Uniforms

Location:	Tennessee
Posted:	May 22, 2026
Due:	Jun 3, 2026
Agency:	City of Sevierville
Type of Government:	State & Local
Category:	84 - Clothing, Individual Equipment, and Insignia
Publication URL:	To access bid details, please log in.

Attachment Preview

Bid Package

For

Uniforms

City of Sevierville, Tennessee

Public Works Department

310 Robert Henderson Road

P. O. Box 5500

Sevierville, TN 37864-5500

Phone: (865) 429-4567

Fax: (865) 453-5518

Contact: Michael Sampson

Email: msampson@seviervilletn.org

May 2026

INFORMATION FOR BIDDERS

RECEIPT AND OPENING OF BIDS

The City of Sevierville, Tennessee (herein called the “Owner”) invites bids on the form(s) attached

hereto for UNIFORMS. The Owner will RECEIVE BIDS UNTIL 3:00 PM, JUNE 3, 2026, at Sevierville City

Hall, 120 Gary Wade Boulevard, Sevierville, Tennessee, 37862, (Mailing address: P.O. Box 5500,

Sevierville, Tennessee, 37864-5500). Bids will then be publicly opened and read aloud at Sevierville City

Hall, 120 Gary Wade Boulevard, Sevierville, Tennessee. The envelope containing the bid must be sealed,

addressed to Tracy Baker, Assistant City Administrator, and must bear the following information:

Name of Bidder

Bidder’s Address

Date and Time of Bid Opening

Bid Enclosed: UNIFORMS

NOTE: Each bidder shall submit three (3) copies of the completed bid packet or bid packet may be

rejected.

The Owner may consider informal any bid not prepared and submitted in accordance with the

provisions hereof and may waive any informality or reject any and all bids. Any bid received after the time

and date specified shall not be considered.

QUALIFICATIONS OF BIDDERS

All Bidders must have a City of Sevierville Business License. The Owner may make such

investigations as he/she deems necessary to determine the ability of the Bidder to supply the necessary

equipment, and the Bidder shall furnish to the Owner all such information and data for the purpose as

the Owner may request. The Owner reserves the right to reject any bid if the evidence submitted by, or

investigation of, such Bidder fails to satisfy the Owner that such Bidder is properly qualified to carry out

the obligation of the contract by supplying the equipment contemplated therein. Conditional bids will

not be accepted.

METHOD OF AWARD – BEST VALUE

The Owner reserves the right to evaluate and award contracts based on “best value” rather than

lowest price. This provision shall be applied uniformly to all vendors participating in the solicitation

process.

“Best value” shall be determined at the sole and absolute discretion of the Owner and may include

consideration of price, quality, service, vendor qualifications, availability, delivery capabilities, ordering

and fulfillment systems, personnel, prior experience, and overall suitability to meet the Owner’s

operational needs and long-term interests.

The Owner reserves the right to:

- Accept or reject any or all bids, in whole or in part

- Waive any informalities, irregularities, or technicalities in the bidding process

- Request clarification or additional information from any bidder

- Award to one or multiple vendors as deemed in the best interest of the Owner.

All evaluation criteria and award determinations shall be applied in a consistent and non-

discriminatory manner; however, the Owner’s judgment as to what constitutes “best value” shall be final.

QUANTITIES AND LENGTH OF CONTRACT

This is a yearly contract at unit prices. The quantities shown on the bid sheet are estimated for a

one (1) year period, exact quantity may vary. Delivery will be requested on an “as needed” basis over the

contract period.

This contract is for an approximate one (1) year period from the date of award to June 30, 2027,

and may be renewed on an annual basis in one (1) year increments up to four (4) additional years if all

terms, conditions, and prices remain unchanged and both parties are in written agreement. Prices

contained herein are to be firm for the term of the contract. The Owner reserves the right to re-bid

anytime during the term of the contract.

OBLIGATION OF BIDDERS

At the time of the opening of bids, each Bidder will be presumed to have read and to be

thoroughly familiar with the specifications. The failure or omission of any Bidder to examine all the forms,

instruments, and documents shall in no way relieve the Bidder from any obligation in respect to his/her

bid.

Each Bidder is requested to fill out and return the attached Title VII information sheet as a part of

the bid package.

VENDOR INFORMATION

All clothing offered under this bid shall be new and unused and of the latest model year available

from the manufacturer. The unit offered for bid shall meet or exceed the specifications attached to this

bid package and shall be considered as minimums unless otherwise indicated. Adequate vendor

information shall be included with the bid for determination of meeting the specifications. Any exceptions

shall be explained in writing and submitted as a part of the bid package.

SHIPPING/DELIVERY

All uniforms shall be delivered to the Sevierville Public Works facility at 310 Robert Henderson

Road, Sevierville, Tennessee, 37862. Delivery shall be FOB Sevierville, Tennessee. Any and all shipping

and/or handling charges to be included in the bid price of the items. All uniforms shall be

packaged/shipped per individual employee’s order (pre-sorted) and labeled with the employee’s name

and with individual packing slip.

Prompt delivery is of the utmost importance and is required within twenty (20) working days after

receiving the order. For each working day over the required twenty (20) working days, one percent (1%)

of the total order will be deducted from the payment as liquidated damages.

