Outreach Strategies to Increase Lead-Safe Housing in NH

State of New Hampshire
Department of Health and Human Services
REQUEST FOR PROPOSALS
FOR
Outreach Strategies to Increase Lead-Safe Housing in NH
RFP-2027-DPH-02-LEADC
RELEASE DATE: March 18, 2026

New Hampshire Department of Health and Human Services
Outreach Strategies to Increase Lead-Safe Housing in NH
TABLE OF CONTENTS
1. PURPOSE AND OVERVIEW 3
2. STATEMENT OF WORK 5
3. SOLICITATION RESPONSE EVALUATION 7
4. SOLICITATION RESPONSE PROCESS 9
5. SOLICITATION RESPONSE SUBMISSION INSTRUCTIONS 10
6. SOLICITATION RESPONSE REQUIREMENTS 11
7. ADDITIONAL TERMS AND REQUIREMENTS 12
8. COMPLIANCE 16
9. APPENDICES TO THIS SOLICITATION 18
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New Hampshire Department of Health and Human Services
Outreach Strategies to Increase Lead-Safe Housing in NH
1. PURPOSE AND OVERVIEW
Introduction
The New Hampshire Department of Health and Human Services, Division of Public Health
("Department") is seeking responses to this Request for Proposals ("Solicitation" or "RFP")
from qualified Vendors to develop tools, training, and educational materials that support the
identification of homes where young children may be exposed to lead dust and to support
statewide efforts to increase lead-safe housing practices and prevent lead exposure.
The Department anticipates awarding one (1) contract for the services in this solicitation.
Key Information
The information in the table below is as anticipated by the Department and is subject to
change. Agreements are contingent upon the availability of funds, and/or approval by the
Governor and Executive Council.
Contract Effective Date 7/1/2026
Contract End Date 6/30/2028
Renewal Options The Department may extend contracted services for up to four
(4) additional years.
Funding for the resulting Up to $180,000
contract is anticipated to
Vendors are advised this is not a low-cost award; however,
be approximately:
Vendor cost proposals will be scored in accordance with
Subsection 3.4., Scoring of Cost Proposals, below.
Funding Source The Department anticipates using General funds for the resulting
contract.
Assistance Listing Number N/A
Award Name N/A
Match Requirements N/A
Point of Contact Claudia Roy, Senior Contract Specialist
Claudia.I.Roy@dhhs.nh.gov
603-271-9513
From the date of release of this solicitation until an award is made and announced regarding the
selection of a Vendor, all communication with personnel employed by or under contract with the
Department regarding this solicitation is prohibited unless first approved by the Point of Contact
listed above. Department employees have been directed not to hold conferences and/or
discussions concerning this solicitation with any potential contractor during the selection process,
unless otherwise authorized by the Point of Contact. Vendors may be disqualified for violating
this restriction on communications.
Interested vendors must read this entire solicitation and submit the required documents
in the specified manner. Vendors are responsible for reviewing the most updated
information related to this solicitation before submitting responses.
Procurement Timetable
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New Hampshire Department of Health and Human Services
Outreach Strategies to Increase Lead-Safe Housing in NH
All times are according to Eastern Time. The Department reserves the right to modify
these dates and times at its sole discretion.
Item Action Date
1. S olicitation Released 3/18/2026
Letter of Intent Submission Deadline
2. 3/24/2026
(optional)
3/30/2026
3. V endor Questions Submission Deadline
12:00PM - Noon
Department Response to Questions
4. 4/7/2026
Published
4/14/2026
5. V endor Solicitation Response Due Date
12:00PM - Noon
Background
1.4.1. New Hampshire Department of Health and Human Services, Division of
Public Health
The Healthy Homes and Lead Poisoning Prevention Program (HHLPP) supports New
Hampshire residents in reducing the risk of lead poisoning among New Hampshire
residents, especially young children, pregnant women, and adults who live in older
homes or engage in work or hobbies that involve lead. The program provides nurse case
management and home inspections for children with elevated blood lead levels, licenses
New Hampshire's lead professionals, conducts statewide surveillance, and delivers
outreach and education to communities. The program promotes awareness of home-
based health hazards, provides tools to reduce or eliminate risks, conducts home
assessments, supports policy and legislative efforts to improve housing conditions, and
builds partnerships across public health, housing, and environment sectors.
