RFP-26-27-011 Security Improvement Installation Aviation Training Facility Building Hangars 100&300

Location:	Virginia
Posted:	Aug 5, 2026
Due:	Sep 2, 2026
Agency:	City of Danville
Type of Government:	State & Local
Category:	U - Education and Training Services Y - Construction of Structures and Facilities Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	26-27-011
Publication URL:	To access bid details, please log in.

Bid Number:	26-27-011
Bid Title:	RFP-26-27-011 Security Improvement Installation Aviation Training Facility Building Hangars 100&300
Category:	Professional Services Bids
Status:	Open

Description:

RFP-26-27-011 Security Improvement Installation Aviation Training Facility Building Hangars 100&300
Pre-Bid Thursday August 13, 2026, at 10:00AM
Last Day for Questions Thursday August 20, 2026, by 5:00PM
Bid Opens Wednesday September 2, 2026, at 4:00PM

Publication Date/Time:

8/5/2026 12:00 AM

Closing Date/Time:

9/2/2026 4:00 PM

Contact Person:

Carol Henley Purchasing Director
427 Patton Street
Danville, VA 24541
Phone : 434-799-6528 Option 4
Fax: 434-799-5102
E-Mail: purchasing@danvilleva.gov

Attachment Preview

REQUEST FOR PROPOSALS

Proposal No RFP- 26-27-011

Title:

“Security Improvements Installation for the Aviation Training Facility Building and

Hangars 100 and 300 “

Pre-Proposal Meeting:

Last Day for Questions:

Proposal Closing

Date:

Direct Proposal

Procedures

Inquiries to:

Project Owner:

A Pre-Proposal Meeting will be held, Thursday August 13,2026, 10:00AM

Location: Danville Regional Airport 424 Airport Dr. Danville, VA 24540

Or Teams meeting at: RFP-26-27-011-Security Improvements

Meeting ID: 267 918 871 588 435

Passcode: Mv2T5EE6

Email questions to purchasing@danvilleva.gov by no later than

Thursday August 20,2026 by 5:00PM

Sealed proposals shall be accepted no later than

Wednesday September 2, 2026, at 4:00PM.

Mail or Hand-Deliver to:

Purchasing Department

427 Patton Street, Room 304

Danville, VA 24541

Electronic Proposals will be accepted on eVA (https://eva.virginia.gov )

Carol Henley, Director of Purchasing

(434) 799-6528

purchasing@danvilleva.gov

City Representative Marc Adelman, Transportation Services Director

E-Mail: adelmmd@danvilleva.gov: (434)799-5110

TABLE OF CONTENTS

RFP-26-27-011

“Security Improvements Installation for Aviation Training Facility Building and Hangars 100 & 300”

1.0

INTENT

2.0

SCOPE OF WORK

3.0

SUPPLEMENTAL GENERAL CONDITIONS

4.0

EXHIBITS AS APPLICABLE/SPECIFICATIONS

5.0

PROPOSAL DOCUMENTS

1.0 Intent

It is the intent of this “RFP” to secure, through competitive negotiation, a highly qualified and

responsible contractor to perform the Scope of Work described herein to complete the

installation of security improvements for an Aviation Training Facility building, which is presently

under construction, Hangar 100, and Hangar 300. The Aviation Training Facility building will be

shared by Danville Community College and Averett University. Hangar 100 will be used

exclusively by Danville Community College’s Aviation Maintenance Training program and

Hangar 300 will be used exclusively by Averett University’s Aeronautics’ program. The Aviation

Training Facility building is 13,244 square feet. Hangar 100 is 3900 square feet and Hangar

300 is 6400 square feet.

