New Baseball Field at Murrayville Park

Hall County Government
FINANCIAL SERVICES
PURCHASING DIVISION
Request for Qualifications with Price Proposal
RFQ/P #47-016
For the provision of
New Baseball Field at Murrayville Park
POST OFFICE DRAWER 1435
GAINESVILLE, GA 30503
Hall County, Georgia (herein "County"), a municipal entity of the State of
t: 770.535.8270 | f: 770.531.6711 Georgia, located at 2875 Browns Bridge Road, Gainesville, GA 30504, is
seeking qualified Contractors to provide construction services for a new
baseball field at Murrayville Park according to the Scope of Work herein
FINANCIAL SERVICES DIRECTOR
(herein "Services").
Taylor Samples, CPA
Schedule of Events:
Bid Post Date: Monday, September 28, 2026
ASSISTANT FINANCE DIRECTOR
Optional Pre-Bid Meeting: Wednesday, October 7, 2026, at 2:00pm
Elizabeth White
Bidder's Questions Due Date: Tuesday, October 13, 2026
Response to Bidder Questions Due: Friday, October 16, 2026
PURCHASING MANAGER Bid Due Date: Thursday, October 22, 2026, by 2:00pm
Andrew Youngblood
Bidding Process: Hall County is now accepting sealed bids from
qualified Contractors (herein "Bidder" or "Contractor") for the Services in
the County's Purchasing Division on the fourth (4th) floor of the Hall County
Government Center, located at 2875 Browns Bridge Road, Gainesville,
GA 30504 until 2:00pm EST on Thursday, October 22, 2026. All bid
packets must be sealed and be time and date stamped by the Hall County
receptionist located on the 4th floor to be considered.
General Qualifications: Bidders must be in the regular business of
providing similar Services. Bidders must be licensed, insured, and bonded
in the State of Georgia.
Optional On-Site Pre-Bid Meeting: The pre-bid meeting will start promptly
at 2:00pm on Wednesday, October 7, 2026, located at the far north parking
lot at Murrayville Park, 5666 Bark Camp Rd, Murrayville, GA 30564.
Term: The contract term will be from the issuance of a Notice to Proceed
until substantial completion and final inspection by the County's project
manager listed herein.
Questions: All communications must be directed solely to Andrew
Youngblood, Issuing Officer at andrew.youngblood@hallcounty.org for
questions or clarifications of the RFQ/P requirements.
Addenda: If needed and in the best interest of the County, the Purchasing
Division may make an extension of the bidding period by a formal written
addendum and publicly posted on the County's website. All addenda must
be signed by the Bidder and returned with the bid packet.

Proposal Documents: Bidders may obtain all submittal documents at no cost via the County's
Website at https://www.hallcounty.org/Bids.aspx, then click the link for New Baseball Field at
Murrayville Park and download all required documents under "Related Documents". Any addenda
will also be posted in this same area. Bidders are responsible for checking the County's website
for addenda.
Bid Response: The County considers a bid response as an irrevocable offer, valid for a period
of one hundred and twenty (120) days from submission. The County reserves the right to reject
all proposals, in full or part, and to negotiate fees, conditions, or other terms with the Bidder(s)
submitting the overall best scored proposal. The County reserves the right to cancel this RFQ/P
in its entirety if in the best interest of the County. The County may waive nonmaterial irregularities,
informalities, and errors and may seek clarification of such.
Cost Proposals: Bidder's cost shall be fixed and firm for the contract term.
Public Reading: Bid openings are open to the public and to Bidders. Bidders are not required to
attend but may do so. The Issuing Officer named herein, or another Purchasing team member,
will open and publicly read all Bidder's company names, their locations, and proposed costs on
the date, time, and at the address above. Cost will not be read at this time.
Request for Clarification: The County reserves the right to request clarification or additional
information provided by any Bidder. The County may also request in-person or virtual
presentations, interviews, and may choose to enter into negotiations with potential Bidders as
needed.
Bid Retention: Bidders may not withdraw their bid after the bid opening. Bids must be valid for
one hundred twenty (120) calendar days. All forms, documents, and exhibits attached hereto must
be completed and returned with the bid. The County reserves the right to retain all proposals
submitted and use any idea(s) in a proposal regardless of contract award or not. The County shall
have the right to waive any informality or irregularity of immaterial deviation, omissions and clerical
errors in any bid received.
Legally Binding Agreement: The County and the awarded Bidder shall enter into a formal
agreement; substantially in the form of the attached Exhibit B - Contract for Services. Contracts
are only valid if they are signed by the County's Chairman of the Board of Commissioners, or
his/her designee, and the awarded Bidder. Bidders must sign the Exhibit B - Contract for Services
and submit it with their bid responses. All questions regarding the contract, redlines, and
exceptions must be submitted in writing to the Issuing Officer prior to the Bidders' Questions Due
Date listed above. If there are no written objections or exceptions, then the County will understand
this as an affirmative acceptance of the Scope of Work as it is presented.
BID EVALUATION
Evaluation and Selection: The County will evaluate all submittals in accordance with the Official
Code of Hall County, Georgia 3.10, and as further detailed herein. The County will evaluate
proposals using a two-step process: The first is the "Technical Qualifications Proposal" that
outlines the bidding firm's qualifications, experience, and its approach to deliver the services. The
second is the "Cost Proposal", whereby the evaluation committee will evaluate the proposed cost
for the Services to determine the best value for the County.