Pursuant to RSA 130-A: Lead Paint Poisoning Prevention and Control, and New
Hampshire Administrative Code, He-P 1600 rules, Lead Poisoning Prevention and
Control, the State of New Hampshire mandates the prevention and control of lead
poisoning through public education on the hazards of lead exposure.
1.4.2. Objective
The purpose of this RFP is to develop outreach tools for the Department to increase
lead-safe housing across New Hampshire and reduce the number of young children with
elevated blood lead levels due to lead dust in their home environment. The Healthy
Homes and Lead Poisoning Prevention Program is seeking a Vendor to develop
materials for use by licensed Lead Dust Wipe Testing Technicians, including template
reports, best-practice protocols, clearance certificates, and in-place management and
essential maintenance practice guidelines for property owners.
The selected Vendor must also engage key target audiences, such as New Hampshire
housing authorities, home inspectors, municipal health and building officials, childcare
licensing staff, maternal and child health home visiting agencies, realtors, remodelers,
and contractors, to support participation in hands-on Lead Dust Wipe Testing Technician
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New Hampshire Department of Health and Human Services
Outreach Strategies to Increase Lead-Safe Housing in NH
Training delivered through a licensed New Hampshire lead training provider.
The selected Vendor must also create an inventory of local, regional, and national
municipalities that require contractors to show proof of lead-safe training prior to working
in residential properties built prior to 1978 and develop a guidance document for
municipal officials outlining authority, ability, and strategies to increase lead-safe
housing in their communities.
1.4.3. Covered Populations
The Covered Population includes individuals most at risk from environmental health
hazards in residential settings, including:
* Children under age six (6), particularly those with elevated blood lead levels.
* Children under age six (6) enrolled in Medicaid.
* Pregnant women.
* Low-income families, particularly those living in older housing.
* Residents of homes built before 1978.
* Rural and underserved communities, where access to environmental health
services may be limited.
2. STATEMENT OF WORK
Scope of Services- See Appendix A - Scope of Services
Mandatory Questions
2.2.1. In response to this solicitation, Vendor(s) must respond to the Mandatory
Questions below, utilizing Appendix E Technical Responses to Mandatory
Questions.
2.2.2. Each response is limited to 15 pages, which may be single spaced.
Q1 Describe your organization's experience and knowledge regarding
the following:
(a) Developing materials and implementing programs similar to those
required in the scope of work.
(b) Work completed for other agencies, organizations, or initiatives
that demonstrates your ability to deliver comparable materials and
programs.
Q2 Describe your organization's ability to provide the entire Scope of
Services and meet all requirements in this Solicitation, including your
organization's ability to support Lead Dust Wipe Testing Technician
Training statewide.
Q3 Describe your organization's capacity to perform the entire scope of
work outlined in this solicitation. Provide your organization's staffing
plan within Appendix F - Program Staff List, including:
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(c) An organizational chart including the number of full-time
equivalent staff (FTE).
(d) Description of qualifications, curriculum vitae/resumes, and/or
credentials for key personnel.
(e) Any specialized staff training or certifications relevant to providing
services described in this solicitation.
Finance
2.3.1. Funding is anticipated to be available for the resulting contract up to the
amounts as follows:
State Fiscal Year
Funding Amount
(July 1 through June 30)
SFY27 $90,000
SFY28 $90,000
TOTAL $180,000
2.3.2. Payment for services will be made on a monthly basis based on the approved
budgets, which will be included in the resulting contract. The selected Vendor
will be required to submit budgets for Department approval upon notification of
award.
2.3.3. The selected Vendor must complete and submit monthly invoices using a form
satisfactory to the Department to initiate and request payment in accordance
with the terms of the resulting contract.
2.3.4. Any portion of non-federal funding, including General Funds or other non-
federal funds, in the resulting contract(s) may be subject to an indirect rate cap
of 15% or, if applicable, the selected Vendor's federal Negotiated Indirect Cost
Rate Agreement (NICRA), whichever is lower.
Remainder of this page intentionally left blank.
