(2) Elevators Project

POLK COUNTY GOVERNMENT
216 MAIN STREET
CEDARTOWN, GA 30125
(770) 749-2100
REQUEST FOR BIDS
Date Issued: September 23, 2026
POLK COUNTY GOVERNMENT IS ACCEPTING SEALED BIDS FROM EXPERIENCED AND QUALIFIED
CONTRACTORS FOR PROVIDING ALL LABOR, EQUIPMENT, AND MATERIALS REQUIRED FOR THE
REMOVAL OF (2) EXISTING ELEVATORS, & THE PURCHASE & INSTALLATION OF (2) NEW
ELEVATORS. A CONTRACT WILL BE AWARDED TO THE CONTRACTOR WHOSE BID BEST SATISFIES
THE REQUIREMENTS FOR THIS REQUEST AND BEST SERVES THE INTEREST OF POLK COUNTY.
SEALED BIDS WILL BE ACCEPTED UNTIL 10:00AM EST ON WEDNESDAY, OCTOBER 21, 2026, IN THE
COMMISSIONERS OFFICE LOCATED AT 216 MAIN STREET IN CEDARTOWN, GA 30125.
Copies of proposal documents may be obtained from the Polk County Administration Office located
at 216 Main Street, Cedartown, Georgia 30125. Requests for documents should be filed promptly
with Polk County. Proposal documents are also available on the Polk County Website: polkga.org.
No bid may be withdrawn for a period of 90 days after the proposal deadline for submission.
Polk County Government reserves the right to a) reject any or all proposals or to make no award, b)
require modifications to initial proposals, or c) to make partial or multiple awards. The County further
reserves the right to excuse technical defects in a proposal and/or informalities when, in its sole
discretion, such excuse is in the best interest of the County.
PROPOSAL PACKAGE MUST BE RETURNED IN SEALED ENVELOPE
AND CLEARLY MARKED
REQUEST FOR BIDS
ELEVATORS REPLACEMENT PROJECT
WEDNESDAY, OCTOBER 21, 2026 AT 10:00AM

Request for Bids
Elevators Replacement Project
POLK COUNTY GEORGIA
PROPOSAL TERMS AND CONDITIONS
REQUEST FOR BIDS (RFB)
GENERAL CONDITIONS AND CLAUSES
1 CHANGES: No change will be made to this RFB except by written modification by the County.
Requests for interpretation or changes should be directed to the Polk County Assistant Manager
Connor Hooper, (chooper@polkga.org) and received at least (5) Five Calendar Days prior to the time
set for opening of the bids.
2 LIABILITY: The County is not liable for any cost incurred in the preparation of the proposal. Nor is
the County responsible for costs or damages incurred by Respondents, member(s), partners,
subcontractors or other interested parties in connection with the RFB process, including but not
limited to costs associated with participating in any conferences, site visits, product/system
demonstrations, oral presentations or negotiations. The County shall not be bound by any
information provided unless reduced to writing and distributed as a written addendum.
3 BID ACCEPTANCE TIME: Proposals requiring acceptance by the County in less than 90 calendar days
could be rejected.
4 BID IDENTIFICATION: All Proposals submitted as a result of this RFB must be returned in a sealed
envelope with the following information in the lower left-hand corner of the envelope:
REQUEST FOR BIDS
ELEVATORS REPLACEMENT PROJECT
WEDNESDAY, OCTOBER 21, 2026 AT 10:00AM
5 BID SUBMISSION FORMAT: Bids should be bound or stapled whereby county staff can easily
make additional copies. Pages should be 8 12" X 11" in size with larger sheets folded to fit within
bindings. The proposal should be ordered in the following format:
Request for Bids
Vendor's Proposal
All Forms in Attachment "A"
6 WITHDRAWAL OF BIDS: Bids may be withdrawn by written request only, if the request is
received prior to the deadline for submittals. Negligence on the part of a Contractor during the
preparation of a proposal establishes no right of withdrawal or modification of a proposal after a
proposal has been accepted. No proposal may be withdrawn for a period of 90 days after the
deadline for proposal submittals.
7 CLARIFICATION OF BIDS: The County reserves the right to seek clarification of any point in a
respondent's proposal, or to obtain additional information.