Award Process: The County reserves the right to reject any or all bids, in whole or part, or to
select any Bidder, without liability on part of the County to the Bidder, to complete the described
work. The County intends to award the contract to one (1) company deemed to be the most
responsible and responsive Bidder to perform all the work described herein. The County will make
an award based on lowest cost, approach, references, qualifications, prior work history for the
County (whether as a prime contractor or as a subcontractor), and other subjective criteria as the
County may deem necessary and determine at its sole discretion. Lead times and length of time
to complete the work may also be a factor in award.
Technical Qualifications Evaluation: Bidders must answer all scored questions found on
Exhibit G - Scored Questions, which are weighted and will be scored by the County's evaluation
committee. The County's evaluation committee will score and assign point values to the answers.
The total maximum points are set at 1,000. The County has assigned an 80/20 split for scoring
points; eight hundred (800) points (80%) available for Technical Qualifications, and two hundred
(200) points (20%) available for the cost proposal. The Bidder with the highest total point score
closest to 1,000 will be the apparent contract award winner.
Unanswered questions will earn a 0-point score. The Bidder's response should limit answers
directly to the questions asked. Each answer will be scored on a scale of twenty-five (25)
percentage points as shown:
Excellent = 100%
Good = 75%
Adequate = 50%
Marginal = 25%
Poor = 0%
In addition to the space provided on Exhibit G - Scored Questions, Bidders may expand their
answers to the questions onto separate pages if needed with the question repeated at the top of
each page. Bidders may input "see attached" in the space provided next to each question.
Responses to the questions should be clear and concise. Where appropriate, Bidders should
show statistical information in a tabular chart format and textual information in bullet point format.
Summarize key points at the beginning of each answer. All quantitative material should include
complete assumptions and be supported by detailed schedules evidencing all calculations and
results.
Provide one-sided documents only. Do not include superfluous marketing brochures or
unnecessary promotional materials. These will not be evaluated. Address each specific question
with direct, detailed answers.
BIDDER RESPONSE
Technical Qualifications: Bidders must provide a total of four (4) hard paper copies of their
technical qualifications: one (1) marked "Original" and three (3) marked "Copy". Submit all four
(4) hard paper copies in a sealed envelope(s) separate from the Cost Proposal.
Cost Proposal
Bidders are to also submit one (1) hard paper copy of their Exhibit C - Cost Proposal Worksheet.