RETURNS/EXCHANGES

Does not include embroidered or screen-printed items unless the artwork is deemed defective

or unacceptable, or wrong item or the wrong size is the fault of the Bidder. Every effort will be made to

order the correct items and sizes at the initial purchase. However, the Owner reserves the right to return

or exchange items that do not fit the employee who ordered the items without incurring restocking fees.

The Owner will pay shipping costs unless the wrong item or wrong size received is the fault of the Bidder.

ONLINE ORDERING AND ACCOUNT MANAGEMENT SYSTEM

The successful Bidder shall provide and maintain a comprehensive online uniform ordering system

for use by the Owner and its employees.

At a minimum, the system shall meet the following requirements:

- Be web-based and accessible to all authorized employees

- Be customized to reflect departmental structure, including specific divisions, job

classifications, and employee levels

- Restrict and/or allow item selection based on employee role, department, or assigned

purchasing eligibility

- Display only approved uniform items applicable to each employee classification

- Provide administrative access to supervisors, department managers, and designated

administrative personnel for ordering oversight and assistance

- Include functionality to track order status, progress, and delivery updates in real time

- Provide reporting capabilities for order history, usage, and budgeting purposes

In addition to the online system:

- The Vendor shall provide a physical catalog or printable digital catalog of all available uniform

items

- The catalog shall include clear ordering instructions and visual “how-to” examples outlining

the ordering process for employees

- The system shall be user-friendly and designed to minimize ordering errors and administrative

burden

The Bidder shall include and provide the Owner with access to a demonstration and evaluation version of

the Bidder’s current online ordering system prior to contract award for review, testing, and evaluation as

part of the bid process. Failure to provide and maintain an acceptable ordering system may be considered

grounds for contract termination.

CATALOG AND PRODUCT INFORMATION

The successful Bidder shall provide a complete catalog of all available uniform items, including

detailed specifications and product descriptions.

The catalog shall be available in both:

- Digital format (accessible and printable)

- Physical format upon request

The Organization shall have the ability to purchase additional items from the Vendor’s catalog at

the agreed-upon discount structure as outlined in the bid submission.

ON-SITE UNIFORM FITTING AND VENDOR SUPPORT

The successful Bidder shall provide on-site support services, including but not limited to:

- Conducting an annual on-site uniform fitting event prior to each ordering cycle

- Providing a full range of approved uniform items in applicable sizes and selected colors for

employee fitting

- Supplying knowledgeable sales and support personnel to assist employees during fittings

- Assisting with sizing, product selection, and general uniform-related questions

Additionally, the Vendor shall:

- Provide access to a designated sales representative for ongoing support

- Be available for periodic on-site visits as needed to address uniform-related issues, updates,

or concerns

- Maintain responsive customer service for both employees and administrative staff

VENDOR EXPERIENCE AND REFERENCES

Bidder shall provide a minimum of three (3) current customers of similar size and scope, including

contact names and phone numbers, preferably within the East Tennessee region.

INSURANCE COVERAGE REQUIREMENTS

These coverage requirements apply to the Vendor(s) who provide goods and services for the City

of Sevierville.

Commercial General Liability Insurance - $1,000,000 limit per occurrence for property damage and bodily

injury. Coverage should be occurrence form.

CONDITIONS FOR ALL COVERAGES

Additional Insured: The City of Sevierville, its Board of Mayor and Aldermen, their officers,

employees, agents, representatives, boards, commissions, committees, and volunteers (hereinafter

referred to as Owner) are to be covered as Additional Insured respecting: liability arising out of activities

performed by or on behalf of the Vendor; products and completed operations of the Vendor; premises

owned, leased or used by the Vendor or premises on which Vendor is performing services on behalf of

the Owner. The coverage shall contain no special limitations on the scope of protection afforded to the

Owner.

Notice of Cancellation or Non-renewal: Each insurance policy required by this clause shall be

endorsed to state that coverage shall not be suspended, voided, cancelled, reduced in coverage or in limits

except after thirty (30) days prior written notice has been given to the Department Head granting this bid

and/or to the Risk Manager for the Owner.

Acceptability of Insurers: Insurance is to be placed with financially sound Tennessee admitted insurers

(Best’s rating of A or better) or approved by Owner’s Risk Manager.

Certificates of Insurance: Vendor shall furnish the Owner with certificates of insurance with

original endorsements affecting coverage required by this clause. The certificates and endorsements for

each policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The

certificates and endorsements are to be received and approved by the Owner before work commences.

The certificates of insurance should be directed to the Risk Manager and must also be accompanied by a

copy of the Notice of Bid Award Letter.

Defense, Indemnification and Hold Harmless Agreement: Vendor hereby agrees to indemnify,

defend and hold harmless the Owner from any and all loss, damage, cost, expense, liability, claims,

demands, suits, attorney's fees and judgments arising directly or indirectly from or in any manner related

to the work, project, event or other purposes in connection with the Vendor's performance or failure to

perform under the terms of this contract, regardless of the active or passive nature of any negligence by

the Owner, except as otherwise expressly stated herein. Vendor shall not be responsible when such

liability arises from the sole negligence of the Owner. Vendor shall pay Owner for any costs incurred in

enforcing this provision.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.