Cleaning Services for HQ Offices and Facilities
| Location: | Nebraska |
|---|---|
| Posted: | Nov 3, 2025 |
| Due: | Dec 3, 2025 |
| Agency: | State Government of Nebraska |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
RFP 123663 O3
PLEASE NOTE: THE BELOW SOLICITATION IS THE RESPONSIBILITY OF THE AGENCY LISTED BELOW. ANY INQUIRIES OR CONCERNS REGARDING SUCH SOLICITATION SHOULD BE DIRECTED TO THE AGENCY CONTACT LISTED BELOW.
AGENCY:Games & Parks Commission
CONTACT:Nathaniel Betts, Elizabeth de los Reyes
Phone: 402-471-5400 Email: ngpc.purchasing@nebraska.gov
OPENING DATE:December 8, 2025 at 2:00 PM CST
The bid opening will occur in accordance with the Schedule of Events detailed in the solicitation linked below.
PROJECT DESCRIPTION:The State of Nebraska (State), Nebraska Game & Parks Commission (NGPC), is issuing this solicitation for a service contract for the purpose of selecting a qualified bidder to provide Cleaning Services for HQ Offices and Facilities.
Intent to Attend Solicitation Conference is due no later than November 10, 2025.
Written Questions regarding the project are due no later than November 25, 2025.
| Project Documents | Date Posted | Document Format(s) |
| Request for Proposal: | 11/03/25 |
Attachment Preview
State of Nebraska Game & Parks Commission
REQUEST FOR PROPOSAL FOR SERVICES CONTRACT
SOLICITATION NUMBER
123663 O3
OPENING DATE AND TIME
December 8, 2025. 2:00 p.m. Central Time
RELEASE DATE
November 3, 2025.
PROCUREMENT CONTACT
Primary: Nathaniel Betts
Secondary: Elizabeth de los Reyes
PLEASE READ CAREFULLY!
SCOPE OF SERVICE
The State of Nebraska (State), Nebraska Game & Parks Commission (NGPC), is issuing this solicitation for a service contract for the
purpose of selecting a qualified bidder to provide Cleaning Services for HQ Offices and Facilities. . A more detailed description can be
found in Section V. The resulting contract may not be an exclusive contract as the State reserves the right to contract for the same or
similar services from other sources now or in the future.
The term of the contract will be Four (4) years commencing upon execution of the contract by the State and the Vendor (Parties) . The
Contract includes the option to renew for four (4) additional one (1) year periods upon mutual agreement of the Parties. The State
reserves the right to extend the period of this contract beyond the termination date when mutually agreeable to the Parties.
In the event that a contract with the awarded bidder(s) is cancelled or in the event that the State needs additional Vendors to supply the
solicited services, this solicitation may be used to procure the solicited services for) up to eighteen (18) months from the date the Intent
to Award is posted, provided that 1) the solicited goods or services will be provided by a bidder (or a successive owner) who submitted a
response pursuant to this solicitation, 2) the bidder’s solicitation response was evaluated, and 3) the bidder will honor the bidder’s original
solicitation response, including the proposed cost, allowing for any price increases that would have otherwise been allowed if the bidder
would have received the initial award.
ALL INFORMATION PERTINENT TO THIS SOLICITATION CAN BE FOUND ON THE INTERNET AT:
https://das.nebraska.gov/materiel/bidopps.html.
A mandatory Solicitation Conference will be held on November 18, 2025 at 2 PM at 2200 N 33rd, 3rd Floor Conference Room, Lincoln,
NE 68503.
IMPORTANT NOTICE: Pursuant to Neb. Rev. Stat. § 84-602.04, State contracts in effect as of January 1, 2014, and contracts entered
into thereafter, must be posted to a public website. The resulting contract, the Solicitation, and the awarded solicitation response will be
posted to a public website managed by DAS, which can be found at http://statecontracts.nebraska.gov and
https://www.nebraska.gov/das/materiel/purchasing/contract_search/index.php.