Request for Bids
Elevators Replacement Project
8 DISQUALIFICATION: Bids may be disqualified for: a) receipt of the bid by the County past the
stated deadline; b) any irregularities; c) unbalanced unit price or extensions; d) unbalanced value
of any items; e) failure to comply with any requirement of this RFB. If in the opinion of the Polk
County Board of Commissioners, the Contractor is not in a position to fulfill the contract, the
proposal may be disqualified. The County reserves the right to waive any minor informality or
irregularities.
9 AWARD OF CONTRACT: An award will be made based upon the proposal that best conforms to this
RFB and best serves the interest of the County. The County reserves the right to a) reject any or all
proposals or to make no award, b) require modifications to initial proposals, or c) to make partial
or multiple awards. The County further reserves the right to excuse technical defects in a
proposal and/or informalities when, in its sole discretion, such excuse is in the best interest of
the County. A binding contract must be signed by both parties prior to providing services.
10 EXCEPTIONS TO SPECIFICATIONS: Any award resulting from this RFB shall bind a Contractor to all
Terms, Conditions, and Specifications set forth in this RFB. Contractors whose bids do not conform
should so note on either a separate page or in the Proposal. While the County reserves the right to
make an award based upon a nonconforming proposal, when in the best interest of the County,
such awards will not be readily made, and Contractors are urged to conform to the greatest extent
possible. No exceptions will be considered to have been taken unless it is properly set out as
provided above. No exception will be deemed to have been taken by the County unless
incorporated in an award resulting from this RFP and so stated.
11 BID RESULTS: Interested parties may request, in writing, a summary of the proposals by sending a
self addressed, stamped envelope with their request to the Polk County Board of Commissioners,
P.O. Box 268, Cedartown, Georgia 30125, or by emailing the Administration Office, attention County
Clerk.
12 CERTIFICATE OF INSURANCE: The successful Contractor shall purchase from and maintain in a
company or companies authorized to do business in the state of Georgia the following types of
insurance.
Statutorily required workers' compensation insurance
Liability insurance, with an endorsement naming the County as an additional insured, and
with limits of not less than $1,000,000.00 per occurrence and $2,000,000.00 aggregate
The Contractor shall provide the County with certificates of insurance prior to the start of
the contracted services and thirty (30) days' written notice prior to cancellation.
13 PAYMENT AND PERFORMANCE BOND: The successful Contractor shall be required to provide
the County with Payment and Performance Bonds in amounts equal to 100% of the awarded cost
of the project with a corporate surety approved by the Owner, for the faithful performance of the
Contract. Attorneys-in-fact who sign Payment Bonds and Performance Bonds must file with
each BOND a certified and effective dated copy of their power of attorney.

Request for Bids
Elevators Replacement Project
14 INCLUSION: All items and/or services standard, expected, necessary, and/or routine to such
services as this and not actually stated in this RFB will be the responsibility of the contractor to
provide at no additional cost to the County unless so stated on the Contractor's proposal as
additional cost items and accepted by the County at the time of the award and/or contract.
15 REGULATORY AGENCIES: Contractor will be responsible for obtaining all required permits or license
required by regulatory agencies of the City, County, State, or Federal Governments. Further, the
contractor will be responsible for meeting all requirements of any regulation(s) or guideline(s) of any
of the said Governments or any independent agency recognized by said Governments as publisher
of any such regulation(s) or guideline(s).
16 INDEPENDENT CONTRACTORS: By submitting a proposal in response to this RFB, the Contractor
represents to POLK COUNTY that it is fully licensed, experienced and properly qualified to perform
the services requested herein and that it is properly equipped, organized, and financed to perform
such services. The Contractor shall finance its own operations hereunder, shall operate as an
independent contractor and not as an agent of Polk County and nothing contained in this RFB or a
contract resulting from same shall be construed to constitute the Contractor or any of its
employees, servants, agents, or subcontractors as a partner, employee, servant, or agent of the
County nor shall either party have any authority to bind the other in any respect; it being intended
that each shall remain an independent contractor. As stated in Section 9, Any bidder that plans to
hire a subcontractor to complete the work, MUST specify this in the proposal.
17 ASSIGNMENT OF CONTRACTUAL RIGHTS: It is agreed that the Contractor will not assign, transfer,
convey, or otherwise dispose of a contract that results from this invitation or its right, title, or
interest in or to the same, or any part thereof, without written consent of the County.
18 INDEMNITY: Contractor agrees, if entering into a contract as a result of this RFB, to defend,
indemnify, and hold harmless Polk County from any and all courses of action or claims of damages
arising out of or related to Contractor's performance or actions or those of its employees or agents,
under said contract.
19 ANTI-DISCRIMINATION CLAUSE: Polk County does not discriminate against any person because of
race, color, religion, national origin, or handicap in employment or service provided.