Electronic signatures on bid documents are acceptable; however, hard copies of the bid response
are required, as stated above.
Combined Digital Response
Bidders must provide their responses on one (1) USB drive with two (2) folders therein: one (1)
entitled "Technical Qualifications Response" and one (1) entitled "Cost Proposal". Do not include
the cost proposal in the technical qualifications folder.
Cost Evaluation: This solicitation is heavily focused on a Bidder's qualifications, experience, and
capabilities. Therefore, award may not be made solely based on the lowest cost bid. Cost will be
given more importance when all other evaluation criteria are relatively equal.
Cost is not the only consideration for award. If, in the County's sole discretion, qualifications
between two (2) or more Bidders are equal, then the County may make an award to the lowest
cost Bidder among them. The County will evaluate cost as presented on Exhibit C - Cost Proposal
Worksheet. Any and all fees should be detailed in the response.
Validation: Hall County requires that Bidders provide a cover letter with a signature by an officer
of the firm with the submittal to ensure its originality.
Mandatory Documents: Bidders must complete and return all forms, documents, and exhibits
attached herein with their bid proposals. Failure to do so may deem the proposal non-responsive
and the County may not evaluate it for award.
Non-Collusion Requirement (Cone-of-Silence): Bidders must not have contact of any nature
with other Bidders, County staff members (except for the Issuing Officer), elected officials, nor
County Commissioners during the RFQ/P evaluation process. The County may deem such as
collusion, thus rendering the submission in violation of the Official Code of Hall County, and
therefore the County may deem the proposal as non-responsible and not evaluate the proposal
for an award.
By submitting a proposal, the Bidder represents and warrants that no official or employee of Hall
County Government has, in any manner, an interest, directly or indirectly, in the proposal or in the
contract which may be made under it, or in any expected profits to arise there from.
County Consultants: From time to time, the County may select an outside consultant at its own
discretion who will act under the direction of County's Project Manager. The consultant will have
full authority to act on behalf of the County; however, the consultant may not solicit goods and
services on behalf of the County without prior written approval from the County. Contractors
MUST follow all specification sections prepared by the County's consultant, and Contractors
MUST allow the consultant to inspect the work.
Taxes: The County is exempt from State of Georgia Local Sales and Use Tax. The Bidder
understands and acknowledges that it is responsible for any sales and use taxes it may incur.
The Bidder will not charge or invoice the County any sales and use tax as a separate line item.
The Contractor may request a copy of the County's Georgia Sales and Use Tax Exemption
Certificate.
Federal Suspension and Debarment Compliance
In accordance with 2 CFR 200.214 and 2 CFR Part 180.300, if this procurement is funded in
whole or in part by federal grant funds, the County is prohibited from awarding contracts to parties

that are debarred, suspended, or otherwise excluded from or ineligible for participation in federal
assistance programs. If applicable, by submitting a proposal in response to this RFQ/P, the Bidder
certifies to the best of its knowledge and belief that neither it, its principals, nor its subcontractors
are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from entering into covered transactions by any Federal department or agency.
Respondents are required to complete, sign, and return the attached Debarment and Suspension
Certification Form with their proposal. Failure to submit this certification if required may render the
proposal non-responsive.
Bonds: A bid bond equal to five percent (5%) of the bid amount is required. Additionally, all
Bidders must include in their bid submissions a letter of bondability. The County will only accept
surety companies licensed to do business in the State of Georgia. The awarded Bidder must
produce a performance and payment bond that are both equal to 100% of the face value of the
awarded amount. Performance and payment bonds must be received by the County before a
Notice to Proceed is issued.

Table of Contents
1.0 INTRODUCTION
2.0 STATEMENT OF NEED
3.0 GENERAL TERMS AND CONDITIONS
4.0 SCOPE OF WORK
5.0 SUBMISSION OF PROPOSALS
6.0 RFQ/P RESPONSE PREPARATION
7.0 SELECTION PROCESS
8.0 STEPS TO AWARD
9.0 EXHIBITS AND ATTACHMENTS

1.0 INTRODUCTION
The County desires to award one (1) company for the Services described herein and is soliciting
sealed bids for this Request for Qualifications with Price Proposal (herein "RFQ/P") for the
Services. Bidders must be in the regular business of constructing baseball fields.
2.0 STATEMENT OF NEED
The County expects the awarded Bidder to be prompt, attentive, and able to perform the work in
a timely and scheduled manner and with all personnel, including subcontractors, to be
professional in approach and uniform in production.
In case of default by the awarded Bidder, the County reserves the right to move on to the next
highest scoring Bidder to complete the Services.
3.0 GENERAL TERMS AND CONDITIONS
A. The County reserves the right to conduct any review it may deem advisable to assure
services conform to the specifications.
B. Bidders, including all officers, must not be, or have been, debarred by any Federal, State,
or Local authority.
C. Bidders must not be, or have been, in any legal suit for negligence, willful misconduct,
fraud, theft, or any other malpractice.
D. Bidders must be legally able to conduct business in the State of Georgia.
E. Bidders must not have abandoned a project or an engagement or otherwise been
terminated for non-performance or subpar performance.
F. Bidders must not be under an enforcement action for related investigation pending by a
professional or regulatory group or legal entity.
4.0 SCOPE OF WORK
The awarded contractor (contractor) shall provide all materials, equipment, labor, permits, and
supervision for construction of a Baseball Field Addition at Murrayville Park located in Hall County
GA on Bark Camp Road approximately 0.5 miles west of SR 60. The park is operated and
maintained by the Hall County Parks and Leisure Services Department. The Field Addition site is
approximately 1,600 feet northwest of the park entrance. The construction contains both design-
bid-build and design-build construction contract pricing elements.
Reference the Construction Drawings attachment below for Murrayville Park Baseball Field
Addition for the elements consisting of:
* Location of all existing underground conflicting utilities
* Erosion control measures including water quality inspection, monitoring and sampling and
EPD GEOS submittals
* Site grading and drainage swells
* Storm drainage piping system
* Sod field
* Sidewalks and concrete stairs
* Existing access road demolition and repaving to include handicap parking spaces
* Traffic signage, curb spots and striping