In addition and in furtherance of the State’s public records Statute (Neb. Rev. Stat. § 84-712 et seq.), all responses received regarding
this Solicitation will be posted to the State Purchasing Bureau public website.
These postings will include the entire solicitation response. Bidder must request that proprietary information be excluded from the posting.
The bidder must identify the proprietary information, mark the proprietary information according to state law, and submit the proprietary
information in a separate file named conspicuously as "PROPRIETARY INFORMATION". The bidder should submit a detailed written
document showing that the release of the proprietary information would give a business advantage to named business competitor(s) and
explain how the named business competitor(s) will gain an actual business advantage by disclosure of information. The mere assertion
that information is proprietary or that a speculative business advantage might be gained is not sufficient. (See Attorney General Opinion
No. 92068, April 27, 1992). THE BIDDER MAY NOT ASSERT THAT THE ENTIRE SOLICITATION IS PROPRIETARY. COST SHEETS
WILL NOT BE CONSIDERED PROPRIETARY AND ARE A PUBLIC RECORD IN THE STATE OF NEBRASKA. The State will
determine, in its sole discretion, if the disclosure of the information designated by the Bidder as proprietary would 1) give advantage to
business competitors and 2) serve no public purpose. The Bidder will be notified of the State’s decision. Absent a determination by the
State that the information may be withheld pursuant to Neb. Rev. Stat. § 84-712.05, the State will consider all information a public record
subject to disclosure.
If the State determines it is required to release withheld proprietary information, the bidder will be informed. It will be the bidder's
responsibility to defend the bidder's asserted interest in non-disclosure.
To facilitate such public postings, with the exception of proprietary information, the State of Nebraska reserves a royalty-free,
nonexclusive, and irrevocable right to copy, reproduce, publish, post to a website, or otherwise use any contract, or solicitation response
for any purpose, and to authorize others to use the documents. Any individual or entity awarded a contract, or who submits a solicitation
response, specifically waives any copyright or other protection the contract, or solicitation response may have; and acknowledges that
they have the ability and authority to enter into such waiver. This reservation and waiver are a prerequisite for submitting a solicitation
response, and award of a contract. Failure to agree to the reservation and waiver will result in the solicitation response being found non-
responsive and rejected.
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Any entity awarded a contract or submitting a solicitation response agrees not to sue, file a claim, or make a demand of any kind, and will
indemnify and hold harmless the State and its employees, volunteers, agents, and its elected and appointed officials from and against
any and all claims, liens, demands, damages, liability, actions, causes of action, losses, judgments, costs, and expenses of every nature,
including investigation costs and expenses, settlement costs, and attorney fees and expenses, sustained or asserted against the State,
arising out of, resulting from, or attributable to the posting of the contract or solicitation response, awards, and other documents.
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TABLE OF CONTENTS
REQUEST FOR PROPOSAL FOR SERVICES CONTRACT ....................................................................................................i
GLOSSARY OF TERMS ...........................................................................................................................................................v
ACRONYM LIST .......................................................................................................................................................................x
I.
PROCUREMENT PROCEDURE.................................................................................................................................1
A.
GENERAL INFORMATION ...........................................................................................................................1
B.
PROCURING OFFICE AND COMMUNICATION WITH STATE STAFF AND EVALUATORS .....................1
C.
SCHEDULE OF EVENTS .............................................................................................................................1
D.
WRITTEN QUESTIONS AND ANSWERS ....................................................................................................3
E.
SOLICITATION CONFERENCE ...................................................................................................................3
F.
NOTICE OF INTENT TO ATTEND MANDATORY SOLICITATION CONFERENCE ....................................3
G.
SECRETARY OF STATE/TAX COMMISSIONER REGISTRATION REQUIREMENTS (Nonnegotiable).....3
H.
ETHICS IN PUBLIC CONTRACTING ...........................................................................................................3
I.
DEVIATIONS FROM THE SOLICITATION ...................................................................................................4
J.
SUBMISSION OF SOLICITATION RESPONSES.........................................................................................4
K.
SOLICITATION PREPARATION COSTS .....................................................................................................5
L.
FAILURE TO COMPLY WITH SOLICITATION .............................................................................................5
M.