Request for Bids
Elevators Replacement Project
BID SPECIFICATIONS
Introduction
Polk County is requesting bids from reputable and qualified contractors for providing all labor,
equipment, and materials required for the replacement of (2) elevators in Polk County Government
facilities. Elevator #1 is located at 144 West Avenue, Cedartown, GA 30125. This building is a 2-story
building. Elevator #2 is located at 102 Prior Street, Cedartown, GA 30125. This building is also a 2-
story building. This bid is for the replacement of the two existing elevators with brand new elevators
and any new equipment associated with the replacement of the two elevators. To coordinate a time
to view the elevators, please e-mail chooper@polkga.org. Photos have been attached later in the
document for viewing of existing elevators.
GENERAL SCOPE
The Contractor shall furnish all labor, supervision, materials, equipment, permits, inspections, testing,
and incidental work necessary to remove the existing passenger elevators, and furnish and install
complete, new, operational hydraulic passenger elevators.
The work shall be performed as complete turnkey elevator replacements. The Contractor shall
be responsible for coordinating all elevator-related work with the County, building occupants,
applicable authorities having jurisdiction, and other trades.
The Contractor shall field-verify all existing conditions, dimensions, equipment, electrical
requirements, pit conditions, hoistway conditions, machine-room/control-space conditions,
entrances, structural conditions, and other conditions affecting the work prior to ordering equipment.
EXISTING ELEVATOR REMOVAL
The Contractor shall:
* Disconnect, remove, and legally dispose of existing elevator equipment designated for
replacement.
* Remove existing hydraulic elevator equipment, controller, pump unit, door equipment,
car operating equipment, hall stations, fixtures, wiring, and associated components as
necessary to provide a complete replacement installation.
* Remove equipment in a manner that does not damage the existing building or
components intended to remain protect existing floors, walls, doors, finishes, furnishings,
equipment, and occupied areas.
* Properly dispose of removed equipment and debris off County property.
* Coordinate removal and disposal of hydraulic oil and other regulated materials in
accordance with applicable laws and environmental requirements.

Request for Bids
Elevators Replacement Project
NEW ELEVATOR
Provide complete new hydraulic passenger elevators for two (2) stops. All parts shall be new. The
elevators shall include, as applicable:
* Hydraulic passenger elevator system & New hydraulic power unit & controller.
* New hydraulic jack/cylinder or other approved hydraulic lifting equipment.
* New elevator car and platform & New car operating panel.
* New hall call stations at each landing.
* New automatic horizontal sliding doors and door operators.
* New landing entrances, frames, sills, tracks, and associated equipment.
* Position indicators and direction lanterns.
* Emergency lighting & Emergency communication system.
* Required alarm and emergency operating features.
* Firefighter/emergency operation as required by applicable codes.
* Safety devices and governors as applicable.
* New traveling cable and associated elevator wiring.
* Machine/control-space equipment and wiring.
* Required pit equipment and safety devices.
* New lighting/receptacles associated with the elevator installation where required.
* All other items necessary for a complete, code-compliant and operational elevator.
PERFORMANCE REQUIREMENTS
The Contractor shall provide elevators with capacity, speed, travel, clearances, door dimensions, car
dimensions, and other performance characteristics suitable for the existing building and compliant
with applicable codes. Elevator #1 has a weight capacity of 1,600lbs and a minimum of 2,000lb
capacity is desired for the new elevator if possible. Elevator #2 has a weight capacity of 2,000lbs and
this capacity is sufficient.
The Contractor shall base its bid on a standard passenger elevator configuration appropriate for a
two-story public building and shall identify all proposed performance characteristics in its bid and
submittals.

