, CA 95678
NOTICE INVITING PROPOSALS
Notice is hereby given that the Roseville City School District (RCSD) will accept proposals for
the award of contracts for E-rate Funding Year (FY) 2026 up to, but not later than 2:00 P.M., on
January 6, 2026 for the following:
RFP 26-910 Telecommunications Services - Internet Services - Districtwide (Category 1)
RFP 26-911 Telecommunications Services - Wide Area Network / Metropolitan Area Network
(WAN/MAN) Winding Creek Elementary (Category 1)
RFP 26-914 SD-WAN Router/Gateway equipment (Category 2)
RFP 26-915 Ethernet Switches (Category 2)
RFP 26-916 Wireless (Category 2)
RFP 26-917 Uninterruptible Power Supply (Category 2)
RFP 26-919 Internal Connections - Infrastructure (Category 2)
Additional information, including documents and questions pertaining to the bid can be located
on the District’s website: www.rcsdk8.org
Proposals shall be delivered in separate sealed envelopes, or boxes and marked on the outside
with the respective RFP number, bidder’s company name and contact name to the District Office
front desk referencing
Roseville City School District
<INSERT NAME OF RFP>
Attention: Technology Services
1050 Main Street
Roseville, CA 95678
prior to January 6, 2026 @ 2:00 P.M. deadline. Bids will be publicly registered at 2:00 P.M.
January 6, 2026 at the District Office:
1050 Main Street
Roseville, CA 95678
No faxed proposals will be accepted. Each bid must conform and be responsive to the bid
documents, and include One (1) signed original, two (2) hard copies, and one (1) digital copy
(CD or flash drive) of the proposal shall be submitted.
RCSD reserves the right to reject any or all bids or parts thereof, to be the sole judge of the
merits and qualifications of all bids, to waive any informality in a bid, not necessarily accept the
lowest of any offered and to extend the bidding period. Design, specifications, service, delivery,
and quality may be considered in making selections.
Published: November 21, 2025 and November 28, 2025 - Press Tribune
2
Roseville City School District
Request for Proposal 26-911
Deliver by 2:00 p.m. (PST) January 6, 2026
ETHERNET SERVICES
Wide Area Network / Metropolitan Area Network (WAN/MAN)
Winding Creek Elementary
SUMMARY
The Roseville City School District (“RCSD” or “District”) issues this Request for Proposal
(RFP) to solicit qualified vendors to provide enterprise-grade, E-Rate-eligible Wide Area
Network (WAN) / Metropolitan Area Network (MAN) services to Winding Creek
Elementary School for the 2026–2027 school year.
The resulting agreement will support the District’s instructional and operational mission and will
be structured to comply with all requirements of the Federal Communications Commission
(FCC) Schools and Libraries Program (E-Rate) administered by the Universal Service
Administrative Company (USAC).
Selection will be based on E-Rate-compliant cost-effectiveness, in which price is the most
heavily weighted factor but not the sole determinant. The District reserves the right to make no
award or to negotiate final award terms consistent with E-Rate requirements.
All award decisions will be documented with sufficient rationale and contemporaneous records
to satisfy E-Rate audit and review obligations.
All services and associated costs shall conform to the current E-Rate Eligible Services List
(ESL) published by USAC. Vendors are responsible for ensuring that proposed services meet
Category 1 or Category 2 eligibility as applicable.
IMPORTANT DOCUMENTS IN THIS RFP
The following documents are included as part of this Request for Proposal (RFP). Any addenda,
clarifications, or modifications issued after the initial posting will be made available on the
District’s website at www.rcsdk8.org under “Contracts and Bids” (found in the “Menu”
section).
● Appendix A: List of District Addresses, including all sites requesting service
● Appendix B: Bid Form (must be completed and submitted by the prospective vendor)
● Appendix C: Questionnaire and Verification Forms related to this RFP
● Appendix D: Agreements, Waivers, and Understandings governed by USAC, E-Rate,
and applicable Federal, State, and Local regulations
BACKGROUND
In 2025, the Roseville City School District broke ground on its newest campus, Winding Creek
Elementary School, which requires connectivity to the District’s existing Wide Area Network /
Metropolitan Area Network (WAN/MAN).
