226-1027_Henderson Rd - Approximately 2.38 miles of recycled asphaltic concrete resurfacing on HENDERSON RD.

BANKS COUNTY
CONSTRUCTION DOCUMENTS
FOR
2026 LRA RESURFACING OF
HENDERSON RD

SECTION 00020
Invitation to Bid
BANKS COUNTY, GEORGIA
RESURFACING OF HENDERSON RD
Sealed Bids for furnishing all materials, labor, tools, equipment, and appurtenances necessary for
approximately 2.38 miles of recycled asphaltic concrete resurfacing on HENDERSON RD will be
received by the Owner at the County Commission Office located at 150 Hudson Ridge, Suite 1, Homer,
Georgia 30547, until 9:00 a.m., local time, on October 27th, 2026, and then at said office publicly opened and
read aloud.
The Project consists of the following major elements:
Approximately 2.38 miles of patching, recycled asphaltic concrete resurfacing, striping and shoulder
filling on HENDERSON RD.
All work shall be completed in accordance with Plans, Special Provisions, and the latest edition of
the Georgia Department of Transportation Standard Specifications, applicable Supplemental
Specifications, and the latest edition of the Manual on Uniform Traffic Control Devices (MUTCD).
The work will be awarded in one Contract.
The Instructions to Bidders, Bid, Contract Agreement, Drawings, Specifications and forms of Bid Bond,
Performance Bond, Payment Bond and other Contract Documents may be examined and obtained at the
following:
Julie Wofford, Deputy County Clerk
Banks County
150 Hudson Ridge Road, Suite One
Homer, GA 30547
706- 677-6800
jwofford@co.banks.ga.us

This Invitation to Bid shall be governed by the following schedule:
DATE ACTIVITY
October 6th Release of Invitation to Bid
October 13th Deadline for questions to be emailed to
Asst. County Clerk
October 20th Answers to questions will be emailed to all bidders.
October 27th Bids Due by 9:00 am. No bids will be accepted after the due
date and time. Bid opening at 9:15 am.
Questions & Addenda
Submit all questions concerning this bid by email to the Deputy County Clerk no later than 3:00
pm on October 13th, 2026, local time.
The Inquiries must be directed to:
Julie Wofford, Deputy County Clerk
jwofford@co.banks.ga.us
No response to inquiries other than those emailed will be binding upon the County. The County
reserves the right to issue written addenda to any inquiries that alter the scope of the Invitation to Bid.
The County will mail addenda to all bidders no later than October 23rd, 2026, at 5:00 PM. A signed
copy of any addenda shall accompany submitted bids.
General Information
Payments, Applications for Payment, Certificates for Payment, and retainage shall be in accordance with the
provisions of the Contract Documents.
The successful Bidder for this Contract will be required to furnish a satisfactory Performance Bond and
Payment Bond each in the amount of 100 percent of the Bid.
Each Bid must be accompanied by a Proposal Guaranty consisting of a bond, certified check, or negotiable
instrument submitted with the bid as assurance that the Bidder, upon acceptance of his/her Bid, will execute
such contractual documents as may be required within a specified time, in the amount of Five (5%) percent of
the total Bid.
The Owner reserves the right to reject any or all Bids, to waive informalities and to readvertise.
By: Julie Wofford, Deputy County Clerk
END OF SECTION

SECTION 00100
Instructions to Bidders
1.01 CONTRACT DOCUMENTS
A. The Contract Documents include the Contract Agreement, Advertisement for Bids,
Instructions to Bidders, Contractor's Bid (including all documentation
accompanying the Bid and any post-Bid documentation required by the Owner
prior to the Notice of Award), Bonds, all Special Conditions, General Conditions,
Supplementary Conditions, Specifications, Drawings, and addenda, together with
written amendments, change orders, field orders and the Engineer's written
interpretations and clarifications issued in accordance with the General Conditions
on or after the date of the Contract Agreement.
B. Shop drawing submittals reviewed in accordance with the General Conditions,
geotechnical investigations and soils reports, and drawings of physical conditions in
or relating to existing surface or subsurface structures at or contiguous to the site,
are not Contract Documents.
C. The Contract Documents shall define and describe the complete work to which they
relate.
1.02 DEFINITIONS
A. Where the following words or the pronouns used in their stead occur herein, they
shall have the following meaning:
1. "Owner" shall mean Banks County, Georgia, party of the first part to the
Contract Agreement, or its authorized and legal representatives.
2. "Engineer" shall mean the County Engineer or his representative.
3. "Contractor" shall mean the party of the second part to the Contract
Agreement or the authorized and legal representative of such party.
4. "Work" and "Project" shall mean the entire completed construction required
to be furnished under the Contract Documents.
5. "Contract Time" shall mean 180 consecutive calendar days as provided in the
Contract Agreement for completion of the Project, to be computed from the
date of the Notice to Proceed. All patching shall be completed within 45
consecutive calendar days from the date of the Notice to Proceed.