1.1 Submit invoice(s) to:

City of Danville

Accounts Payable

PO Box 3300

Danville, VA 24543

Attention : Marc Adelman, Transportation Services Director

1.2 Deadline

Sealed Proposals shall be submitted no later than

Wednesday September 2, 2026, at 4:00PM

to: City of Danville

Purchasing Department

Attn.: Carol Henley

427 Patton Street, Room 304

Danville, VA 24541

Proposals will not be accepted both electronically and on paper. The proposal with the

latest time stamp received prior to the due date and time will be evaluated for each

Offeror.

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RFP-26-27-011

“Security Improvements Installation for Aviation Training Facility Building and Hangars 100 & 300”

1.3 Pre-Proposal Conference: A pre-proposal conference will be held on

Thursday August 13, 2026, at 10:00AM or Teams: RFP-26-27-011-Security Improvements

Meeting ID: 267 918 871 588 435

Passcode: Mv2T5EE6

1.4 Proposal Inquiries: The last day for questions will be Thursday August 20,2026, by 5:00PM

Email Carol Henley at purchasing@danvilleva.gov

1.5 Davis Bacon: Compliance with the Davis-Bacon Act (Not Applicable)

1.6 Bonds: 5% Bid Bond: (Applicable)

1.7 100% performance and payment bonds. (Not Applicable)

1.8 Time of Completion: A Notice to Proceed will be coordinated with the City’s Project Manager.

All work shall be completed by December 31,2026.

1.9 Liquidated Damages: $300.00 dollars per calendar day. (Applicable)

1.10 Owner’s Representative: Project Manager Marc Adelman Transportation Services Director

1.10 Code: All work performed shall conform to the Virginia Uniform Building Code

1.11 Code: All work performed shall conform to the Contract Documents. Reference is made

to the VDOT Specifications; the VDOT Standard Drawings; this Request for Proposal the

Project Manual; and the Plans.

1.12 Retainage/Escrow: Five percent (5%) retainage/escrow will be withheld from each

invoice until final completion and acceptance of the contract work (Applicable)

1.13 Information Technology: If a contract is awarded, the VENDOR agrees that all

information technology (IT), including web-based applications, software, and digital

content, provided under this contract must conform to the Revised Section 508 Standards

(29 U.S.C. § 794d) and, specifically, must meet WCAG 2.1 Level AA success criteria. The

VENDOR shall provide a completed Voluntary Product Accessibility Template

(VPAT/ACR) and a Vendor Accessibility Roadmap, demonstrating compliance prior to

final acceptance.

1.14 Force Majeure: In no event will VENDOR or City be liable for any delay in the

performance of, or failure to perform, any action required under the Agreement, whether

in whole or in part, and the time for performance (including, without limitation and for

avoidance of doubt, the investment and job maintenance obligations set forth herein)

shall be extended for the duration of any such delay, to the extent that such delay or

failure is caused by any of the following causes: war; acts of terrorism; strike; lockout or

other labor disturbance; fire; severe weather; extraordinary natural occurrence; epidemic;

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RFP-26-27-011

“Security Improvements Installation for Aviation Training Facility Building and Hangars 100 & 300”

pandemic; plagues of locusts; swarms of bow weevils; earthquake; shortage or

interruption of supply or transportation facilities; extraordinary governmental action

(whether or not valid); or other causes, whether or not similar, beyond the reasonable

control of VENDOR, in each case whether foreseeable or unforeseeable.

Notwithstanding any other provision of this contract, including the foregoing force

majeure provisions, for projects funded in whole or in part with state or federal

transportation funds, matters relating to VENDOR delays, excusable delay, suspension of

work, time extensions, liquidated damages, and failure to complete the work within the

contract time shall be governed exclusively by the applicable provisions of the Virginia

Department of Transportation (VDOT) Road and Bridge Specifications incorporated into

the Contract Documents, including but not limited to Sections 108.04, 108.05, and

108.06, as amended. To the extent the provisions of this contract conflict with the

applicable VDOT specifications relating to such matters, the applicable VDOT

specifications shall control and supersede the force majeure provisions set forth above.

