Pre-Advertisement Notice for DWM On-Call Diving Services

Docusign Envelope ID: BB3EB357-F607-4F66-A5A9-D775E53700A1
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Scope of Work
On-Call Diving Services
Department of Watershed Manager
The City of Atlanta, Department of Watershed Management (the "City") operates the
Wastewater Treatment System (including Combined Sewer Systems), Drinking Water
System, and various other facilities in the Atlanta metropolitan area. The wastewater
collection and treatment system includes four deep tunnel systems and more than 2,200
miles of underground pipe greater than 120 inches in Diameter. The City's drinking water
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system includes three 1 (3) treatment plants and up to 2,700-mile-long distribution system.
Both systems include storage tanks and pumping stations at various locations throughout
the City. F
The City requires on-call diving services for physical inspections, evaluations,
maintenance, and repair for undergroAund linear infrastructure, the deep tunnel system, the
deep tunnel pump stations/shafts, and miscellaneous other structures/facilities.
Inspections include activitiRes suchas the physical inspection and evaluation of
infrastructure with written and photographic records of finding developed and provided to
the City. Maintenance services may include such activities as the placement or removal of
pumps; underwatDer maintenance of pump support/railings systems including mechanical
repair, welding, cutting, etc.;concretestructural repair, including demolition, forming,
pouring, chipping, sacking, stripping, cleaning,etc.; lining or pipe repair; removal of grit or
debris buildup; and other like services.
Under this contract, the Contractor will perform work anywhere in the City of Atlanta linear
infrastructure, treatment facilities, or pump stations; however, the deep tunnel pump
shafts are located at:
- RM Clayton Water Reclamation Center and West Area CSO WQCF
2440 Bolton Road, NW
Atlanta, GA 30318
- lntrenchment Creek Water Reclamation Center and East Area CSO WQCF
1510 Key Road
SE Atlanta, GA 30316
- South River Water Reclamation Center (WRC)
955 South River Industrial Blvd, SE
Atlanta, GA 30315
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On-Call Diving Servies for DWM

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- Utoy Creek Water Reclamation Center (WRC)
805 Selig Drive, SW.
Atlanta, GA 30336
- Chattahoochee Water Treatment Plant (CWTP)
2532 Bolton Road, NW
Atlanta, GA 30318
- Hemphill Water Treatment Plant (HWTP)
650 Bishop Place NW
Atlanta, GA 30318
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Work Authorizations
All work under this contract will be authorized in writing by the City under individual task
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orders or work authorizations.
The Contractor will respond to the work request with a written quote, which must be
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approved by the City before the commencement of the work. The quote will be considered
binding subject to the provisions of the contract.
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All costs must be itemized on the quote in accordance with the bid document andmust
involve the use of specific, identified material, labor, and equipment actually used to
complete the service.
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In the event that, during the execution of an authorized task order or work assignment, it is
mutually determined by the Contractor and the City that additional work is required beyond
the originally defined scope, the following procedure shall apply:
* The Contractor shall submit a written cost proposal or supplemental quotation
detailing the additional labor, materials, equipment, and time required to complete
the expanded scope of work.
* The City will review and evaluate the proposal for reasonableness, necessity, and
budget availability. Upon approval, an official written Work Authorization will be
issued by the Project Manager authorizing the Contractor to proceed.
* If the approved additional work results in a total cost that exceeds the value of the
original Purchase Order (PO), the City will issue a new or revised Purchase Order
reflecting the adjusted total amount prior to commencement of the additional work.
* No additional compensation shall be authorized or invoiced without a
corresponding written approval and updated PO issued in accordance with City of
Atlanta Procure-to-Pay (P2P) and contract modification procedures.
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On-Call Diving Servies for DWM

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Costs such as small tools, request preparation, project management, taxes, insurance
general office overhead, field overhead, fringes, benefits, travel time, per diem, and profit
must be included and individually identified in the mark- up or the unit prices. The rates shall
be fixed for the contract term and are not subject to escalation during the original contract
period.
Contractor employees and subcontractors working under this contract must be qualified by
training and experience for that position and hold any necessary licenses. Contractor
employees or subcontractors who, in the sole judgment of the City, perform incompetently,
unsafely, or in violation of facility requirements shall be removed from the job site
immediately at no cost to the City.
