Three (3) Year Contract to Provide Grass Cutting Services

Location:	Louisiana
Posted:	Apr 1, 2026
Due:	May 12, 2026
Agency:	State Government of Louisiana
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Solicitation No:	JPP-50-00149756
Publication URL:	To access bid details, please log in.

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Bid Number 50–00149756

(Smooth/Rough) for The Jefferson Parish Department of Parkways

BID DUE: May 12, 2026 AT 2:00 PM

ATTENTION VENDORS!!!

Please review all pages and respond accordingly, complying with all provisions

in the technical specifications and Jefferson Parish Instructions for Bidders and

General Terms and Conditions. All bids must be received on the Purchasing

Department’s eProcurement site, www.jeffparishbids.net , by the bid due date

and time. Late bids will not be accepted.

Jefferson Parish Purchasing Department

200 Derbigny Street

General Government Building, Suite 4400

Gretna, LA 70053

Purchasing Specialist II: Stacey Champagne

Email: stacey.champagne@jeffparish.gov

Phone: 504-364-2688

BID # 50-00149756

EASTBANK RIGHT-OF-WAY GRASS CUTTING

FOR THE JEFFERSON PARISH

DEPARTMENT OF PUBLIC WORKS – PARKWAYS DEPARTMENT

NON-MANDATORY PRE-BID CONFERENCE

A NON-MANDATORY Pre-Bid Conference will be held at 10:00 am on April 17, 2026 in the Jefferson

Parish Government Building, 200 Derbigny St., Suite 4400, Gretna, La 70053, All bidders are invited to

attend the NON-MANDATORY pre-bid conference.

PRE-BID INSPECTION OF THE SITES

All site locations included in this bid are easily accessible, at any time, for any bidder. Representatives

from Jefferson Parish will not attend any pre-bid site inspections.

LICENSING

Bidders shall be properly licensed in accordance with LA-R.S. 37:2150-2163 and must possess a Louisiana

State Contractor’s License with the classification of SPECIALTY: LANDSCAPE, GRADING AND

BEAUTIFICATION (The license number is required to be on the electronic envelope and failure to do so

will result in automatic rejection and your bid will not be read aloud in accordance with public bid law).

The apparent low bidder shall, within ten (10) calendar days of bid opening, submit copies of the front

and back (as applicable) of all Agriculture & Forestry licenses and certifications (listed below) required for

performance of the work. Such documentation is not required at the time of bid submission; however,

failure of the apparent low bidder to timely provide the required documentation within the ten (10) day

period shall render the bid non-responsive and subject to rejection.

Bidders shall possess the following licenses and certifications:

• Louisiana Department of Agriculture & Forestry State Landscape Horticulturalist License.

• Louisiana Department of Agriculture & Forestry Ground Owner Operator License.

• Louisiana Department of Agriculture & Forestry Category 6: Right-of-Way & Industrial

certification.

All required licenses shall be issued in the name of the company submitting the bid and performing the

work. Any license held in an individual capacity, including but not limited to a Landscape Horticulturalist

License, must reflect the bidding company as the individual’s place of business in the records of the

Louisiana Department of Agriculture & Forestry.

The prime contractor shall independently possess all licenses required to perform the scope of work and

may not rely upon a subcontractor’s license to satisfy licensing requirements for work constituting more

than fifty-one percent (51%) of the total contract value. Subcontractors shall hold all licenses and

certifications applicable to the specific portion of work they perform, but such licenses shall not substitute

for the prime contractor’s required licensure

All required licenses and certifications shall remain valid and in good standing for the duration of the

contract. In the event of any change in an individually held license (e.g., Landscape Horticulturalist),

written notice of such change shall be provided to Jefferson Parish prior to continuation of work.

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BID # 50-00149756

The Contractor bears sole responsibility for compliance with all applicable federal, state, and local laws,

rules, and regulations governing required licensure and certification.

A written list of all proposed subcontractors shall be submitted to Jefferson Parish for approval prior to

contract execution. No subcontracted work shall commence until written approval is obtained. By way of

example only, mulch placement may be subcontracted to a properly licensed Landscape Horticulturalist,

and chemical application may be subcontracted to a duly licensed applicator holding the appropriate

category certification.