SOLICITATION RESPONSE CORRECTIONS .............................................................................................5
N.
LATE SOLICITATION RESPONSES ............................................................................................................5
O.
BID OPENING...............................................................................................................................................5
P.
SOLICITATION REQUIREMENTS................................................................................................................5
Q.
EVALUATION COMMITTEE .........................................................................................................................6
R.
EVALUATION OF SOLICITATION RESPONSES ........................................................................................6
S.
BEST AND FINAL OFFER ............................................................................................................................7
T.
REFERENCE AND CREDIT CHECKS .........................................................................................................7
U.
AWARD .........................................................................................................................................................7
V.
LUMP SUM OR “ALL OR NONE” SOLICITATION RESPONSES ................................................................7
W.
REJECTION OF SOLICITATION RESPONSES ...........................................................................................8
X.
PRICES & COST CLARIFICATION ..............................................................................................................8
Y.
VENDOR DEMONSTRATIONS ....................................................................................................................8
II.
TERMS AND CONDITIONS........................................................................................................................................9
A.
GENERAL .....................................................................................................................................................9
B.
NOTIFICATION ...........................................................................................................................................10
C.
BUYER’S REPRESENTATIVE ...................................................................................................................10
D.
GOVERNING LAW (Nonnegotiable) ...........................................................................................................10
E.
BEGINNING OF WORK & SUSPENSION OF SERVICES .........................................................................10
F.
AMENDMENT .............................................................................................................................................10
G.
CHANGE ORDERS OR SUBSTITUTIONS.................................................................................................10
H.
RECORD OF VENDOR PERFORMANCE..................................................................................................11
I.
NOTICE OF POTENTIAL VENDOR BREACH............................................................................................11
J.
BREACH .....................................................................................................................................................11
K.
NON-WAIVER OF BREACH .......................................................................................................................11
L.
SEVERABILITY ........................................................................................................................................... 11
M.
INDEMNIFICATION ....................................................................................................................................11
N.
ASSIGNMENT, SALE, OR MERGER .........................................................................................................12
O.
CONTRACTING WITH OTHER NEBRASKA POLITICAL SUBDIVISIONS OF THE STATE OR ANOTHER
STATE ......................................................................................................................................................... 12
P.
FORCE MAJEURE......................................................................................................................................13
Q.
CONFIDENTIALITY ....................................................................................................................................13
R.
EARLY TERMINATION...............................................................................................................................13
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S.
CONTRACT CLOSEOUT............................................................................................................................13
T.
AMERICANS WITH DISABILITIES ACT .....................................................................................................14
III.
VENDOR DUTIES .....................................................................................................................................................15
A.
INDEPENDENT VENDOR / OBLIGATIONS ...............................................................................................15
B.
EMPLOYEE WORK ELIGIBILITY STATUS ................................................................................................16
C.
COMPLIANCE WITH CIVIL RIGHTS LAWS AND EQUAL OPPORTUNITY EMPLOYMENT /
NONDISCRIMINATION (Nonnegotiable) ....................................................................................................16
D.
COOPERATION WITH OTHER VENDORS ...............................................................................................16
E.
DISCOUNTS ...............................................................................................................................................16
F.
PRICES .......................................................................................................................................................17
G.
PERMITS, REGULATIONS, LAWS.............................................................................................................17
H.
OWNERSHIP OF INFORMATION AND DATA / DELIVERABLES .............................................................17
I.
INSURANCE REQUIREMENTS .................................................................................................................17
J.
ANTITRUST ................................................................................................................................................20
K.
CONFLICT OF INTEREST..........................................................................................................................20
L.
STATE PROPERTY ....................................................................................................................................20
M.
SITE RULES AND REGULATIONS ............................................................................................................20
N.
ADVERTISING ............................................................................................................................................20
O.
DISASTER RECOVERY/BACK UP PLAN ..................................................................................................20
P.
DRUG POLICY ...........................................................................................................................................20
Q.
WARRANTY ................................................................................................................................................ 20
R.
