TRUNKED RADIO NETWORK MICROWAVE
| Location: | New York |
|---|---|
| Posted: | Apr 1, 2026 |
| Due: | May 11, 2026 |
| Agency: | Erie County |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Department | Title | Submission Deadline | Additional files |
| HOMELAND SECURITY & EMERGENCY SERVICES | TRUNKED RADIO NETWORK MICROWAVE | Monday, May 11, 2026 |
erie-county-microwave-rfp-2026-020vf-compliance-matrix.xlsx
, erie-county-microwave-rfp-2026-020vf-cost-proposal-sheet.xlsx , addendum-1-2026-020vf.pdf , addendum-1-2-updated-timetable_1.pdf |
Attachment Preview
Erie County, NY
ERIE COUNTY
REQUEST FOR PROPOSAL (RFP)
TO PROVIDE TRUNKED RADIO NETWORK
MICROWAVE
RFP#: 2026-020VF
February 6, 2026
DEPARTMENT OF HOMELAND SECURITY & EMERGENCY SERVICES
ERIE COUNTY PUBLIC SAFETY CAMPUS
45 ELM STREET
BUFFALO, NEW YORK 14203
COUNTY OF ERIE
REQUEST FOR PROPOSALS
Erie County, NY: Trunked Radio Network Microwave Requirements – February 2026
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Erie County, NY
1. Project Introduction.............................................................................................................................. 5
1.1 Project Objective........................................................................................................................... 5
1.1 Current Systems Overview............................................................................................................ 5
1.1.1 Backhaul ................................................................................................................................ 5
2. General Provisions ................................................................................................................................ 5
2.1 Schedule of Events ....................................................................... Error! Bookmark not defined.9
2.2 Evaluation, and Contract Award Process ...................................................................................... 5
2.3 Oral Presentation ........................................................................................................................ 10
2.4 Submission Requirements .......................................................................................................... 10
2.5 Compliance Matrix Instructions.................................................................................................. 11
2.6 Definition of Terms ..................................................................................................................... 12
3. Respondent Experience ...................................................................................................................... 12
3.1 Firm Experience .......................................................................................................................... 12
3.2 Team Experience and Qualifications........................................................................................... 13
3.3 Product and Subcontractor Working Experience ....................................................................... 14
3.4 Financial Condition...................................................................................................................... 14
4. General System and Contractor Requirements .................................................................................. 14
4.1 General Project Requirements.................................................................................................... 14
4.2 General Business Terms .............................................................................................................. 15
4.3 Project Management .................................................................................................................. 16
4.4 Kick Off ........................................................................................................................................ 17
4.5 Project Milestones and Acceptance............................................................................................ 17
4.6 Design Review Activities ............................................................................................................. 18
4.6.1 General Detailed Design Review Phase Requirements....................................................... 18
4.6.2 Facilities Suitability Assessment.......................................................................................... 19
4.6.3 Network Link Assessment ................................................................................................... 19
4.6.4 Electrical Power Evaluation................................................................................................. 20
4.6.5 Microwave Dish Support Structure Suitability and Design ................................................. 20
4.7 Installation Planning and Site Preparation ................................................................................. 20
4.8 Documentation ........................................................................................................................... 20
4.8.1 General Documentation Requirements.............................................................................. 20
4.8.2 Maintenance Documentation and Manuals ....................................................................... 22
Erie County, NY: Trunked Radio Network Microwave Requirements – February 2026
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Erie County, NY
4.8.3 As-Built Documentation...................................................................................................... 23
4.9 Training ....................................................................................................................................... 24
5. MBS Technical Requirements ............................................................................................................. 25
5.1 Reliability Requirements ............................................................................................................. 25
5.2 Network Security ........................................................................................................................ 26
5.3 Sustainability and Lifecycle ......................................................................................................... 26
5.4 Standards Compliance ................................................................................................................ 27
5.5 Microwave Site Equipment Installation...................................................................................... 28
5.5.1 General Installation Requirements ..................................................................................... 28
5.5.2 Equipment Installation........................................................................................................ 29
5.5.3 Transmission Line/Waveguide and Microwave Dish Installation ....................................... 29
6. Backhaul System Requirements.......................................................................................................... 31
6.1 Microwave System ...................................................................................................................... 31
6.1.1 Architecture and Design...................................................................................................... 31
6.1.2 Equipment and System Specifications ................................................................................ 32
6.1.3 Additional Contractor Services ........................................................................................... 33
7. Network Management System (NMS) ................................................................................................ 33
7.1 General Network Management System Requirements .............................................................. 33
7.2 Fault Monitoring, Diagnostics and Alarm Management Requirements ..................................... 35
8. Acceptance Testing ............................................................................................................................. 36
8.1 General System Acceptance Testing........................................................................................... 36
8.2 Factory Testing and Staging ........................................................................................................ 37
8.3 Installation and Baseline Testing ................................................................................................ 37
8.4 Functional Acceptance Testing ................................................................................................... 38