BONDS:

• Bid Bond - A bid bond in the amount of five thousand dollars and zero cents ($5,000.00) is due

with the bid submission.

• Performance Bond - A performance bond in the amount of one million dollars and zero cents

($1,000,000.00) is required at the signing of the formal contract. The proposer acknowledges and

agrees that the Performance Bond may be forfeited for the successful proposer’s failure to fully

and faithfully perform its obligations in accordance with the negotiated and executed agreement.

• Payment Bond - A payment bond in the amount of one million dollars and zero cents

($1,000,000.00) is required at the signing of the formal contract. The proposer acknowledges and

agrees that the Payment Bond shall act as security for the true and faithful payment in full of all

subcontractors and persons performing labor, services, materials, machinery, and fixtures in

connection with the work, and may be subject to forfeiture in the event the successful proposer

fails to fully and faithfully satisfy any and all payment obligations.

SUBCONTRACTORS

All mowing operations and related work must be performed by the Contractor. No subcontractors shall

be allowed to perform these services. Subcontractors may be utilized for chemical applications, mulch

placement and/or tree trimming.

INSURANCE

In addition to Jefferson Parish’s standard insurance requirements, the Contractor shall possess Pollution

Insurance with the following coverages:

• Covering losses caused by pollution conditions that arise from the operations of CONTRACTOR;

• Minimum acceptable limits: $1,000,000 per incident; and $2,000,000 aggregate;

• Broad Form Named Insured endorsement;

• Fines, penalties and punitive damages to be included;

• Clean up costs to be included;

• Additional Insured endorsement in favor of Parish of Jefferson, its Districts, Departments,

Agencies and Employees under the direction of the Parish President and the Parish Council, and

should stipulate that the insurance afforded CONTRACTOR shall be primary insurance and that

any insurance carried by the Owner shall be excess and not contributing insurance;

• A Waiver of Transfer of Rights of Recovery Against Others to Us endorsement in

favor of Parish of Jefferson, its Districts, Departments, Agencies and Employees

under the direction of the Parish President and the Parish Council;

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BID # 50-00149756

• If claims-made coverage is accepted, the retroactive date, if any, must precede the

commencement of the performance of the Contract; and

• Any retrospective date applicable to coverage will be maintained or an extended discovery

period will be exercised for a period of three (3) years, beginning when this Contract is

completed or terminated.

SCOPE OF WORK

The Jefferson Parish Department of Public Works – Parkways (Parkways Department) is soliciting

qualified Contractors for a three (3) year contract for grass cutting, edging, blowing, sweeping, litter

removal, mulching and herbicide spraying operations to be performed throughout the Eastbank of

unincorporated Jefferson Parish. The scope of work shall include all tasks and items listed within these

specifications. This shall include turnkey maintenance of designated areas to include all specified

aspects of turf maintenance for the Eastbank of Jefferson Parish. Lump sum pricing per cycle shall

include all equipment, incidentals, licenses, insurance, labor, fuel and transportation to the work site.

The Contractor shall refer to Resolution No. 136353, as amended, which provides a uniform set of

“General Conditions and Agreement for all contractors engaged in performing work or services for the

Parish of Jefferson”.

PERIOD OF AGREEMENT

The term of the contract shall be for three (3) years.

INVOICING

The Contractor shall submit an invoice after each completed cycle of work. A separate invoice shall be

submitted for Eastbank Parish smooth cut routes, Eastbank State smooth routes, Eastbank parish flat

rough-cut routes, Eastbank Parish roadside ditch and slope mowing and Eastbank State roadside ditch

and slope mowing routes in accordance with the Attachments (see Attachment A thru E). Invoices shall

be clearly labeled to the corresponding Attachments:

Attachment A - Eastbank Parish Smooth Cut

Attachment B - Eastbank State Smooth Cut

Attachment C – Eastbank Parish Flat Rough

Attachment D – Eastbank Parish Roadside Ditch and Slope Mowing

Attachment E – Eastbank State Roadside Ditch and Slope Mowing

Partial payments for a cycle will not be made. Therefore, an invoice will not be processed unless all

locations included in the cycle have been adequately completed in accordance with the specifications.

