Request for Statement of Interest and Qualifications (SOQ) for Professional Engineering Services for Runway 8-26 Reseal Rehabilitation Project

CITY OF CALEXICO
Request for Statement of Interest and
Qualifications
for
Professional Engineering Services
Public Works Department
Calexico International Airport
549 Pierce Avenue
Calexico, CA 92231
760/768-2160
www.calexico.ca.gov
September 22, 2026

CITY OF CALEXICO
PUBLIC WORKS DEPARTMENT
CALEXICO INTERNATIONAL AIRPORT
Table of Contents
1. Introduction Page 5
2. Scope of Services Page 5
3. City Work Task Page 6
4. Ownership of Documents Page 6
5. Contract Agreement Page 6
6. Proposal Requirement Page 6
7. Evaluation of Statement of Qualifications Page 7
8. Submittal Requirements Page 8
9. Calendar of Events Page 8
10. Standard Consulting Agreement Page 9
11. Insurance Page 9
Attachment A - Professional Services Agreement Page 11
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CITY OF CALEXICO
PUBLIC WORKS DEPARTMENT
CALEXICO INTERNATIONAL AIRPORT
Request for Statement of Interest and Qualifications
for
Professional Engineering Services
The City of Calexico Public Works Department is soliciting Request for Statement of Interest
and Qualifications (SOQ) from Airport Engineering Consultants for the Calexico International
Airport.
The required services include but not limited to: engineering services for preliminary design,
bidding and construction phases, including incidental special services, for the above listed below
project as funded under the FAA Airport Improvement Program.
The scope of work to be performed is the preparation of plans, specifications and estimates for
Runway 8-26 Reseal Rehabilitation Project.
The selection of the Consultant is being done in accordance with Federal Aviation
Administration (FAA) Advisory Circular 150/5100-14E dated 9/25/2015 and applicable
California statues and laws. The agreement between the City and the selected consultant will be
subject to all applicable Federal Rules and Regulations as identified in AC 150/5100-14E. The
most current version of the Federal Contract Provisions for Architectural/Engineering
agreements will be attached to each PSA.
The City reserves the right to reject any and all submittals in response to this request for any
reason. The City is not liable for any costs incurred by the Consultant in the preparation or
presentation of a response to this request.
Interested firms should submit an original and five (5) copies along with one (1) electronic copy
(USB) of the proposal must be received prior to 2:00 p.m. on October 22, 2026, at
City of Calexico
Office of the City Clerk
608 Heber Avenue
Calexico, CA 92231
The proposals shall be enclosed in a sealed envelope and be plainly marked in the upper left
hand corner with the name and address of the bidder and bear the following:
SOQ for Runway 8-26 Reseal Rehabilitation Project
October 22, 2026
2:00 p.m.
Please note that late, emailed or faxed proposals will not be considered.
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Copies of the Request for Qualification can be obtained at the office of the Public Works
Department, 549 Pierce Avenue, Calexico, California 92231 or by visiting the City of Calexico
website at www.calexico.ca.gov .
Consultant will be required to obtain a City of Calexico Business License once proposal is
awarded.
If you have any questions or require additional information, please do not hesitate to contact the
Public Works Department at 760/768-2160.
Lilliana Falomir, Public Works Manager - Administrative
City of Calexico
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CITY OF CALEXICO
PUBLIC WORKS DEPARTMENT
CALEXICO INTERNATIONAL AIRPORT
1. INTRODUCTION
The Calexico International Airport is located within the City of Calexico and is a general
aviation type airport serving the airport needs in Calexico and surrounding communities. This
Project, called Runway 8-26 Reseal Rehabilitation Project seeks to rehabilitate the asphalt
concrete pavement of Runway 8-26 (75' x 4,679') the seven (7) connecting taxiways up to their
runway hold positions (7 x 163' x 40') the entrance taxiway (343' x 40'), run up area (approx.
75' x 200') and the north apron. The existing pavement has reached the end of its useful life and
presents a hazard to aircraft and its occupants if it continues at the present rate of deterioration.
In addition to cracking and potholes the pavement is rough through several depressions
throughout.
Selection of consultant will be based strictly on qualification and expertise of the proposed
personnel and firm, in that order.
Once a fee is negotiated with the selected Consultant, based on a mutually agreed upon Scope of
Work, the fee will be submitted to the City Council for approval.
2. SCOPE OF SERVICES
The City desires to retain the services of a qualified civil engineering firm to prepare the
necessary bidding documents for Runway 8-26 Rehabilitation Project. Environmental studies, if
needed, shall be part of this proposal.
1.1 Design Services
1.1.1 Meet with City and Airport Staff to develop a full understanding of the project.
1.1.2 Prepare design engineering report on needed improvements and associated work.
Coordinate approval of the design engineering report with FAA and FAA funding
application for the proposed improvements.