00100-2
Instructions to Bidders
6. "Liquidated Damages" shall mean the sum of $500.00 which the Bidder
agrees to pay for each consecutive calendar day beyond the completion date
for the Project as defined in these Specifications. Liquidated Damages will
end upon written notification from the Owner of final acceptance of the
Project.
7. "Products" shall mean materials or equipment permanently incorporated into
the Project.
8. "Provide" shall mean to furnish and install.
9. "Balanced Bid" shall mean a Bid in which each of the unit prices and total
amounts bid for each of the listed items reasonably reflects the value of that
item with regard to the entire job, considering the prevailing cost of labor,
material, and equipment in the relevant market. A Bid is unbalanced when, in
the opinion of the Owner, any unit prices or total amounts bid on any of the
listed items do not reasonably reflect such values.
1.03 PREPARATION AND EXECUTION OF BID
A. Each Bid must be prepared to represent that it is based solely upon the materials and
equipment specified in the Contract Documents.
B. Each Bid must be submitted on the Bid forms which are attached to the Contract
Documents. All blank spaces for Bid prices, both words and figures, must be filled
in, in ink. In case of discrepancy, the amount shown in words will govern. All
required enclosed certifications must be fully completed and executed when
submitted.
C. Each Bid must be submitted in a sealed envelope, addressed to the Owner. Each
sealed envelope containing a Bid must be plainly marked on the outside as, "Bid
for Resurfacing on HENDERSON RD ".
D. The Bidder shall provide the Bidder's Name and Address on the outside of the
sealed envelope.
E. Any Bid submitted which does not contain the above information on the outside of
the sealed envelope will not be opened and will be returned to the Bidder.
F. If forwarded by mail, the sealed envelope containing the Bid must be enclosed in
another envelope addressed to the Owner at Banks County Attn: Deputy County
Clerk, 150 Hudson Ridge Road, Suite One, Homer, GA 30547.

00100-3
Instructions to Bidders
G. Any and all Bids not meeting the aforementioned criteria for Bid submittal may
be declared non-responsive and subsequently returned to the Bidder.
H. The Contractor, in signing a Bid on the whole or any portion of the Project, shall
conform to the following requirements:
1. Bids which are not signed by the individuals making them shall have attached
thereto a power of attorney evidencing authority to sign the Bid in the name
of the person for whom it is signed.
2. Bids which are signed for a partnership shall be signed by all of the partners
or by an attorney-in-fact. If a Bid is signed by an attorney-in-fact, there
should be attached to the Bid a power of attorney executed by the partners
evidencing authority to sign the Bid.
3. Bids which are signed for a corporation shall have the correct corporate name
thereof and the signature of the president or other authorized officer of the
corporation manually written below the corporate name following the
wording "By ". Corporation seal shall also be affixed to the Bid.
4. The Bidder shall complete, execute, and submit all documents which are
attached to these Contract Documents.
1.04 METHOD OF BIDDING
The unit or lump sum price for each of the several items in the Bid of each Bidder
shall include its pro rata share of overhead and profit so that the sum of the
products, obtained by multiplying the quantity shown for each item by the unit
price, represents the total Bid. Any Bid not conforming to this requirement may be
rejected. Additionally, Unbalanced Bids will be subject to rejection. Conditional
Bids will not be accepted. The special attention of all Bidders is called to this
provision, for should conditions make it necessary to revise the quantities, no limit
will be fixed for such increased or decreased quantities nor extra compensation
allowed.
1.05 BID MODIFICATIONS
Bid modification by telegraphic communication will not be allowed.

