Request for Proposals (RFP) - Advanced Metering Infrastructure System

City of Zebulon
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Request for Proposals (RFP):
Advanced Metering Infrastructure System
1. Competitive Cost Proposals
Proposals to provide and install approximately 841 water meters from 34" to 6" (775-34", 18-
1", 18-112", 20-2",7-4", 3-6") and an advanced metering infrastructure (AMI) system to
manage and collect live time metering data will be received until Friday, October 23rd at 10:00
a.m. at the City of Zebulon, City Hall, 7818 U.S. Hwy 19 South, Zebulon GA 30295. Any
proposal received after said time and date will not be considered by the Owner. No proposal may
be withdrawn after the closing time for the receipt of proposals for a period of ninety (90) days
except as specifically may be provided by State law.
2. Scope of Work
The work to be completed shall consist of furnishing and installing approximately 841 water
meters from 34" to 6" (775-34", 18-1", 18-112", 20-2",7-4", 3-6") in the City of Zebulon. The
work includes all installation labor, materials or related appurtenances regarding replacement
of existing meters. The work to be completed also includes the installation of an advanced
metering infrastructure (AMI) system, which includes installation labor, materials, training,
billing software integration, and all related appurtenances regarding the AMI system.
The Work will be awarded in one (1) Contract with an expected contract time of 180 consecutive
calendar days.
3. Eligible Proponents / Prime Contractor
The project, if awarded, will be under one contract to supply both the AMI system and provide
installation. ALL PROPONENTS must be either the actual proposed meter manufacturer or the
manufacturers' designated meter supplier/vendor for this territory as the Prime Contractor on
this project. Installation may be directly by the manufacturer, it's meter supplier, or an installation
subcontractor hired by the meter manufacturer or supplier and meeting the requirements of the
Request for Proposals.
4. RFP Package
The RFP package may be obtained from Carter & Sloope, Inc., 6310 Peake Road, Macon
Georgia 31210, Phone: 478-477-3923 by sending the proponent name, address, phone number,
email, and c/o name to macon_admin@cartersloope.com. All RFP packages will be sent via
email as a PDF. Only proponents who are on file as having requested the RFP package will
be allowed to submit on the project.
5. Contractor License
The successful Proponent, if awarded the Contract, will be required to furnish evidence that the
installation contractor for the meter replacement and underground utility work is a currently
licensed utility contractor by the State of Georgia. License numbers are requested to be
provided with the proposal.

6. Bonds
Proposals shall be accompanied by a bid bond or certified cashier's check in an amount not less
than 5% of the proposed contract amount. All bonds shall be by a surety company licensed in
Georgia with an "A" minimum rating of performance and a financial strength of at least five (5)
times the contract price as listed in the most current publication of "Best's Key Rating Guide
Property Liability". Performance and Payment Bonds, each in an amount equal to 100% of the
contract price shall be required of the successful Proponent if contract is awarded. Each Bond
shall be accompanied by a "Power of Attorney" authorizing the attorney-in-fact to bind the surety
and certified to include the date of the bond. All bonds shall be duly executed by the Proponent
as principal and have as surety thereon a surety company licensed to do business in the State of
Georgia and listed in the latest issue of U.S. Treasury Circular 570.
7. Permits
Local permits with the City of Zebulon will be coordinated with and issued to the selected
Proponent with the Notice to Proceed. Proponent shall acquire any other required permits for
the Proponent's AMI system for poles, equipment, etc. to complete the system, including
permits with the FCC.
8. Easements & Rights-of-Way (None Proposed).
9. Georgia Security and Immigration Compliance Act Affidavit
The successful Proponent, if awarded the Contract, must comply with OCGA-13-10-91, and
utilize the federal work authorization program commonly known as E-Verify. The successful
Proponent will be required to provide their signed E-Verify affidavit prior to execution of an
agreement. The successful Proponent is responsible for obtaining a signed E-verify affidavit
from any Subcontractors.
10. Funding Sources
This project will be funded in whole or in part by the Georgia Environmental Finance Authority
(GEFA) Drinking Water State Revolving Loan Fund. All Proponents must comply with 41 CFR
60-4, in regard to affirmative action to insure equal opportunity to females and minorities and
will apply the time tables and goals set forth in 41 CFR 60-4, as applicable to the area of the
project.
11. Reservation of Rights
Owner reserves the right to reject any or all Proposals, including without limitation, the rights to
reject any or all nonconforming, nonresponsive, unbalanced or conditional Proposals and to
reject the Proposal of any Proponent if Owner believes that it would not be in the best interest of
the Project to make an award to that Proponent, whether because the Proposal is not responsive
or the Proponent is unqualified or of doubtful financial ability or fails to meet any other pertinent
standard or criteria established by the Owner.
CITY OF ZEBULON
OWNER