1.1.3 Obtain the necessary field data to properly prepare the working drawings.
1.1.4 Prepare bidding documents for the construction of the approved improvements.
1.1.5 Specifications shall be prepared using Microsoft Word using the last published
version. Digital set containing the information, two unbound sets of specifications
and 20 bound sets of specifications shall be submitted.
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1.1.6 One set of full size reproducible vellums or mylars of the plans shall be submitted
as well as the computer CD containing the drawings in AutoCAD, Version 10 and
a PDF digital copy.
1.1.7 During the bidding period answer questions regarding the bidding documents,
provide clarifications related to the bidding and prepare addenda as necessary.
1.1.8 Make presentation to City staff at the end of preliminary drawings (15-25%) and
at the 95% of completion of drawings.
3. CITY WORK TASKS
Provide plans, location maps, maintenance reports, and information necessary for consultant to
perform required tasks.
4. OWNERSHIP OF DOCUMENTS
Title to all final documents, including drawings, specifications, data, reports, summaries,
correspondence, photographs, computer software (if purchased on the City's behalf), video and
audio recordings, software output, and any other materials with respect to work performed under
this Agreement shall become property of the City.
5. CONTRACT AGREEMENT
The City intends to award a contract with compensation based on an approved fee schedule, the
total of which is not to be exceeded in performing the scope of services required thereby. The
consultant should review the City's Professional Service Agreement and be aware of the various
requirements.
6. PROPOSAL REQUIREMENTS
The written proposal will include the following:
6.1 Statement of Qualification
A statement of your firm's qualification to adequately perform the requested civil
engineering design services is required including the main personnel associated with
these services.
6.2 Project Team Organization
Describe the project team organization and staffing plan indicating the line of
responsibility of each team member and subcontractors. Also, identify the team members
responsible for interface and coordination with the City. Discuss how this team has
worked in the past with other agencies.
6.3 Current Fee Schedule
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Estimate of expenses broken down by personnel. Other expenses should be itemized as
well. Break down the fees into labor, subcontractor fees, if any, and expenses. Fees shall
include all tax, mark-ups, overhead, and profit. The estimate should be broken out into
time estimates and costs for tasks identified in the Scope of Work. The contract shall
provide payment for the work up to a not-exceed amount.
The estimated fees shall be submitted in a separate sealed envelope along with the
original proposal and copies, and will not be opened by the City until the technical review
of the proposal has been completed. Do not state your fee/cost for services anywhere in
the body of your proposal.
6.4 Name, address, and telephone number of firms submitting the proposal
6.5 Principle Contact
The person responsible for acting as the principal contact with the City should be listed.
6.6 All work shall be performed under the direction of a licensed engineer, architect or land
surveyor registered with the State of California
6.7 Disadvantaged Business Enterprise (DBE)
The City has not established a goal for this contract. However, proposers are encouraged
to obtain DBE participation of this contract. The consultant will be required to submit the
following information: (1) the names and addresses of DBE firms that will participate in
the contract; (2) a description of the work that each DBE firm will perform; (3) the dollar
amount of the participation of each DBE firm participating; (4) Written documentation of
the consultant commitment to use a DBE subcontractor whose participation it submits to
meet the contract goal; (5) Written confirmation from the DBE that it is participating in
the contract as provided in the commitment made under (4); and (6) if the contract goal is
not met, evidence of good faith efforts.
7. EVALUATION OF STATEMENT OF QUALIFICATIONS
This procurement will follow qualifications-based selection procedures in accordance with FAA
Advisory Circular 150/5100-14E and applicable Brooks Act requirements. Cost or pricing
information shall not be submitted with the Statement of Qualifications.
7.1 The selected consultant shall comply with all applicable federal requirements associated
with FAA Airport Improvement Program (AIP) funded projects, including but not limited
to the required contract provisions contained in FAA Advisory Circular 150/5370-10 and
FAA Required Contract Provisions for AIP-funded and FAA-Assisted Contracts, current
edition.
7.2 Designated City representatives shall comprise the Consultant Selection Committee.
7.3 The Consultant Selection Committee shall review the responses to the RFQ and select a
"short list" of consultants, based upon their qualifications, and experience. Final
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consultant selection shall be based on the information provided in the SOQ, together with
information obtained from references and interview(s), if any. Be sure to include all
relevant information and evidence of the firm's record of performance and ability to
perform the work.
7.4 The Committee's rating of the Consultant shall be based upon the professional
qualifications necessary for satisfactory completion of the tasks and accomplishing the
projects of work listed and future projects.
7.5 The following criteria shall be utilized by the Consultant Selection Committee in the
rating process:
a. Qualifications of the Firm-Capability to perform all aspects of the proposed
projects and recent experience in airport projects comparable to the proposed
projects (30%)
b. Qualifications of the Project Team-Key personnel's professional qualifications,
experience, and availability for the proposed projects; reputation and professional
competence; knowledge of FAA and Caltrans regulations, policies, and
procedures (30%)
c. Project Understanding-Quality of projects previously undertaken and capability to
complete projects without having major cost escalations or overruns. Capability to
meet schedules and deadlines (25%)
d. Project team's familiarity with the geographic location of the project.