00100-4
Instructions to Bidders
1.06 RECEIPT AND OPENING OF BIDS
The Owner may consider a minor irregularity in any Bid not prepared and
submitted in accordance with the provisions hereof and may waive any minor
irregularities or reject any and all Bids. Any Bid may be withdrawn prior to the
above scheduled time for the opening of Bids or authorized postponement thereof.
Any Bid received after the time and date specified shall not be opened.
1.07 SUBCONTRACTS
The Bidder is specifically advised that any person, firm, or other party to whom it is
proposed to award a subcontract under this Contract must be disclosed to and must
be acceptable to the Owner.
1.08 CONDITIONS OF THE PROJECT
A. Each Bidder must be informed fully of the conditions relating to the construction of
the Project and the employment of labor thereon. Failure to do so will not relieve a
successful Bidder of the obligation to furnish all material and labor necessary to
carry out the provisions of the Contract. Insofar as possible, the Contractor, in
carrying out the work, must employ such methods or means as will not cause any
interruption of or interference with the work of any other Contractor.
B. The Bidder is advised to examine the location of the Project and to be informed
fully as to its conditions; the conformation of the ground; the character, quality and
quantity of the products needed preliminary to and during the prosecution of the
work; the general and local conditions and all other matters which can in any way
affect the work to be done under the Contract. Failure to examine the site will not
relieve the successful Bidder of an obligation to furnish all products and labor
necessary to carry out the provisions of the Contract.
C. The Bidder shall notify the Owner of the date and time Bidder proposes to examine
the location of the Project. The Bidder shall confine examination to the specific
areas designated for the proposed construction, including easements and public
right-of-ways. If, due to some unforeseen reason, the Owner's proceedings for
obtaining the proposed construction site (including easements), have not been
completed, the Bidder may enter the site only with the express consent of the
property owner. The Bidder is solely responsible for any damages caused by
examination of the site.

00100-5
Instructions to Bidders
1.09 NOTICE OF SPECIAL CONDITIONS
If any special federal, state, county, or County laws, municipal ordinances, and the
rules and regulations of any authorities having jurisdiction over construction of the
Project, enclosed, herein referred to, or applicable by law to the Project, conflict
with requirements of the Contract Documents, then the most stringent requirement
prevails. All work shall be in accordance with Georgia Department of
Transportation Standard Specifications for Construction of Roads and Bridges,
latest edition.
The contract shall be completed in a total construction time of ONE hundred
eighty (180) consecutive calendar days. All patching shall be completed within
45 consecutive calendar days from the date of the Notice to Proceed.
1.10 OBLIGATION OF BIDDER
By submission of a Bid, each Bidder warrants that Bidder has inspected the site and
has read and is thoroughly familiar with the Contract Documents (including all
addenda). The failure or omission of any Bidder to examine any form, instrument
or document shall in no way relieve any Bidder from any obligation in respect to the
Bid.
1.11 METHOD OF AWARD
A. The Contract will be awarded to the responsive, responsible Bidder submitting the
Bid which is in the best interest of the Owner as determined solely by the Owner.
Award will be made in part on the basis of the prices given in the Base Bid, not
including alternates. Alternates may be awarded at the discretion of the Owner
within 10 days after the Notice to Proceed.
B. The Bidder to whom the award is made will be notified. The Owner reserves the
right to reject any and all Bids and to waive any minor irregularities in Bids
received whenever such rejection or waiver is in the Owner's interest.
C. A responsive Bidder shall be one who submits a Bid in the proper form without
qualification or intent other than as called for in the Contract Documents, and who
properly completes all forms required to be completed and submitted at the time of
the Bidding. The Bidder shall furnish all data required by these Contract
Documents. Failure to do so may result in the Bid being declared non-responsive.