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All personnel performing work under the On-Call Diving Services Contract shall meet or
exceed the minimum professional qualifications, certifications, and medical standards
established under Occupational Safety andHeFalth Administration (OSHA) 29CFRPart 1910,
Subpart T - Commercial Diving Operations, and all applicable U.S. Navy, ADCI, and
ANSI/ACDE standards. The following requirements shall apply:
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1.Minimum Diver and DiveR Team Qualifications
Each member of the dive team-including divers, tender/divers, standby divers, dive
supervisors, and support personnel-must meet the following minimum qualifications
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prior to mobilization:
* Commercial Diver Certification:
o Possess a valid Commercial Diver certification from an Association of Diving
Contractors International (ADCI)-recognized commercial diving school or
equivalent.
o Divers must be qualified for surface-supplied air diving and/or scuba diving
as appropriate to the assigned work scope.
* Dive Supervisor:
o Minimum five (5) years of commercial diving experience with at least two (2)
years as a designated dive supervisor.
o Certification from ADCI or an equivalent recognized professional
organization.
* Confined Space Entry and Rescue Certification:
o All personnel entering or working in confined or permit-required spaces must
hold OSHA 29 CFR 1910.146 Confined Space Entry and Rescue certification.
* HAZWOPER Training:
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o Minimum 40-hour OSHA HAZWOPER (29 CFR 1910.120) training and current
8-hour annual refresher certification for all dive team members due to
potential exposure to contaminated water environments.
* CPR/First Aid/Oxygen Administration:
o Current certifications in CPR, First Aid, and Oxygen Administration issued by
an accredited agency (e.g., Red Cross, DAN, or equivalent).
* Surface-Supplied Equipment Competency:
o Documentation of formal training in operation, maintenance, and safety of
surface-supplied air systems, communication systems, and associated dive
support equipment.
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2.Training and Documentation Requirements
* All required certifications, licenses, and training documentation must be submitted
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to the City for review and approval at least five (5) business days prior to initial
mobilization under the contract.
* The contractor shall maintain an updated Dive Team Qualification Matrix, listing
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each employee's certifications, expiration dates, and training history, available for
audit by DWM at any time.
* Documentation musRt be provided in PDF or searchable electronic format and
include official trainingprovider names, issue and expiration dates, and authorized
signatures.
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3.Compliance and Enforcement
* DWM reserves the right to verify authenticity of all certifications and training records
with issuing agencies.
* Personnel who fail to maintain current and valid certifications or medical clearance
will be deemed non-compliant and ineligible for site mobilization.
* Continued compliance will be monitored through periodic audits and safety reviews
conducted by the City.
The Contractor shall control and coordinate the work of its Subcontractors. The Contractor
shall be responsible for informing and supervision its Subcontractors regarding all items,
conditions, and requirements of the contract documents. The Contractor is responsible
and liable for the Subcontractor's work.
The following response and mobilization time requirements apply to ensure operational
readiness and compliance with DWM performance standards:
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On-Call Diving Servies for DWM

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1. Emergency Task Orders (work authorizations):
o Maximum Response Time (a - Onsite Arrival): The contractor shall mobilize
qualified dive personnel and required equipment to the designated site
within four (4) hours of receipt of an emergency task order or verbal
authorization confirmed in writing.
o Dive-Ready Operations (b): The dive team shall achieve full dive-ready status
within six (6) hours of notification, barring site access restrictions or safety
hold conditions imposed by the City.
2. Non-Emergency (Routine) Task Orders:
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o Maximum Response Time (a - Onsite Arrival): The contractor shall mobilize
and report to the designated site within three (3) business days (72 hours) of
written task order issuance, unleFss otherwise directed by the City.
o Dive-Ready Operations (b): All dive systems, support equipment, and
personnel shall be fullyA operational and dive-ready within one (1) hour of
arrival at the site.
3. Notification and ConRfirmation:
o Upon receipt of any task order (emergency or non-emergency), the
contractor shall provide written acknowledgment to the Project Manager or
desDignated Operations representative within one (1) hour, confirming receipt,
estimated arrival time, and planned resources.