8.5 Testing Punch Lists ...................................................................................................................... 38
9. System Transition and Cutover ........................................................................................................... 39
10. Decommissioning and Removal of Equipment ................................................................................... 39
11. Warranty and On-Going Maintenance Support.................................................................................. 39
11.1 Warranty Period and Support Criteria ........................................................................................ 39
11.2 General Maintenance and Support Requirements ..................................................................... 40
11.3 Software and Firmware Support................................................................................................. 41
11.4 System Monitoring and Dispatch Service ................................................................................... 42
11.4.1 System Monitoring Requirements ...................................................................................... 42
Erie County, NY: Trunked Radio Network Microwave Requirements – February 2026
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Erie County, NY
11.4.2 Technical and On-Call Support Service ............................................................................... 42
11.4.3 System Performance Reporting .......................................................................................... 42
11.4.4 Severity Levels and Response Times................................................................................... 43
11.5 System and Field Maintenance Requirements ........................................................................... 44
11.6 Spare Equipment......................................................................................................................... 45
12. Technical Response/Work Plan Description Instructions ................................................................... 45
12.1 MBS Overview............................................................................................................................. 45
12.2 Lifecycle and Sustainability ......................................................................................................... 46
12.3 Reliability and Security................................................................................................................ 46
12.4 Network Management System (NMS) (If provided) ................................................................... 46
12.5 Microwave Backhaul System ...................................................................................................... 47
12.6 Factory Testing/Staging and Delivery of the Microwave System ............................................... 48
12.7 Acceptance Test Plan .................................................................................................................. 48
12.8 Functional and Baseline Acceptance Test Plans ......................................................................... 48
12.9 System Transition and Cutover Methodology ............................................................................ 48
12.10 Training Program Overview .................................................................................................... 49
12.11 Test and Spare Equipment ...................................................................................................... 49
12.12 Project Management and Staffing .......................................................................................... 49
12.13 County and Other Client Agency Responsibilities................................................................... 50
12.14 Project Schedule ..................................................................................................................... 50
12.15 Detailed Final System Design .................................................................................................. 50
12.16 Microwave System Installation and Implementation ............................................................. 50
12.17 Warranty and Ongoing Maintenance Services ....................................................................... 51
12.18 Value Add Products and Services............................................................................................ 51
13. Cost Proposal ...................................................................................................................................... 51
13.1 Cost Proposal Table..................................................................................................................... 51
13.2 Milestone Payment Percentages ................................................................................................ 51
14. Attachment A – Site List...................................................................................................................... 52
15. Exhibits and Appendices ..................................................................................................................... 52
Erie County, NY: Trunked Radio Network Microwave Requirements – February 2026
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Erie County, NY
1. Project Introduction
1.1 Project Objective
Project Name: Erie County Public Safety Trunked Network Project – Microwave Backhaul System
Public safety and public service agencies of the County of Erie, New York are pursuing upgrades to their
public safety communications and are seeking a qualified and experienced vendor to design, build,
implement, test and commission into service a countywide radio system with a public safety-grade
backhaul network. The collective agencies will be represented by Erie County Department of Homeland
Security, hereafter referred to as the “County”. The resulting system, hereafter referred to as the Erie
County Trunked Radio Network (“ECTRN”) will be defined per the specifications detailed in this RFP.
The ECTRN will be a Motorola UHF Band Project 25 Phase 2 trunked, simulcast network with
geographically redundant network core elements (one core in Erie County that will be constructed under
another contract and one core in Niagara County that already exists).
This solicitation addresses a reliable and highly available microwave backhaul network for the new system
that interconnects the land mobile radio (LMR) sites and dispatch facilities with the Erie County core
network and also interconnects with Niagara County’s microwave network. Routing among both these
new microwave connections, existing microwave connections, and county fiber connections will be
managed by separately purchased MPLS network.
1.1 Current Systems Overview
1.1.1 Backhaul
The County currently operates an extensive microwave backhaul network to support its current
operations. The existing hops in this network should be used in the design to the extent they meet
the stipulated requirements. The system is a mixture of several bands and has a presence at most of the
proposed sites. The list of sites and existing microwave equipment will be provided to qualified
microwave vendors upon request by email at communications@erie.gov.
2. General Provisions
Statement of Rights: UNDERSTANDINGS
Please take notice, by submission of a proposal in response to this request for proposals, the proposer
agrees to and understands:
• that any proposal, attachments, additional information, etc. submitted pursuant to this
Request for Proposals constitute merely a suggestion to negotiate with Erie County of Erie
and is not a bid under Section 103 of the New York State General Municipal Law;
• submission of a proposal, attachments, and additional information shall not entitle the
proposer to enter into an agreement with Erie County of Erie for the required services;
• by submitting a proposal, the proposer agrees and understands that Erie County of Erie is
not obligated to respond to the proposal, nor is it legally bound in any manner whatsoever
by submission of same;
• that any and all counter-proposals, negotiations or any communications received by a
proposing entity, its officers, employees or agents from Erie County, its elected officials,
officers, employees or agents, shall not be binding against Erie County of Erie, its elected
officials, officers, employees or agents unless and until a formal written agreement for the
services sought by this RFP is duly executed by both parties and approved by the Erie
Erie County, NY: Trunked Radio Network Microwave Requirements – February 2026
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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