LIQUIDATED DAMAGES

Liquidated damages may be assessed for missed and/or unsatisfactory work. The liquidated damages

amount set forth in these specifications is intended to represent a reasonable estimate of the damages

anticipated to result from delay or non-performance. At the time of contracting, actual damages may be

difficult to calculate with certainty; therefore, the stated amount reflects a good-faith effort to

approximate likely costs and impacts associated with such delay. The liquidated damages provision is

not intended to operate as a penalty. The amount established bears a reasonable relationship to the

anticipated harm and is included solely to compensate for damages that are otherwise uncertain or

impracticable to quantify in advance. Liquidated damages may be assessed as outlined below:

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BID # 50-00149756

Incomplete Work

Scheduling of work is an important part of this contract. The Contractor will be required to present a

monthly schedule of his proposed operations, including all work locations, to the Parkways Department

for approval. Once the schedule is approved, the Contractor must abide by this schedule of work. In the

event that the schedule must be altered, it shall be the Contractor’s responsibility to have any changes

approved by the Parkways Department.

Jefferson Parish personnel will perform daily inspections of mowing operations in accordance with the

Contractor’s work schedule. In the event that a scheduled location should be incomplete, when it is

inspected by the Parkways Department, liquidated damages of two hundred fifty dollars and zero cents

($250.00) per calendar day may be assessed.

Unapproved Schedule Changes

Parkways Department personnel will rely on the Contractor’s work schedule in order to efficiently check

on the quality of work and to schedule in-house tasks in the same vicinities as the mowing operations (see

SCHEDULE). Liquidated damages of two hundred fifty dollars and zero cents ($250.00) per calendar day

may be assessed for any unapproved schedule changes and/or missed assignments. Agreed upon weather

delays shall not warrant liquidated damages.

Failure to Remove Debris / Trash

In the event that any debris or trash is left at any location overnight, liquidated damages of one hundred

dollars and zero cents ($100.00) may be assessed per location, per night. This debris may include, but

not be limited to, trash bags, green debris, trash, grass clippings within the roadway and/or equipment.

If the Parkways Department notices the Contractor utilizing a right-of-way trash receptacle(s) as part of

his required trash removal, liquidated damages of one hundred dollars and zero cents ($100.00) may be

assessed per location.

Unsatisfactory Work / Failure to Make Corrections

Jefferson Parish personnel will perform daily inspections of mowing operations to ensure that the

Contractor is abiding by the maintenance specifications and providing quality work. In the event that a

location, or portion of a location, contains unacceptable work, the Contractor will be notified in writing

by the Parkways Department and shall have twenty-four (24) hours after the written notice to complete

the work in accordance with the contract’s specifications. Jefferson Parish personnel will re-inspect the

area(s) twenty-four (24) hours after notice is given. If the work is still unacceptable, liquidated damages

of two hundred fifty dollars and zero cents ($250.00) may be assessed, per location.

SITE LOCATIONS

See Attachment Sheets (A thru F). The specified work locations are listed within each Attachment.

Additionally, Parish and State routes for smooth cutting and for roadside ditch and slope have been

separated. Attachment F includes a list of required mulch bed locations. No landscape work is required

for these locations, but each bed area shall be mulched twice per year and shall be inclusive of the

mowing pricing. The locations are listed by street name with either an address or intersection to help

locate each site. Furthermore, a general description of the required work is noted. Typical work

descriptions include center median, right-of-way, cul-de-sac and lot.

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number	Description	Date Issued	Bid Open Date/Time
JPP-50-00149756	Three (3) Year Contract to Provide Grass Cutting Services (Smooth/Rough) for the Jefferson Parish Department of Parkways Original: JPP-50-00149756	04/01/2026	05/12/2026 2:00:00 PM CT

Department	Non State - Jefferson Parish Purchasing Department
Section	Jefferson Parish Purchasing
Dept Code	JPP
Contact	Misty Camardelle
Address	200 Derbigny St., Suite 4400 Gretna, LA 70053
Phone	504-364-2678
Fax	504-364-2693
Email	purchasing@jeffparish.net

Three (3) Year Contract to Provide Grass Cutting Services

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See also