* Water supply main tap, meter, backflow preventer, tracer tape with wire, tie-in new water
main to existing and new domestic lines as well as irrigation and yard hydrant stub outs
with valves
* Playing field Irrigation system
* Where it is feasible when new mains and lines cross existing mains and lines. The existing
mains and lines shall be removed and properly disposed of offsite
* All water system construction shall conform to the City of Gainesville Water Resources
Department Standards and Specifications dated June 2025
* Fencing, hand railing, and security gates
* Dugouts, bleachers, bullpens, foul polls and batting cages
* All grading and excavation to be bid as "unclassified soil conditions"
* Design-Build element: Prefabricated Reinforced Concrete Field Building inside
measurements 10 ft. X 12 ft. placed on a crushed rock foundation that measures 12 ft. x
20ft. (See Attachment #2 CXT Precast Products Standard Building or approved equal)
including permitting, electrical conduits, and access door
* Design-Build element: Electrical System including permitting, underground conduit and
wiring from a 120V/240V transformer to be set by Jackson EMC to the main electrical panel
inside the Field Building (contractor to assume a service length of 75 ft.), Field Building
(conduits, stub outs, lighting fixtures, receptacles and irrigation system control panel),
outdoor receptacle (from the main electrical panel underground to a location near the
backstop to be determined with owner), field lighting (conduit only from main electrical panel
underground service to six light pole bases), and scoreboard lighting (conduit only from main
electrical panel underground service to scoreboard base)
By-owner elements include: infield mix, field lighting, and scoreboard, including labor.
Environmental
All work shall be performed in accordance with the plans and specifications for this project
provided by Rochester | DCCM (consultant). All construction shall be in compliance with the
Georgia State Soil and Water Conservation Committee's Manual for Erosion and Sedimentation
Control in Georgia. All sediment control features shall be maintained on a regular basis and shall
be removed by the awarded contractor upon acceptance of the project by the County. The
awarded contractor shall observe all applicable local, state, and federal safety regulations
regarding pipe installation in trenches.
The total acres shown on the plans for grassing are for information only. The County assumes no
responsibility for its accuracy. It is the awarded contractor's responsibility to determine the actual
acres to be grassed and shall include grassing in the bid proposal. All cut and fill slopes shall be
grassed as directed by the Consultant immediately after the slopes are established in order to
reduce erosion. If the season does not permit grassing, the straw mulch stabilization shall be used
as directed by the Consultant. Any slope greater than 2.5:1 and height 10' or greater shall be
matted or as shown on the plans.
The awarded contractor shall ensure that positive and adequate drainage is maintained at all
times within the project limits. Erosion control measures shall be installed prior to or concurrent
with land disturbance activities and shall be maintained at all times. Additional erosion and
sediment control devices shall be installed if deemed necessary by onsite inspection or as
directed by the Consultant. All silt fences must be placed as access is obtained during clearing.
No grading shall be done until silt fence installation is complete. It is the awarded contractor's
responsibility to maintain all silt fences and to repair or replace any silt fence that is not