00100-6
Instructions to Bidders
D. A responsible Bidder shall be one who can fulfill the following requirements:
1. The Bidder shall maintain a permanent place of business. This requirement
applies to the Bidder where the Bidder is a division of a corporation, or where
the Bidder is 50 percent or more owned by a person, corporation or firm.
2. The Bidder shall demonstrate adequate construction experience and sufficient
equipment resources to properly perform the work under and in conformance
with the Contract Documents. This evaluation will be based upon a list of
completed or active projects and a list of construction equipment available to
the Bidder to perform the work. The Owner may make such investigations as
deemed necessary to determine the ability of the Bidder to perform the work,
and the Bidder shall furnish to the Owner all such information and data for
this purpose as the Owner may reasonably request. The Owner reserves the
right to reject any Bid if the evidence submitted by, or investigation of, such
Bidder fails to satisfy the Owner that such Bidder is properly qualified to
carry out the obligations of the Contract and to complete the Project
contemplated therein.
3. The Bidder shall demonstrate financial resources of sufficient strength to meet
the obligations incident to the performance of the work covered by these
Contract Documents. The ability to obtain the required Performance and
Payment Bonds will not alone demonstrate adequate financial capability.
1.12- INSURANCE
Insurance
The Contractor shall be responsible for his work and every part thereof, and for all materials,
tools, equipment, appliances, and properties of any and all description used in connection with
this project.
The Contractor assumes all risks of direct and indirect damage or injury to the property of
persons used or employed on or in connection with the work contracted for, and of all damage or
injury to any person or property wherever located, resulting from any action, omission,
commission or operation under the Contract, or in connection in any way whatsoever with the
contracted work.
The Contractor shall, during the continuance of all work under the Contract, provide the
following:
Maintain statutory Worker's Compensation and Employer's Liability insurance in an amount of not
less than $1,000,000.00 to protect the Contractor from any liability or damages for any injuries
(including death and disability) to any of its employees, volunteers, or sub-contractors, including
any and all liability or damage which may arise by virtue or any statute or law in force within the
State of Georgia, or which may be herein after enacted.

00100-7
Instructions to Bidders
The Contractor agrees to maintain Comprehensive General Liability insurance in an amount of not
less than $1,000,000.00 per occurrence to protect the Contractor, its sub-contractors, and the
interest of the County, against any and all injuries to third parties, including bodily injury and
personal injury, wherever located, resulting from any action or operation under the Contract or
in connection with the contracted work. The General Liability insurance shall also include the
Broad Form Property Damage Liability endorsement, in addition to coverage for explosion,
collapse, and underground hazards, where required.
The Contractor agrees to maintain Automobile Liability Insurance in an amount of not less than
$500,000 per occurrence. Such insurance shall include coverage for owned, hired, and non-owned
automobiles.
The Contractor further agrees to protect, defend, indemnify, and hold harmless the County, its
commissioners, officers, agents, and employees from and against any and all liability incurred
whatsoever as a result of the work performed pursuant to the terms of this Bid.
The Contractor shall notify the County, in writing, sixty (60) days prior to any change in insurance
coverage, including cancellation, non-renewal, etc. The Contractor shall furnish a new certificate
prior to any change or cancellation date. The failure of the Contractor to deliver a new and
valid certificate shall result in suspension of all payments until the new certificate is furnished.
Additionally, contract work may be suspended until the new certificate is furnished to the County.
Insurance coverage required in these specifications shall be in force throughout the
Contract term. Should the Contractor fail to provide acceptable evidence of current insurance
within five (5) days of written notice at any time during the Contract term, the Owner shall have
the absolute right to terminate the Contract without any further obligation to the Contractor.
Further, the Contractor shall be responsible for the cost of procuring the uncompleted portion of
the Contract at the time of termination.
Contractual and other Liability insurance provided under this Contract shall not contain a
supervision, inspection, or engineering services exclusion that would preclude the County from
supervising and/or inspecting the project as to the end result. The Contractor shall assume all
on-the-job responsibilities as to the control of persons under its direct employment and of the
sub Contractors and any persons employed by the sub Contractor.
The Contractor and all sub Contractors shall comply with the Occupational Safety and Health
Act of 1970, and amendments, as it may apply to this Contract.
If the Contractor does not meet the insurance requirements of the specifications, alternate
insurance coverage satisfactory to the County may be considered. The Contractor shall be
responsible for the costs of any and all alternate insurance coverage so obtained.
A "Certificate of Insurance" showing Banks County as the Certificate Holder must be provided
prior and incorporated as part of the award contract.
1.13 Project Coordination
The Contractor shall employ and assign only qualified and competent personnel to perform any
service or task involved in this project. The Contractor shall designate one such person as a
Project Manager, and the Project manager shall be deemed to be the Contractor's authorized