Distribution Center Stock and Supplies

PURPOSE

In order to be in compliance with federal, state and local purchasing laws, the Birdville Independent School District (BISD) is soliciting competitive sealed proposals for the BISD Distribution Center Stock and Supplies. This contract is for the purchase of bulk office, classroom, warehouse, and facility management supplies to support districtwide operations. Items will be stored at the BISD Distribution Center and issued to BISD campuses and departments on an as-needed basis. Based on the 2024-2025 & 2025-2026 school year expenditure, the total estimated contract on an annual basis is $97,114.29, the catalog portion of this contract includes services and items that are subject to the maximum purchasing limits established by CH Legal and BISD Board Policy.

CONTRACT TERM AND RENEWALS

This proposal shall be effective from August 1, 2026 through July 31, 2027. The District and Proposer may, upon mutual consent, extend the contract for two (2) additional one-year periods, not to exceed a total contract term of three (3) years.
This is a firm fixed-price proposal. Pricing shall be established in six (6) month pricing periods. Awarded vendors are required to provide firm pricing from the date of contract execution, August 1, 2026 through January 31, 2027. The second pricing period shall be from February 1, 2027 through July 31, 2027, and subsequent six-month pricing periods shall continue in the same manner for any approved renewal terms.
Awarded vendors shall be responsible for submitting any requested pricing adjustments at least thirty (30) days prior to the start of a new pricing period. If updated pricing is not submitted within the required timeframe, current pricing shall remain in effect for the subsequent pricing period. Any request for a price increase must be supported by documentation including, but not limited to, justification for the increase, applicable indexes used to determine the increase, market conditions, manufacturer or distributor impacts, and any related terms and conditions.

The District reserves the right to accept or reject any requested pricing adjustment. All price decreases shall be passed through to the District immediately for all applicable products and services. Any price changes not accepted by the District may constitute grounds for termination of the affected line items or contract. If an agreement regarding pricing cannot be reached, the contract may be terminated at the conclusion of the current contract period.

PROPOSAL SUBMISSION

Late proposals will not be accepted. No verbal, telephonic, electronic mail or faxed responses will be considered. The preferred method of delivery is through the e-bid system; however, paper responses will be accepted in the Purchasing Department prior to the due date and time. To receive a paper version, please contact Purchasing via phone 817-547-5629 or by email bisd.purchasing@birdvilleschools.net.