26-086 RFP Prison Rape Elimination Act (PREA) Audit

Location:	Missouri
Posted:	Aug 5, 2026
Due:	Aug 28, 2026
Agency:	St. Charles County
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services
Solicitation No:	26-086
Publication URL:	To access bid details, please log in.

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LEGAL NOTICE

REQUEST FOR PROPOSAL

RFP 26-086

For

Prison Rape Elimination Act

(PREA) Audit

ST. CHARLES COUNTY GOVERNMENT

ST. CHARLES, MISSOURI

St. Charles County is seeking proposals for Prison Rape Elimination Act, (PREA)

Audit. The county reserves the right to terminate the contract for any violation, by the

successful proposer, of any term or condition of the contract by giving thirty (30) days

written notice stating the reasons therefore and giving the party time to remedy any

deficiencies.

PROPOSAL INSTRUCTIONS

One [1] signed original and one [1] signed identical copy of the proposal, along with an identical

electronic copy provided on a USB storage device, must be received in a sealed envelope plainly

marked “RFP 26-086 Prison Rape Elimination Act, (PREA) Audit” with the due date and

Proposal number on the outside of the envelope.

An authorized representative of the company/person submitting the proposal must sign the original

proposal, in blue ink.

Proposals must be submitted to the St. Charles County Finance Department, 201 North Second

Street Room 541 St. Charles MO 63301 prior to 2:30 pm, August 28, 2026.

All proposals received in response to this RFP will become the property of the County.

St. Charles County reserves the right to accept and/or reject any and all proposals.

PROPOSAL INQUIRIES

Any questions or clarifications concerning this RFP must be submitted in writing to:

Lenore Moore, Purchasing Coordinator

St. Charles County Government

Finance Department

201 North Second St

St. Charles, Missouri 63301

Fax: (636)949-7589

lmoore@sccmo.org

 The proposal number and title shall be referenced on all correspondence.

 All questions must be received no later than 3:00 PM on August 21, 2026. Any questions

received after this deadline may not be answered.

Responses to questions/clarifications will be placed on the County’s website

http://www.sccmo.org/Bids.aspx. Check this website frequently for updates and any

addendum that are issued.

Prohibited Communication

Contact with any representative, other than through the procedure outlined in the section

titled “Proposal Inquiries”, concerning this request is prohibited PRIOR TO PROPOSAL

OPENING. Representative shall include, but not be limited to, all elected and appointed

officials, and employees of St. Charles County and their Agents within St. Charles County.

Any Offeror engaging in such prohibited communications prior to Proposal Opening may

be disqualified at the sole discretion of St. Charles County.

TERMS AND CONDITIONS

 St. Charles County reserves the right to reject any and all proposals or parts of a

proposal and waive technicalities.

 All proposals will be considered final. No additions, deletions, corrections, or

adjustments will be accepted after the time of proposal opening.

 All delivery costs or charges must be included in the F.O.B. destination proposal price.

 City, County and State of Missouri Sales Tax and Federal Taxes are not applicable to

sales made to St. Charles County and must be excluded.

 The electronic version of this RFP is available upon request. The document was entered

into WORD for Microsoft Windows. The Purchasing Office does not guarantee the

completeness and accuracy of any information provided on the electronic version.

Therefore, respondents are cautioned that the hard copy of this RFP on file in the

Purchasing Office governs in the event of a discrepancy between the information

contained in or on the electronic version and that which is on the hard copy.

 Contractors are required to clearly identify any deviations from the specifications in this

document.

 An authorized officer of the company submitting the proposal must sign all proposals, in

blue ink.

 Contractor must submit two (2) signed copies of their proposal; one is to be an original

and so marked.

 All prices and notations must be in blue ink or typewritten on the attached form. Mistakes

must be crossed out, corrections typed adjacent and must be initialed in blue ink by the

person signing the proposal.

 Sealed proposals received after the designated time of the receipt of the sealed

proposals will be considered as “Void” and will not be opened.

 The successful firm is specifically denied the right of using in any form or medium the

names of St. Charles County or any other public agency of St. Charles County

Government for public advertising unless express written permission is granted.

 All proposers must possess the necessary and appropriate business and/or professional

licenses in their field.

 The County will make its award to the lowest responsive, responsible offeror unless

additional criteria is established herein. When payments are to be made to the County,

the County will award based on payments unless these documents establish additional

criteria. As used for this award, “responsive” shall mean an offer that conforms in all

respects with the terms and conditions of the County’s requirements. As used for this

award, “responsible” shall mean that the offeror has the capability in all respects to

perform fully the contract requirements, and the integrity and reliability which will assure

good faith performance.