(IF VDOT PROJECT)

2.0 SCOPE OF WORK

2.1 The Scope of Work as described below may not be all-inclusive and is meant to provide a

general description of the requirements and objectives of the City for each project. Offerors are

encouraged to submit any questions they may have as to the scope of work or any other aspect

of this project in writing as indicated on the RFP cover page prior to proposal submission. The

Contractor shall provide all labor, equipment, tools, incidentals, and materials (except as noted)

to complete the project. The contractor is to acquire all necessary licenses and permits for the

work.

3.0 SUPPLEMENTAL GENERAL CONDITIONS

3.1 Compliance: The VENDOR shall comply with the provisions of the following:

The City of Danville’s “Standard Requirements & Instructions for Bidding”, Version

3.0, dated July 1, 2025. Copies may be obtained from the Purchasing Office or by

downloading from the City’s website “Finance Department, Purchasing Division.

3.2

Award:

A. The award will be made to the lowest responsible and responsive Vendor, with

consideration given to completion time.

B. If a scoring matrix will be used in the evaluation, it will be shared in this solicitation.

C. The City reserves the right to reject any or all offers and to waive informalities and

minor irregularities in offers received.

D. The award will be made to the proposal conforming to the RFP and will be most

advantageous to the City.

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RFP-26-27-011

“Security Improvements Installation for Aviation Training Facility Building and Hangars 100 & 300”

3.3 Authority:

A. The Director of Purchasing as the designee of the City Manager has the sole

responsibility and authority for negotiating, placing, and when necessary modifying

each and every Request for Proposal, purchase order or other award issued by the

City of Danville. In the discharge of these responsibilities, the Director of Purchasing

may be assisted by assigned buyers. No other City officer or employee is authorized

to order supplies or services, enter into purchase negotiations, or in any way obligate

the government of the City of Danville for any indebtedness. Any purchases contrary

to these provisions and authorities shall be void and the City shall not be bound thereby.

B. This procurement process, including withdrawal of Proposals and appeal or protests, is

governed by the "PROCUREMENT CODE OF THE CITY OF DANVILLE, VIRGINIA".

Copies of the Procurement Code may be obtained by writing the City of Danville

Purchasing Department, 427 Patton St. Room 304, Danville, Virginia 24541 and by

downloading from the City’s website, Finance Department, Purchasing Division. The City

of Danville does not discriminate against faith-based organizations.

3.4 Method of Proposal Submission:

A. Proposals will not be accepted both electronically and on paper. Each must choose

only one method of submission to avoid any confusion or duplication of entries. The

latest dated and time stamped proposal will be the only proposal accepted and

evaluated. No proposal may be considered if received after the time shown on the title

page. The allowable methods for submitting are electronic and paper submission.

B. Paper Submission: Proposals must be written in ink or typewritten. Envelopes must

be sealed and marked in the lower left-hand corner RFP 26-27-011 “Security

Improvement Installation Aviation Training Facility Building Hangers 100 and

300” and submitted to the office indicated on the title page.

C. Electronic Submission: Vendors who choose to submit their Proposals electronically

must ensure that they are registered on eVA at. https://eva.virginia.gov Proposals

can be found under the Business Opportunities Tab > Virginia Business Opportunities

(VBO). Search RFP 26-27-011. When addenda are issued, suppliers that have

submitted an electronic response will have to RESUBMIT their response to the latest

version of the solicitation.

D. Should the proposal contain proprietary information, provide one (1) redacted

hard copy of the proposal and all attachments with proprietary portions removed

or blacked out. This copy should be clearly marked “Redacted Copy” on the front

cover. The classification of an entire proposal document, line-item prices, and /or

total proposal prices as proprietary or trade secrets is not acceptable. The City of

Danville shall not be responsible for the Contractor’s failure to exclude proprietary

information from this redacted copy. No other distribution of the proposal shall be

made by the Offeror

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RFP-26-27-011 Security Improvement Installation Aviation Training Facility Building Hangars 100&300

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See also