Miami HVAC Repair/Replacement

Active

Contract Opportunity

COMBINED SYNOPSIS/SOLICITATION

The purpose of this requirement is for Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary to replace two packaged rooftop air conditioning units and one split system, repair or replace two additional split systems, and replace defective fan-coil motors and strainer/check valves, as listed below. All equipment installed under this contract must be rated for outdoor coastal (salt air) service and R-410A or currently available refrigerant compliant with EPA regulations in effect at time of installation.
(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Quotes are being requested and a separate written solicitation will not be issued.

Solicitation number 1333MF26Q0109 is issued as a request for quotation (RFQ),Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary to replace two packaged rooftop air conditioning units and one split system, repair or replace two additional split systems, and replace defective fan-coil motors and strainer/check valves, as listed below. All equipment installed under this contract must be rated for outdoor coastal (salt air) service and R-410A or currently available refrigerant compliant with EPA regulations in effect at time of installation.

This acquisition is set-aside for small business concerns. The associated NAICS code is 238220. The small business size standard is $19 Million.

The Government intends to award a trade-off, single award firm fixed-price purchase order on an all or none with payment terms of Net 30.

This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

(ii) A list of line-item number(s) and items, quantities, and units of measure (including option(s), if applicable).

CLIN 0001 – Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary to replace two packaged rooftop air conditioning units and one split system, repair or replace two additional split systems, and replace defective fan-coil motors and strainer/check valves, as listed below. All equipment installed under this contract must be rated for outdoor coastal (salt air) service and R-410A or currently available refrigerant compliant with EPA regulations in effect at time of installation.

(iii) Description of requirements for the items to be acquired, including documentation supporting any brand name descriptions (see 12.102).

See attached Statement of Work which applies to Base period only, and Department of Labor Wage Rates: WD 2015-4543, Revision No 37, dated Aug 12, 2026 , which can be found on: https://sam.gov/content/wage-determinations

INVOICES TO BE BILLED IN ARREARS VIA IPP. PROVIDE MONTHLY AND ANNUAL PRICING FOR EACH BASE AND OPTION YEAR. QUOTE PRICING MAY BE PROVIDED ON ATTACHED SF18 FORM OR ON COMPANY LETTERHEAD.

(iv) Date(s) and place(s) of delivery and acceptance and f.o.b. Point are NMFS, SEFSC, Miami campus located at 75 Virginia Beach Drive, Miami, FL 33149

The start date is estimated at the date of award.

Period of performance shall be: No more than 60 days from Date of Award (DOA).

Place of Performance is .Performance will occur onsite at the NMFS, SEFSC, Miami campus located at 75 Virginia Beach Drive, Miami, FL 33149.

(v) A list of solicitation provisions that apply to the acquisition (see 12.205(a)) can be found on the Request for Quote Form SF18 attachment in Section 5 Other Contract Terms and Conditions.

RFO 52.237-1 Site Visit (Apr 1984) (Deviation Jan 2026)
Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

A site visit is highly recommended but not required. Vendors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.
Only one site visit will be conducted, all interested parties should plan to attend.

Site visit is scheduled for Wednesday September 9, 2026 at 11am EST. Prospective site visit attendees need to contact braydon.mikesell@noaa.gov to confirm attendance prior to arrival.

Meet in the lobby at NMFS, SEFSC, Miami campus located at 75 Virginia Beach Drive, Miami, FL 33149. The site tour will begin promptly at 11 and should be less than 45 minutes.

Prospective attendees shall not ask any questions during the site visit, but should capture all questions and email them to the Contracting Officer, Suzanne.Johnston@noaa.gov, by 10am EST 9/10/2026. Questions received after this time can not be answered. Q&A will be posted as an Amendment to the solicitation. Vendors should monitor SAM.gov for any updates.
(End of provision)

(vi) A list of contract clauses that apply to the acquisition (see 12.205(b)) can be found on the Request for Quote Form SF18 attachment in Section titled Contract Terms and Conditions.

(vii) Quotes are required to be received in the contracting office no later than 12pm EST/EDT on 9/15/2026. All quotes must be submitted electronically via email to Suzanne.Johnston@noaa.gov.

THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF QUOTES. IT IS THE CONTRACTOR’S RESPONSIBILITY TO REQUEST AND RECEIVE A CONFIRMATION OF THE QUOTE RECEIPT.

(viii) Any other additional information required by 5.101(c).

Per NOAA Deviation 2025-02/03: System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Contracting officers will not consider those representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

Instructions to Offerors

See RFO 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services. (SEP 2023) (Deviation JAN 2026)
And
RFO 52.212-2 Evaluation- Commercial Products and Commercial Services (Nov 2021) (Deviation Jan 2026)

Attachments/Links