Demonstrated understanding of the project's potential challenges and the
sponsor's special concerns (10%)
e. The City of Calexico, in accordance with Title VI of the Civil Rights Act of 1964,
78 Stat. 252, 42 USC 2000d to 2000d-4 and Title 49 CFR Part 21, hereby notifies
all respondents that it will affirmatively ensure that in any contract entered
pursuant to this advertisement, disadvantaged business enterprises will be
afforded full and fair opportunity to submit qualifications and will not be
discriminated against on the grounds of race, color, national origin, or sex in
consideration for an award. (5%)
The City reserves the right to reject any and all Proposals submitted. Any Contract awarded for
the services specified under this request for proposal will be made to the consultant who, in the
opinion of the City, is best qualified.
The City reserves the right to further rely on these proposals to select Engineering firms for
specific capital project design, engineering, and construction management.
8. SUBMITTAL REQUIREMENTS
An original and five (5) copies along with one (1) electronic copy (USB) of the proposal must be
received prior to 2:00 p.m. on October 22, 2026, at
City of Calexico
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Office of the City Clerk
608 Heber Avenue
Calexico, CA 92231
The proposals shall be enclosed in a sealed envelope and be plainly marked in the upper left
hand corner with the name and address of the bidder and bear the following:
SOQ for Runway 8-26 Reseal Rehabilitation Project
October 22, 2026
2:00 p.m.
Please note that late, emailed or faxed proposals will not be considered.
Any technical questions regarding this RFP shall be made in writing and directed to Lilliana
Falomir, Public Works Manager - Administrative at 760/768-2160 or via email at
falomirl@calexico.ca.gov.
9. CALENDAR OF EVENTS
Consultants submitting proposals for the project should set forth in their proposal cover letter
their ability to staff projects to meet timely delivery of project. Target dates for this contract are
as follows:
PROPOSED SCHEDULE OF EVENTS
SOQ Advertisement September 22, 2026
SOQ Submittal Deadline October 22, 2026
City Council Selects Consultant November 18, 2026
Negotiation Fee Week of November 30, 2026
City Council Awards Contract December 16, 2026
Execution of Contract December 16, 2026
Complete Plans June 30, 2027
Request FAA Approval TBD
Bidding Process and Construction Phase TBD
10. STANDARD CONSULTING AGREEMENT
The consultant selected to provide the scope of services shall be retained under the City's
standard consulting and professional services agreement. The professional services agreement
sample is attached to this Requesting for Statement of Interest and Qualifications. By submitting
a proposal for the work, the consultant agrees to be bound by the sample professional services
agreement. The consultant and City will negotiate the Scope of Work (Exhibit to the Agreement)
and the scheduling of work.
11. INSURANCE
The consultant shall, at its own expense and cost, obtain and keep in force during the entire
duration of the response and removal activities the following insurance coverage covering the
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respondent and all of its agents, employees and sub-contractors and other providers of services
shall name the City of Calexico, its employees and agents as an Additional Insured on a primary
and non-contributory basis to the respondents Commercial General Liability and Automobile
Liability policies.
11.1 Worker's Compensation Insurance:
11.1.1 Statutory Coverage
11.1.2 Employer's Liability
11.2 Commercial General Liability:
11.2.1 Including Premises & Operations, Products and Completed Operations, Personal and
Advertising Injury, Contractual Liability and Independent Contractors.
11.2.2 Limits of Liability for Bodily Injury and Property Damage
Each Occurrence $1,000,000
Aggregate $2,000,000
11.3 Automobile Insurance:
11.3.1 Including all owned, hired, borrowed, and non-owned vehicles
11.3.2 Limit of Liability for Bodily Injury and Property Damage
Per Accident $1,000.000
11.4 Professional Liability:
11.4.1 Limit of Liability: $1,000,000
11.5 Umbrella Liability:
11.5.1 Limit of Liability: $2,000,000 Per Occurrence & Annual Aggregate
11.5.2 Coverage is to apply in excess of all primary insurance policies, coverage, and limits
specified above
The consultant shall direct its Insurer to provide a Certificate of Insurance to the City of Calexico
before any work is performed. The Certificate shall specify that the City of Calexico shall
receive 30 days advance written notice of cancellation or non-renewal. The Certificate shall
evidence all required coverage including the Additional Insured. The required Certificate shall be
sent to the attention of City of Calexico, Public Works Department, 608 Heber Avenue,
Calexico, CA 92231.
The above insurance requirements are the City of Calexico general requirements. Insurance
requirements with the awarded respondent are subject to final negotiations.
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