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New Hampshire Department of Health and Human Services
Outreach Strategies to Increase Lead-Safe Housing in NH
3. SOLICITATION RESPONSE EVALUATION
The Department will evaluate responses from Vendors based upon the criteria and
standards contained in this solicitation and by applying the points as set forth below,
which will be used to determine the overall highest scoring Vendor(s). Vendors are
advised that this is not a low-cost award.
TECHNICAL RESPONSE POSSIBLE SCORE
Ability (Q1) 150 Points
Experience (Q2) 300 Points
Capacity (Q3) 250 Points
Technical Response - Total Possible Score 700 Points
COST PROPOSAL
POSSIBLE SCORE
(see Scoring of Cost Proposals below)
Vendor Cost 250 Points
Vendor Budget Narrative Evaluation 50 Points
Cost Proposal - Total Possible Score 300 Points
MAXIMUM POSSIBLE SCORE 1000 Points
Preliminary Scoring of Technical Responses
3.2.1. The Department will establish an evaluation team. The evaluation team will
review the Technical Proposal and provide a preliminary score. Should a
Vendor fail to achieve a minimum of 400 points during the preliminary scoring,
it will receive no further consideration from the evaluation team and the Vendor's
Cost Proposal will remain unopened.
Scoring of Technical Proposals
3.3.1. Vendor Technical Responses will be scored based on the following criteria:
Question 1 0-50 Points 51-100 Points 101-150 Points
Vendor does not demonstrate Vendor somewhat Vendor mostly or fully
ability to perform scope of demonstrates ability to demonstrates ability to
services/meet solicitation perform scope of perform scope of
requirements. services/meet solicitation services/meet solicitation
requirements. requirements.
Question 2 0-100 Points 101-200 Points 201-300 Points
Vendor does not demonstrate Vendor somewhat Vendor mostly or fully
experience necessary to demonstrates experience demonstrates experience
perform scope of necessary to perform scope necessary to perform scope
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services/meet solicitation of services/meet solicitation of services/meet solicitation
requirements. requirements. requirements.
Question 3 0-83 Points 84-166 Points 167-250 Points
Vendor staffing plan does not Vendor staffing plan Vendor staffing plan mostly
demonstrate capacity to somewhat demonstrates or fully demonstrates
perform scope of services/ capacity to perform scope of capacity to perform scope of
meet solicitation services/ meet solicitation services/ meet solicitation
requirements. requirements. requirements.
Scoring of Cost Proposals
3.4.1. Vendor Budget Narrative Evaluation: Vendors must complete Appendix I, Cost
Sheet, including a budget narrative explaining the specific line-item costs included
in Appendix I, Cost Sheet and their direct relationship to meeting the objectives of
this RFP. The Cost Sheet with Narrative will be scored based on the following
criteria.
0-16 Points 17-32 Points 33-50 Points
Relationship of costs
Relationship of costs relative
relative to the proposed Relationship of costs relative to
to the proposed services is
services is not understood. the proposed services is
mostly or fully understood.
Costs do not directly align somewhat understood. Costs
Costs mostly or fully align
with objectives, somewhat align with objectives
directly with objectives and
requirements, and/or and proposed services of the
proposed services of the
proposed services of the RFP.
RFP.
RFP.
3.4.2. Vendor Total Cost: The following formula will be used to assign points for Vendor
Proposed Cost:
Vendor's Cost Score = (Lowest Total Proposed Cost / Vendor's Total
Proposed Cost) x Maximum Number of Points for Vendor Cost.
*Example:
* Vendor A proposes $100,000
* Vendor B proposes $200,000
* Maximum Number of Points for Vendor Cost = 250 points.
Vendor B Cost Score:
($100,000/$200,000) x 250 = 125 Points
For the purpose of this formula, the lowest proposed cost is defined as the
lowest total cost proposed in Appendix I, Cost Sheet, by a Vendor that has not
been disqualified and received the minimum allowable points during preliminary
scoring of technical responses as specified above. Fractions of points will be
rounded up to the nearest whole number of points.