4. Failure to Respond:
o Failure to meet the required response or mobilization times may be
considered a performance deficiency and subject to corrective action under
contract terms, including potential suspension of task order assignments.
Materials and Supplies
1. The Contractor shall provide information on the equipment and materials required for
each repair. Where a City purchase order exists for specific equipment or materials,
the City shall purchase these items at their discretion. For common items used that
may not be available at the facility, the Contractor may purchase them upon approval
by the City.
2. Any items purchased by the Contractor, which will be permanently installed in the
City facilities, must be new and unused. The City maintains an inventory of such
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common items such as piping, valves, wiring, conduit, tubing, hoses, fittin, and
connectors. Items to be supplied by the City shall be stated at the beginning of the
repair assigned to a Contractor.
1. Applicability:
This process applies to any item that the Contractor proposes to supply that
deviates from the type, manufacturer, or specifications originally indicated by
the City for permanent installation in City facilities.
2. Required Submittals by Contractor:
For any proposed substitution, the Contractor shall submit the following to
the City:
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1. Written Substitution Request: Clearly identifying the item to be
replaced, the proposed substitute, and the reason for substitution
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(e.g., lead time, availability, or improved performance).
2. Technical Data Sheets and Product Literature:Manufacturer
specifications, iAnstallation requirements, performance ratings, and
certifications.
3. Cost Implications (if any): Indicate whether substitution will impact
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project cost, either positively or negatively
3. City Review and Evaluation:
D1. AcknowledgementReceipt: Within 3 business days of submission.
2. Technical Review: Evaluate equivalency in accordance with
functional, operational, and safety requirements. The review will
include:
* Compliance with performance specifications
* Compatibility with existing systems
* Warranty or maintenance impacts
4. Decision and Turnaround Time:
* The City shall render a written decision within 5-10 business
days of receiving a complete substitution submittal, unless a
longer period is justified due to complexity.
* Decision may be:
1. Approved: Substitute may be used without
modification.
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2. Approved with Conditions: Substitution may be used if
specific modifications, installation practices, or
additional documentation are provided.
3. Rejected: Substitution does not meet City
requirements; original item must be provided.
5. Documentation
All approved substitutions shall be formally documented in writing and
incorporated into the project records. The Contractor is responsible for
providing updated product manuals, warranty information, and as-built
documentation reflecting the approved substitutions.
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3. Replacement parts for critical equipment are maintained at each location.
Contractor shall document the use of replacement parts on the City's generated
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Work Order and give this to the City. All items supplied by the Contractor shall be of
the type and manufacturer specified by the City. Substitutions of items require the
approval of the City.
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1. Contractor Access to On-Site Replacement Inventories
1. AuthoRrization:
* Access to critical equipment replacement parts at City
facilities shall be granted only to authorized Contractor
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personnel listed in the approved project staffing plan.
* Authorization is confirmed via facility access badges, sign-in
logs, or digital access credentials, maintained by the City's on-
site facility supervisor.
* Any changes to authorized personnel require prior written
approval from the City.
2. Consumption, Charging, and Crediting
* Tracking Consumption: Every use of City-supplied
replacement parts by the Contractor must be documented on
the City-generated Work Order, including:
1. Part description and quantity used
2. Equipment or system serviced
3. Date of use
4. Contractor personnel performing the work
* Any parts removed for temporary use or testing must be logged
and returned promptly to maintain inventory integrity.
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On-Call Diving Servies for DWM

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3. Financial Treatment on Quotes/Invoices:
* City-supplied parts shall not be invoiced as part of Contractor-
supplied materials, unless otherwise agreed.
* Labor and service charges may be invoiced, but any
consumption of City-supplied parts must be reconciled
against inventory records.
* If a Contractor inadvertently replaces a part outside of scope
or without authorization, the City may deduct the cost from the
Contractor's invoice or require replacement of the part at the
Contractor's expense.
4. Documentation Required for Proof of Usage:
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* Work Order Completion Form: Signed by Contractor personnel
and verified by City facility supervisor.
* Invoice Cross-Reference: Contractor's labor invoice must
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reference Work Order number and parts used to demonstrate
alignment with City-supplied inventory.