TIME IS OF THE ESSENCE .......................................................................................................................21
IV.
PAYMENT .................................................................................................................................................................22
A.
PROHIBITION AGAINST ADVANCE PAYMENT (Nonnegotiable) .............................................................22
B.
TAXES (Nonnegotiable) ..............................................................................................................................22
C.
INVOICES ...................................................................................................................................................22
D.
INSPECTION AND APPROVAL .................................................................................................................22
E.
PAYMENT (Nonnegotiable) ........................................................................................................................23
F.
LATE PAYMENT (Nonnegotiable)...............................................................................................................23
G.
SUBJECT TO FUNDING / FUNDING OUT CLAUSE FOR LOSS OF APPROPRIATIONS (Nonnegotiable)
23
H.
RIGHT TO AUDIT (First Paragraph is Nonnegotiable)................................................................................23
V.
PROJECT DESCRIPTION AND SCOPE OF WORK................................................................................................24
A.
PROJECT OVERVIEW ...............................................................................................................................24
B.
PROJECT REQUIREMENTS......................................................................................................................24
C.
DELIVERABLES .........................................................................................................................................24
VI.
SOLICITATION RESPONSE INSTRUCTIONS.........................................................................................................25
A.
SOLICITATION RESPONSE SUBMISSION ...............................................................................................25
CONTRACTUAL AGREEMENT FORM ..................................................................................................................................28
INTENT TO ATTEND SOLICITATION CONFERENCE ..........................................................................................................29
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GLOSSARY OF TERMS
Acceptance Test Procedure: Benchmarks and other performance criteria, developed by the State or other sources of testing
standards, for measuring the effectiveness of products or goods and the means used for testing such performance
Addendum: A written correction or alteration to a document during the solicitation process (e.g., Questions and Answers,
Revised Schedule of Events, Addendum to Contract Award)
Agency: All officers of the state, departments, bureaus, boards, commissions, councils, and institutions receiving legislative
appropriations
Agent/Representative: A person authorized to act on behalf of another
Amend: To alter or change by adding, subtracting, or substituting
Amendment: A written correction or alteration to a document
Appropriation: Legislative authorization to expend public funds for a specific purpose; money set apart for a specific use
Automated Clearing House (ACH): Electronic network for financial transactions in the United States
Award: All purchases, leases, or contracts which are based on competitive solicitations will be awarded according to the
provisions in the solicitation
Best and Final Offer (BAFO): In a competitive solicitation, the final offer submitted which contains Vendor’s most favorable
terms for price
Bid: See Solicitation Response
Bid Opening: The process of opening correctly submitted solicitation responses at the time and place specified in the written
solicitation and in the presence of any bidder who wishes to attend
Bidder: A Vendor who submits a Solicitation Response
Breach: Violation of a contractual obligation by failing to perform or repudiation of one’s own promise
Business: Any corporation, partnership, individual, sole proprietorship, joint-stock company, joint venture, or any other private
legal entity
Business Day: Any weekday, except State-recognized holidays
Calendar Day: Every day shown on the calendar including Saturdays, Sundays, and State/Federal holidays
Cancellation: To call off or revoke a solicitation, purchase order, or contract without expectation of conducting or performing
at a later time
Catalog/Non-Core: A printed or electronic list of products a Vendor may provide at a discounted rate or discount off list price
to the State. Initial contract award(s) is not based on Catalog/Non-Core items
Central Processing Unit (CPU): Any computer or computer system that is used by the State to store, process, or retrieve
data or perform other functions using Operating Systems and applications software
Change Order: Document that provides amendments to an executed purchase order or contract
Collusion: An agreement or cooperation between two or more persons or entities to accomplish a fraudulent, deceitful, or
unlawful purpose
Commodities: Any equipment, material, supply, or goods; anything movable or tangible that is provided or sold
Commodities Description: Detailed descriptions of the items to be purchased; may include information necessary to obtain
the desired quality, type, color, size, shape, or special characteristics necessary to perform the work intended to produce the
desired results
Competition: The effort or action of two or more commercial interests to obtain the same business from third parties
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