Rights of the Department in Evaluating Solicitation Responses
3.5.1. The Department reserves the right, at its sole discretion, to:
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3.5.1.1. Make independent investigations in evaluating solicitation responses;
3.5.1.2. Request additional information to clarify elements of a proposal;
3.5.1.3. Waive minor or immaterial deviations from the solicitation and
contract requirements, if determined to be in the best interest of the
State;
3.5.1.4. Omit any planned evaluation step if, in the Department's view, the
step is not needed;
3.5.1.5. Reject any and all solicitation responses in whole or in part at any
time; and
3.5.1.6. Open contract discussions with the second highest scoring vendor
and so on, if the Department is unable to reach an agreement on
contract terms with the highest scoring vendor(s).
4. SOLICITATION RESPONSE PROCESS
Letter of Intent
4.1.1. A Letter of Intent to submit a response to this solicitation is optional.
4.1.2. Receipt of the Letter of Intent by Department will be required to receive
electronic notification of any addenda published to amend this solicitation.
4.1.3. The Letter of Intent must be transmitted by email to the Contract Specialist
identified in Subsection 1.2 and include the name, telephone number, mailing
address and email address of the Vendor's designated contact as specified in
Appendix D, Transmittal Letter and Vendor Information. Notwithstanding the
Letter of Intent, Vendors remain responsible for reviewing the most
updated information related to this solicitation before submitting a
response.
Solicitation Amendment
4.2.1. The Department reserves the right to amend this Solicitation by publishing any
addenda, as it deems appropriate, on the Department's website
(https://www.dhhs.nh.gov/doing-business-dhhs/contracts-procurement-
opportunities) prior to the Submission Deadline on its own initiative or in
response to issues raised through Vendor Questions submitted by the date
specified in Subsection 1.3, Procurement Timetable. In the event that an
addendum is published, the Department, at its sole discretion, may extend the
Submission Deadline.
Questions and Answers
4.3.1. Vendors' Questions
4.3.1.1. All questions about this Solicitation including, requests for
clarification, additional information or any changes to the Solicitation
must be made in writing, by email only, citing the Solicitation page
number and part or subpart, and submitted to the Contract Specialist
identified in Subsection 1.2.
4.3.1.2. The Department may consolidate or paraphrase questions for
efficiency and clarity. Questions that are not understood will not be
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answered. Statements that are not questions will not receive a
response.
4.3.1.3. The questions must be submitted by email; however, the Department
assumes no liability for ensuring accurate and complete email
transmissions.
4.3.1.4. Questions must be received by the Department by the Vendor
Questions Submission Deadline specified in Subsection 1.3,
Procurement Timetable.
4.3.2. Department Responses
4.3.2.1. The Department intends to issue responses to properly submitted
questions by the date specified in Subsection 1.3, Procurement
Timetable. This date may be subject to change at the Department's
discretion. All oral answers given are non-binding. Written answers to
questions received will be posted on the Department's website
(https://www.dhhs.nh.gov/doing-business-dhhs/contracts-
procurement-opportunities). This date may be subject to change at
the Department's discretion.
4.3.3. Exceptions
4.3.3.1. The Department will require the successful Vendor to execute a
contract using the Form P-37, General Provisions and Standard
Exhibits, which are attached as Appendix B. To the extent that a
Vendor believes that exceptions to Appendix B will be necessary for
the Vendor to enter into a contract, the Vendor must request those
exceptions by the Vendor Questions Submission Deadline in
Subsection 1.3. Vendors may not request exceptions to the Scope of
Services or any other sections of this Solicitation.
4.3.3.2. The Department will review requested exceptions and accept, reject
or note that it is open to negotiation of the proposed exception at its
sole discretion in its response to Vendor questions.
4.3.3.3. Any exceptions to the standard form contract and exhibits that are not
raised by a Vendor by the Vendor Questions Submission Deadline
may not be considered. In no event is a Vendor to submit its own
standard contract terms and conditions as a replacement for the
Department's terms in response to this Solicitation.
5. SOLICITATION RESPONSE SUBMISSION INSTRUCTIONS
Responses to this Solicitation must be submitted electronically via email to
rfx@dhhs.nh.gov AND to the Contract Specialist at the email address specified in
Subsection 1.2.
5.1.1. The subject line must include the following information:
RFP-2027-DPH-02-LEADC (email xx of xx).
The maximum size of file attachments per email is 25 MB. Submissions with file
attachments exceeding 25 MB must be sent via multiple emails.
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