Request for Bids
Elevators Replacement Project
The Contractor shall not reduce the existing elevator's useful capacity, accessibility, or functionality.
The County expects an overall improvement of the elevator's useful capacity, accessibility, or
functionality.
OCCUPIED BUILDING REQUIREMENTS
The buildings will remain occupied throughout the project. The Contractor shall plan and execute the
work to protect building occupants, County employees and the public at all times.
The Contractor shall:
* Maintain safe pedestrian access to occupied portions of the building & provide secure
barricades around all construction areas.
* Prevent unauthorized access to the elevator shaft, pit, machine/control areas, and
construction work areas.
* Maintain required fire exits and means of egress at all times.
* Control dust, noise, odors, and other construction impacts.
* Maintain the building in a clean and safe condition.
* Coordinate work that may affect building utilities or life-safety systems with the County in
advance.
* Provide advance notice of planned elevator shutdowns.
* Schedule extended shutdowns and disruptive work with the County to minimize impact on
building operations. No extended elevator shutdown shall occur without prior written
approval from the County.
CODE COMPLIANCE
The complete installation shall comply with all applicable federal, state, and local laws, regulations,
codes, standards, and amendments in effect and applicable to the project.
The work shall comply with applicable requirements of the Georgia Office of the Insurance and Safety
Fire Commissioner, including the Georgia rules governing elevators and applicable provisions of ASME
A17.1.
The project shall also comply with applicable Georgia-adopted building, fire, electrical, accessibility,
and life-safety requirements.
The Contractor shall be responsible for obtaining and maintaining all permits and approvals required
for the work and for coordinating required inspections.

Request for Bids
Elevators Replacement Project
TESTING & INSPECTION
The Contractor shall coordinate & perform all required tests and inspections necessary to place the
elevators into lawful operation.
The elevators shall not be considered substantially complete or available for normal public use until
all required inspections, testing, corrections, approvals, and certifications have been completed.
The Contractor shall provide the County with copies of all inspection reports, test results, certificates,
permits, approvals, and other closeout documentation.
ELECTRICAL & FIRE ALARM COORDINATION
The Contractor shall coordinate all elevator electrical requirements with the existing building
electrical system. Work shall include all elevator-related electrical modifications necessary for a
complete installation.
The Contractor shall coordinate elevator operation with the existing fire alarm system and provide all
required interfaces, wiring, devices, programming, testing, and documentation.
All work affecting the building's fire alarm or life-safety systems shall be coordinated with the County
and applicable authorities before work begins.
RESTORATION
The Contractor shall repair and restore all building surfaces, finishes, walls, floors, ceilings, doors,
frames, and other components disturbed or damaged by the work.
Restoration shall match adjacent existing construction as closely as reasonably possible.
No exposed unfinished construction, abandoned wiring, piping, holes, openings, or damaged finishes
shall remain at project completion.
CLOSEOUT OF PROJECT
Upon completion, the Contractor shall provide:
* Final inspection documentation.
* Operating instructions & Maintenance manuals.
* Manufacturer's documentation & Warranty documentation.
* Electrical and control diagrams.
* Hydraulic system documentation.
* Required permits and certificates & Final test results.
* Keys and tools required for normal operation and maintenance.

Request for Bids
Elevators Replacement Project
* Training for designated County personnel.
The elevator shall be delivered clean, fully operational, adjusted, tested, and ready for public use.
BID FORM
TO: Polk County Government
216 Main Street
Cedartown, GA 30125
Bid Package: ELEVATORS REPLACEMENT PROJECT
Expected # of Weeks of Construction: _____________________
References
Project: Project:
Contact Info (Name/Phone #): Contact Info (Name/Phone #):
ELEVATOR #1 PRICE: __________________
ELEVATOR #2 PRICE: __________________
TOTAL PRICE FOR REPLACEMENT OF (2) ELEVATORS: _____________________
_________________________________ _________________________
Name of Individual, Partner Company
or Corporation
_________________________________ _________________________
Title Address
__________________________________ _________________________
Authorized Signature City, State, Zip Code
_________________________
Company phone number

Request for Bids
Elevators Replacement Project
The County reserves the right to a) reject any or all proposals, or to make no award, b) require
modifications to initial proposals or c) to make partial or multiple awards. The County further
reserves the right to excuse technical defects in a proposal when, in its sole discretion, such excuse
is in the best interest of the County.
PROPOSAL SCHEDULE
ACTIVITY DATE ACTION
Request for Bids Issued 9/23/2026 Begin Advertisement
Bid Submission Deadline 10/21/2026 Submit Bids to Polk County
Estimated Award Date Early November Board of Commissioners