The District Office at 1050 Main Street, Roseville serves as the head-end for the District’s
network. The MAN currently provides WAN connectivity from the District Office to all school
sites and support facilities.
3
Roseville City School District
Request for Proposal 26-911
Deliver by 2:00 p.m. (PST) January 6, 2026
ETHERNET SERVICES
Wide Area Network / Metropolitan Area Network (WAN/MAN)
Winding Creek Elementary
This RFP is issued to competitively procure services for Winding Creek Elementary’s connection
to the District WAN/MAN in alignment with E-Rate procurement rules — ensuring continued
eligibility under USAC audit standards while supporting compliance, scalability, and operational
continuity.
PROJECT
The District seeks E-Rate-eligible WAN/MAN services ranging from 200 Mbps to 1 Gbps.
Respondents may propose either:
● (a) a three-year base term with up to two (2) optional one-year extensions, or
● (b) a five-year fixed term.
Service and speeds shall be delivered to the locations listed in Appendix B.
Connectivity may be provisioned to either:
● the District Office (1050 Main Street, Roseville), or
● Westbrook Elementary (4501 Solaire Drive, Roseville), which serves as an
intermediate aggregation site connected to the District’s MAN.
Alternate architectures are welcome if they provide operational, resiliency, or financial
advantages. Any alternate design must be fully described, separately costed, and must not
impair E-Rate eligibility for mandatory components.
Network Path Diversity Consideration
The District is committed to promoting network path diversity as part of its strategy to ensure
reliable and uninterrupted connectivity for instructional and operational needs.
During proposal evaluations, the District will take into consideration whether a proposed
solution contributes to diversity of providers or physical network pathways serving a site.
Proposals that result in a single point of dependency on one provider or route may be scored
lower due to the increased risk of service disruption or decreased overall network resiliency.
SD-WAN Options
RCSD will accept proposals including Software-Defined Wide Area Network (SD-WAN)
solutions provided they conform to E-Rate eligibility criteria.
● SD-WAN functions or components are generally eligible under Category 2 (Managed
Internal Broadband Services – MIBS) when used to manage internal broadband
networks.
● If SD-WAN is included as an ancillary feature of a Category 1 service bundle and is
the most cost-effective option, it may be considered eligible under Category 1.
4
Roseville City School District
Request for Proposal 26-911
Deliver by 2:00 p.m. (PST) January 6, 2026
ETHERNET SERVICES
Wide Area Network / Metropolitan Area Network (WAN/MAN)
Winding Creek Elementary
● Respondents including SD-WAN must clearly itemize costs and identify eligibility
classification (Category 1 or 2).
● Any ineligible elements must be separately identified and excluded from E-Rate
discount calculations.
The District may consider SD-WAN or hybrid WAN architectures if they provide demonstrable
operational advantages, improved resiliency, or reduced total cost of ownership while remaining
E-Rate compliant.
Multiple Proposals and Combined Options
Vendors may submit more than one proposal if they wish to offer alternative methods,
architectures, or cost models (e.g., lit service or SD-WAN-enabled options).
Respondents may also submit combined proposals that include multiple service types or
technologies, provided that each option is clearly labeled, priced separately, and includes
sufficient detail to allow the District to evaluate cost-effectiveness and E-Rate eligibility
independently.
All proposals, whether standalone or combined, must fully comply with the requirements and
response formats defined in this RFP.
Required Proposal Elements
Pricing shall be provided in the tiered format defined in the bid appendices and shall list each
component as separate line items, including at minimum:
● WAN/MAN recurring service charges
● Installation and activation fees
● Hardware (provider-owned CPE if applicable)
● Transport/circuit costs
● Any other components required to deliver service
Respondents are not required to bid all listed locations; however, any omitted site must include a
brief written justification sufficient for E-Rate documentation.
All proposals shall include symmetrical bandwidth options of 200 Mbps, 500 Mbps, and 1
Gbps (or as specified in Appendix B), and support industry-standard routing protocols and
District-visible monitoring capabilities (SNMP, API, or portal access).
5
Roseville City School District
Request for Proposal 26-911
Deliver by 2:00 p.m. (PST) January 6, 2026
ETHERNET SERVICES
Wide Area Network / Metropolitan Area Network (WAN/MAN)
Winding Creek Elementary
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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