Food Service Hot Kitchen Equipment Repair

Location:	New York
Posted:	Jul 14, 2026
Due:	Jul 22, 2026
Agency:	City School District of Albany
Type of Government:	State & Local
Category:	73 - Food Preparation and Serving Equipment J - Maintenance, Repair, and Rebuilding of Equipment
Publication URL:	To access bid details, please log in.

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REQUEST FOR BID

RFB 0722-26

Attention: Purchasing Agent

Address: City School District of Albany

1 Academy Park

Albany, NY 12207

Phone: (518) 475- 6050

RESPONSES DUE BY 2:00PM on July 22nd, 2026

In accordance with the provisions of Section 103 of the General Municipal Law, an advertisement has been

published in the local newspaper.

CITY SCHOOL DISTRICT OF ALBANY

Legal Notice

RFB 0722-26: Food Service Hot Kitchen Equipment Repair

The City School District of Albany, hereinafter known as the District, will receive proposals at the

Central Administration Offices, Purchasing Department, 1 Academy Park, Albany, New York, 12207

until 2:00 PM on July 22nd, 2026. The envelopes containing the proposals must be sealed, and addressed

to:

Purchasing Agent

City School District of Albany

1 Academy Park

Albany, NY 12207

Envelopes containing the proposals should be clearly marked “RFB 0722-26: Food Service Hot

Kitchen Equipment Repair”.

The District has the right to accept or reject any and all proposals or parts thereof as it deems to be in its

best interest.

Please contact the Purchasing Office at (518) 475-6050 or jmonroe@albany.k12.ny.us to obtain the bid

packet.

The City School District of Albany is an affirmative Action, Equal Opportunity Enterprise.

GENERAL INFORMATION/CONDITIONS

Statement of Purpose:

The City School District of Albany is seeking responsive and responsible bidders to provide repair

services on the District’s plumbing. Proposals must follow the outline set forth in this document. Please

submit one original and two copies of the completed qualifications and other requirements of the RFB,

by hand delivery, regular mail, or courier to the address listed on the cover page. The District must

receive the proposal by the date indicated in the timeline below.

Minority Business Enterprises (MBE’s) and Women Business Enterprise (WBE’s) are encouraged to

send bid proposal(s).

General Information:

The City School District of Albany operates twelve elementary schools, three middle school buildings,

and one primary high school facility with extended programs in two additional buildings. The student

population is approximately 8,800 with a staff of approximately 1,700. In addition to neighborhood

schools, the District includes several magnet schools and programs, as well as other innovative academic

opportunities for students in support of our vision, mission and goals.

SCOPE OF SERVICES

The firm(s) selected will provide minor construction or repair and maintenance services on the District’s

plumbing systems.

Instructions to Bidder:

GENERAL REQUIREMENTS

The submission of a proposal will indicate that the responder (1) has read the instructions, (2) will abide

by the terms and conditions governing this Request for Bid, and (3) understands the requirements for

delivery of the services specified.

General Instructions:

1. Specifications contained in the Request for Bids are for District’s plumbing repair work.

2. Minimum requirements are specified. The responder may choose to exceed those minimums.

3. Failure to provide sufficient and required information may result in the proposal being rejected

by the District as non-responsive and not being considered.

4. Each proposal must be clearly marked on the outside of the envelope with the title “RFB 0722-

26: Food Service Hot Kitchen Equipment Repair”. Please ensure your organization’s name

is included on the outside of the package. If you are using a commercial delivery company that

requires the use of their shipping package or envelope, your proposal must be placed within a

second sealed package labeled as detailed above. This will ensure your proposal is not

prematurely opened.

5. Please submit one (1) original and two (2) copies of your proposal. All three (3) may be included

in the same envelope.

6. Original proposal is to be mailed or delivered to:

City School District of Albany

Attn: Purchasing Agent

1 Academy Park

Albany, NY 12207

to arrive no later than the closing date and time specified in the timeline provided herein.

Any received after that time will not be opened, and will be returned only upon request by, and at

the expense of, the responder(s). The responder(s) will assume total responsibility for delivery

of their proposal on time and at the specified place, whether sent by mail or delivered in person.

7. Telephone, facsimile, or telegraphic proposals are not acceptable. Unless otherwise specified,

submission by email is not permitted.

8. To assist any and all vendors in obtaining a clear understanding of the requirements of this

proposal, vendors may present clarifying questions. Questions regarding this proposal must be

submitted in writing via email to jmonroe@albany.k12.ny.us. Responders must also provide in

writing one working email address of where the District should direct its response to any

questions. The District is not responsible for non-working email addresses. District responses

will also be shared with other potential proposers if they are known to the District.

TERMS AND CONDITIONS

1. The issuance of this RFB request constitutes only an invitation to submit a response to the

District. If the school District chooses to award the RFB to a selected Contractor, the Contractor

must complete a contract with the District. The form and content of the contract will be

determined by the District.

2. Article 18 of the General Municipal Law prohibits municipal officers and employees from

having interest in contracts with the municipality for which they serve. This law applies to

officers, employees of a municipality, or members of a municipal board. Additionally, a Vendor

that is interested in submitting a proposal to an RFB must fully disclose, in writing to the District

on or before the closing date of the RFB, the circumstances of any possible conflict of interest or

what could be perceived as a possible conflict of interest if the Vendor were to become a

contracting party pursuant to the RFB. The District shall review any submissions by Vendor(s)

under this provision and may reject any Proposals where, in the opinion of the District, the

Vendor could be in a conflict of interest or could be perceived to be in a possible conflict of

interest position if the Vendor were to become a contracting party pursuant to the RFB.

3. This Proposal request does not commit the District either to award a contract or to pay any costs

incurred in the preparation of a submission. Responders shall bear all costs associated with

submission preparation, submission and attendance at presentation interviews, or any other

activity associated with this Proposal request or otherwise.

4. All proposals and accompanying documentation become the property of the City School District

of Albany. The District shall not divulge any information presented to anyone outside the

District, unless required by law, without the written approval of the individual or firm. The

District reserves the right to use the information and any ideas presented in any submission in

response to this RFB request, whether or not the submission is accepted. Submitted bids may be

reviewed and evaluated by any person or outside consultant retained by the District, other than

one associated with a competing applicant, as designated by the District. If a bidder believes that

any information in its bid constitutes a trade secret and wishes such information not be disclosed

if requested by a member of the public pursuant to the State Freedom of Information Law,

Article 6 of the Public Officers Law, the bidder shall submit with its bid a letter specifically

identifying the page number, line or other appropriate designation, that information which it

deems to constitute a trade secret and explain in detail why such information is a trade secret.

Failure by a bidder to submit such a letter with its bid identifying trade secrets shall constitute a

waiver by the applicant of any rights it may have under Section 89 (Subdivision 5) of the Public

Officers Law relating to protection of trade secrets.

5. The District neither makes nor assumes any contractual obligation by issuing this RFB request,

receiving and evaluating responses, or making preliminary bidder selections. Providing a

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

BID/RFP	DEADLINE
Food Service Hot Kitchen Equipment Repair	July 22, 2026 @ 2 p.m.

Food Service Hot Kitchen Equipment Repair

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