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Quality Assurance
The Contractor shall keep tRhe City informed ofthe progress of the Contractor's Work. City
selected inspections or tests shall be conclusive as to whether the material and
workmanship inspected or tested conform to the requirements of the contract. If the repair
is not completed Das required, the Contractor shall correct the problem without additional
expense to the City.
Accepted documented inspections under this contract shall consist solely of visual
inspections supported by photographic documentation sufficient to verify work
completion, condition assessment, or inspection findings. Such documentation must be
submitted to the City in an approved electronic format and shall include date, location, and
identifying asset information.
The City of Atlanta, Department of Watershed Management - Office of Water Treatment
and Reclamation (OWTR) will retain full responsibility for performing or procuring any
subsequent retesting, verification testing, or confirmatory analysis deemed necessary to
validate inspection results or assess system performance. Contractors will not be held
financially or operationally responsible for the cost of City-directed retesting unless
deficiencies are directly attributed to contractor error or non-compliance.
Non-performance
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In the event that the Contractor does not fulfill their obligations under the terms and
conditions of this specification for an approved Work Order or does not report to the job
site when required, the City may call another Contractor to perform the original service
request.
If another Contractor must be called to complete the service request, the original
Contractor shall not receive payment for work performed up to that point until all costs
attributed to the non-performance are realized and deducted. This arrangement is required
to cover additional expenses incurred, such as mobilization, incentive fees, and removing
poor quality work, when completing the original service request.
To ensure transparency and fairness in the administration of non-performance provisions
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under this contract, the following formal procedures shall apply:
1.Non-Performance Determination Process
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* Identification: Non-performance occurs when the contractor fails to meet any
contractually required deliverable, response time, safety requirement, or task order
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completion.
* Notification:DWMwill issue a written Non-Performance Notice (NPN)to the
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contractor detailingthe specific deficiency, referencing the applicable contract
clause, and providing aproposed corrective action period.
* VerificatioDn: The DWMProject Manager will investigate and documentthe
deficiency, including verification of missed deadlines, incomplete work, or unsafe
practices. Evidence may include work logs, site inspections, photographs, and
communications.
2.Dispute/Appeal Process
* Written Response: The contractor may submit a written dispute or appeal of the
non-performance determination within five (5) business days of receipt of the NPN.
* Review: DWM will review the contractor's submission, evaluate supporting
documentation, and may conduct site verification or hold a formal meeting with the
contractor.
* Decision: A final determination will be issued in writing within ten (10) business days
of receipt of the contractor's appeal. This determination is binding for the purposes
of contract administration, payment withholding, and cost recovery.
3.Calculation of Withheld Amounts and Charge-Back Costs
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* Scope: Costs attributable to non-performance may include:
o Mobilization costs incurred by the City to engage a substitute contractor.
o Direct remediation costs, including labor, materials, and equipment required
to correct or complete the work.
o Incentive or performance-based fees forfeited due to missed deliverables or
delays.
* Methodology:
DWM will document actual costs incurred by the City or a substitute
contractor to complete the non-pTerformed tasks.
Costs will be aggregated, and any amounts previously invoiced but
attributable to the non-pFerformance period will be deducted from the
original contractor's payment.
If applicable, thAe City may withholdproportional payments from
progress invoices until cost recovery is fully realized.
o Transparency: A summary of withheld amounts and cost calculationswill be
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provided in writing to the contractor, including itemized costs, dates of
service, and supporting documentation.
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4.Final Notes
* This process ensures procedural fairness,compliance with City of Atlanta
procurement policies, and protects the City from financial exposure while
maintainingcontractoraccountability.
Waste Management
The Contractor shall keep work areas where service is being conducted free from
accumulation of waste materials. Contract personnel shall conduct orderly operations at
the site with materials and equipment. At the end of the working day, the Contractor shall
remove from the work site any project waste materials. rubbish, Contractor's tools,
construction equipment, machinery, and surplus materials. Contractor shall place any
metal waste in the City's metal waste containers. Any high-value metal waste shall be turned
over to the project contact assigned. Other wastes are to be disposed of in accordance with
applicable laws and regulations. If small amounts of general non-hazardous solid wastes
Scope of Work
On-Call Diving Servies for DWM