26-086 RFP Prison Rape Elimination Act (PREA) Audit

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Proposal Response from (please complete)

Name of Company or individual

Insurance:

Worker's Compensation and Employer's Liability: Statutory WC limits as required by the Statutes of the

State of Missouri (or a qualified self-insurer) and Employers Liability in an amount of no less than $1.0

million.

Automobile, General Liability and Property Damage: The Contractor shall maintain the following minimum

amounts of automobile, general liability, and property damage insurance coverage during the life of the

contract:

$1,000,000 for bodily injury or death to any one person and $3,000,000 per occurrence for automobile

and general liability coverage; and property damage coverage of at least $1,000,000. A Combined

Single Limit Policy in the amount of $3,000,000 is an acceptable alternative. Automobile coverage must

include non-owned vehicles.

The Automobile & General Liabilities policies shall be endorsed to include the County as an additional

insured including the following language: Nothing in this endorsement shall serve to operate as a waiver of

the County’s Sovereign Immunity or broaden the liability of the County beyond the provisions of Sections

537.600 to 537.610 of the Revised Statutes of Missouri. Vendor shall provide for 30 days advance written

notice of any material change. A Waiver of Subrogation in favor of the County shall be endorsed on

each of the policies. The required insurance shall be primary insurance with respect to any other

insurance or self-insurance programs maintained by the County.

A Certificate of Insurance evidencing the above coverage(s) together with a copy of the required

endorsements shall be provided to the County prior to the commencement of any work.

It shall be the contractor's responsibility to keep the respective insurance policies and coverages of

any sub-contractor current and in force for the life of the contract.

Errors and Omissions (Professional Liability): with limits of not less than 1,000,000.00 per

claim/$3,000,000.00 aggregate covering all services provided by the Contract. Coverage to be written on

a claims-made basis

Employment of Unauthorized Aliens Prohibited (Missouri Revised Statutes Section 285.530)

As a condition for the award of any contract or grant in excess of five thousand dollars by St.

Charles County to a business entity, the business entity shall, by sworn affidavit and provision

of documentation**, affirm its enrollment and participation in a federal work authorization

program (E-Verify) with respect to the employees working in connection with the contracted

services. Every such business entity shall sign an affidavit affirming that it does not knowingly

employ any person who is an unauthorized alien in connection with the contracted services.

[RSMO 285.530 (2)]

An employer may enroll and participate in a federal work authorization program (E-Verify) and

shall verify the employment eligibility of every employee in the employer’s hire whose

employment commences after the employer enrolls in a federal work authorization program.

The employer shall retain a copy of the dated verification report received from the federal

government. Any business entity that participates in such program shall have an affirmative

defense that such business entity has not violated subsection 1 of this section. [RSMO 285.530

(4)]

26-086 RFP Prison Rape Elimination Act (PREA) Audit

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Proposal Response from (please complete)

Name of Company or individual

Any entity contracting with St. Charles County shall only be required to provide the referenced

affidavit on an annual basis. A copy of the affidavit in included in this proposal request. Vendors

may choose to send the required documentation using one of the following options:

 Send the notarized affidavit and E-Verify MOU signature page to: St. Charles County, Attn:

Purchasing Manager, 201 N Second Street, Room 541, St. Charles, MO 63301prior to

responding to any solicitations; OR

 Send the notarized affidavit and E-Verify MOU signature page along with a proposal

solicitation response.

These documents will be kept on file. The notarized affidavit will remain current for one year.

from the date of the notarized affidavit.

** PLEASE NOTE:

Acceptable enrollment and participation documentation consists of a valid copy of the signature page of the

E-Verify Memorandum of Understanding, completed and signed by the Contractor, and the

Department of Homeland Security - Verification Division

The online address to enroll in the E-Verify program is:

https://everify.uscis.gov/account/enroll

Veteran Friendly Employment Policy

"Indicate whether you have developed a veteran friendly employment policy and, if so, attach

a copy of such policy to your response as a point of information."

_____ "YES" our company has a veteran friendly employment policy.

"NO" our company does not have a veteran friendly employment policy.

Please include a copy of your veteran friendly employment policy with your submission.

Open Records

Any and all information contained in or submitted with the proposal becomes a public record

subject to the Missouri Sunshine Law when a contract is executed, or all proposals are rejected.

If Proposer believes that any information contained in or submitted with the proposal is protected

by the Missouri Sunshine Law, Proposer must clearly identify what information Proposer believes

is so protected and must also clearly identify the legal basis therefor.

26-086 RFP Prison Rape Elimination Act (PREA) Audit

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Proposal Response from (please complete)

Name of Company or individual

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	26-086
Bid Title:	26-086 RFP Prison Rape Elimination Act (PREA) Audit
Category:	SCCMO Professional Services
Status:	Open

26-086 RFP Prison Rape Elimination Act (PREA) Audit

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See also