satisfactory. The awarded contractor shall be responsible for keeping wetland areas free from
siltation.
Alternative Deduct items: sod, irrigation system, chain link fencing, gates, railings, foul poles,
dugouts with gravel pads, bases, home plate, pitcher's mound, bullpens, batting cages, back stop,
and bleachers.
5.0 SUBMISSION OF PROPOSALS
Bidders submitting proposals must disclose their qualifications for the Services to the County in
the format set forth below. Failure to provide the requested information may result in the proposal
being deemed non-responsive and therefore eliminated from further consideration.
A. The County requests that Bidders submit proposals addressing all items listed below.
Failure to include any of the documents or exhibits attached hereto or any addenda or
amendments may result in disqualification. Bidders must submit a total of four (4) hard
copies of their bids: one (1) hard copy marked "Original" and three (3) hard copies marked
"Copy". Bidders must also load all documents onto one (1) USB flash drive with the
technical response and cost proposal separated into two (2) different file folders on the
USB flash drive.
B. Bidders must submit their sealed bid response packages clearly marked with RFQ/P #47-
023 New Baseball Field at Murrayville Park on the outside.
C. The awarded Bidder must maintain insurance policies at the Bidder's own expense and
must furnish the County with a Certificate of Insurance (COI), providing evidence of
coverage at least in the amounts indicated in Exhibit B - Contract for Services. The COI
must list County as the certificate holder and as an additional insured under the
commercial general, automobile, and umbrella liability policies as follows: "Hall County,
Georgia, its Board of Commissioners, officers, employees, servants and agents, 2875
Browns Bridge Rd, Gainesville, GA 30504".
D. It is mandatory that the following documents be completed and included in the bid
response. Include in the bid response package sealed envelopes with the cost proposal
in its own separate envelope. Mark one envelope with RFQ/P #47-016 New Baseball
Field at Murrayville Park Technical Qualifications, and enclose these completed
exhibits:
Exhibit A - Bid Response Form
Exhibit B - Contract for Services
Exhibit D - W-9 Form
Exhibit E - E-Verify Affidavit
Exhibit F - Ethics Affidavit
Exhibit G - Scored Questions
Exhibit H - Debarment & Suspension Certification Form
Any Addenda
Copy of business license
Certificate of Insurance
Copy of professional licenses or certifications
E. In a separate sealed envelope, enclose a completed Exhibit C - Cost Proposal Worksheet
and clearly mark RFQ/P #47-016 New Baseball Field at Murrayville Park Cost
Proposal on the outside of the envelope.
Do not enclose the Exhibit C - Cost Proposal Worksheet with the technical responses.
This may render your proposal as non-responsible and thus, not evaluated for award.

F. Bidders must submit to the following address. All deliveries must be date and timed
stamped by the HCGC 4th Floor Receptionist. The County is not responsible for late bids
due to mailing delays.
Hall County Government Center
Attn: Andrew Youngblood, Issuing Officer
Purchasing Division - 4th Floor
2875 Browns Bridge Road
Gainesville, Georgia 30504
6.0. RFQ/P RESPONSE PREPARATION
A. The Bidder bears all responsibility for all expenses incurred in responding to this RFQ/P.
B. The County will not accept joint proposals, unless otherwise noted herein.
C. Cover Letter: Prepare and submit a cover letter addressing general qualifications. Provide
the following information: name of proposer(s), name and title of the person(s) who will
manage the engagement, physical address, telephone number(s), and email address(es)
of proposer(s).
1. Describe the organization of your firm, the location of offices, and the resources that
are available to accomplish the work for the County.
2. Of the services listed in the Scope of Work, indicate which one(s), if any, your firm
would be unable to provide. If there is another service that your firm could provide
instead, please elaborate.
7.0 SELECTION PROCESS
A. The evaluation process will include a pre-selected evaluation committee comprised of Hall
County stakeholders and subject matter experts. The committee will evaluate the technical
qualifications and price proposals. The highest scoring Bidder(s) may be asked for an
interview, further negotiations, demonstrations, or a best and final offer.
B. Each proposal should contain the Exhibit C - Cost Proposal Worksheet in a separate
envelope as provided with the RFQ/P document.
C. The evaluation committee will review each proposal with regard to demonstrated breadth
of service, experience, financial stability, personnel, rates, references, lead times, and
other related criteria.
D. The awarded Bidder will be required to submit evidence of compliance with professional
liability insurance coverage requirements, as outlined in the Exhibit B - Contract for
Services.
E. Bidders are encouraged to submit clear and concise responses. Excessive length or
extraneous information is discouraged. In an effort to ensure the County's ability to
evaluate and choose a successful Bidder, Bidders are encouraged to organize their
proposal as follows:
Section 1 - Cover letter and executive summary
Section 2 - Answer all scored questions on Exhibit G
Section 3 - Cost proposals submitted in a separate sealed envelope
F. Bidders must locate and complete all exhibits to this RFQ/P and submit them with the bid.
Bidders failing to do so may result in the bid to be non-responsive and thus not evaluated.
Bidders are also encouraged to check Hall County's website for addenda, attachments,
and other supplemental documents for this RFQ/P during the bidding period.