Mechanical, Electrical, Plumbing and Design Services for the Deerwood Elementary School HVAC Retrofit Project
| Location: | Florida |
|---|---|
| Posted: | Aug 31, 2026 |
| Due: | Sep 30, 2026 |
| Agency: | Osceola County School Board |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | SDOC-27-034-Q-CH-FPC |
| Publication URL: | To access bid details, please log in. |
Main
Agency
Osceola County School Board
Osceola County School Board
Status
Active
Active
Fiscal Year
2027
2027
Title
Mechanical, Electrical, Plumbing and Design Services for the Deerwood Elementary School HVAC Retrofit Project
Mechanical, Electrical, Plumbing and Design Services for the Deerwood Elementary School HVAC Retrofit Project
Type
Request for Qualifications
Request for Qualifications
Department
Online Submissions
Yes
Yes
Project Estimate
Piggyback Solicitation
No
No
Insurance Required
No
No
Bid Bond Required
No
No
Bid Bond Amount
Performance Bond Required
No
No
Performance Bond Amount
Construction Bond Required
No
No
Construction Bond Amount
Scope of Services
PURPOSE
This document shall serve to provide interested parties with specific information as to the Procedures for Selection of a Mechanical, Electrical, Plumbing (MEP) Design/Engineering Services Design Firm where the method of compensation is a Negotiated Not-to-Exceed Fee. Pursuant to Chapter 1013, Florida Statutes, the Florida Consultant’s Competitive Negotiation Act, Section 287.055 Florida Statutes, and Rule 6A-2.0010, Florida Administrative Code, the School District of Osceola County, Florida will consider the contracting of one (1) firm to provide MEP Design services for the projects described below. In determining whether a firm is qualified, the School District of Osceola County, Florida shall consider such factors as supporting office location(s), experience and past performance, proposed project staff and functions, project approach, workload, scheduling methodology, and references. 2.0 PROJECT LOCATIONS
Deerwood Elementary School
3701 Marigold Avenue
Kissimmee, FL 34758 PROJECT DESCRIPTION
1. Project Overview
This project consists of a comprehensive renovation of the facility’s HVAC, chilled water, ventilation, controls, electrical infrastructure, fire alarm system, and interior lighting systems. The work includes replacement of existing fan coil units and mini-split systems with centralized air handling systems and VAV air distribution, full replacement and modernization of the chilled water plant, installation of a new Building Automation System (BAS), construction of new mechanical rooms, upgrades to all relief and exhaust systems for total ventilation retrofit, electrical system upgrades to support new equipment, fire alarm system modifications or replacement, and conversion of all interior lighting to LED. The intent of this project is to improve energy efficiency, system reliability, maintainability, indoor air quality, occupant comfort, and life safety while maintaining compliance with applicable codes and standards. 2. Air Handling and Distribution Systems
2.1 Air Handling Units (AHUs)
• Installation of new mixed air Air Handling Units (approximately 8) complete with chilled water-cooling coils, outdoor air mixing sections, filtration, dampers, and all required appurtenances.
• AHUs suggested to be distributed and located as follows:
o Area A:
Two (2) AHUs serving Area A (admin, classrooms, and media center)
New mechanical rooms should be constructed within Area A to house these AHUs
o Area B and Partial Area C:
Four (4) AHUs total
Two (2) AHUs located on each side of Area B
Units shall serve Area B and assigned portions of Area C
New mechanical rooms should be constructed within Area B to house these AHUs
o Area C:
Two (2) AHUs serving Area C
Units shall serve the Kitchen and Cafeteria areas
• All AHUs shall be configured as mixed air units, utilizing return air and outdoor air to meet ventilation requirements.
• AHUs serving instructional, administrative, and support spaces shall be designed for Variable Air Volume (VAV) operation with downstream VAV terminal units.
• Kitchen exception:
o The Kitchen shall not utilize VAV terminal units.
o The AHU serving the Kitchen shall modulate airflow directly via variable fan operation and shall function as the variable air volume control device for the Kitchen space.
• All AHUs shall be provided with ECM fan wall assemblies consisting of multiple fans to provide redundancy, improved part load efficiency, and enhanced reliability.
o Single fan units shall not be used.
• Fan wall assemblies shall be fully integrated with the BAS for control, monitoring, and alarm reporting.
• Provide all associated duct connections, structural supports, vibration isolation, access clearances, testing, adjusting, and balancing. 2.2 Terminal Units, IDF/MDF Rooms, and Ductwork
• Removal of all existing Fan Coil Units (FCUs) throughout the facility.
• Provide and install new pressure independent Variable Air Volume (VAV) terminal units (in leu of FCU) serving all applicable conditioned spaces served by VAV AHUs.
• Each standard VAV terminal unit shall be equipped with:
o Airflow measurement and control
o Electric resistance heating coils for zone heating
• Kitchen exception:
o Spaces served by the Kitchen AHU shall not be provided with VAV terminal units.
o Airflow modulation shall occur at the AHU level.
• IDF/MDF rooms:
o Provide one (1) dedicated VAV terminal unit with no heating coil for each IDF and MDF room.
o VAV units serving IDF/MDF rooms shall be sized to meet continuous cooling requirements for IT equipment.
• All existing mini split systems serving IDF and MDF rooms shall be replaced for new ones for redundancy.
• Existing ductwork shall be modified, extended, or replaced as required to support the new AHU and VAV system configuration.
• All existing ductwork that is modified, reconnected, or reused shall be professionally cleaned in accordance with applicable industry standards prior to system startup.
• Remove and properly dispose of all existing FCUs, mini split systems, associated piping, wiring, and controls. 3. Ventilation, Relief, and Exhaust Systems
• Complete ventilation retrofit, including all required relief air and exhaust air systems, to support the new mixed air AHU configuration and outdoor air quantities.
• Relief air systems:
o Provide new or replacement relief fans (if necessary) for each AHU as required to maintain building pressure during economizer and minimum outdoor air operation.
o Relief fans shall be:
Directly coordinated with AHU outdoor air control
Variable speed where required
Integrated with the BAS
• Exhaust air systems:
o Replace or provide all required exhaust fans serving, at a minimum:
Restrooms
Locker rooms (if applicable)
Janitor closets
Kitchen and food service support spaces
Other code required exhaust locations
Electrical/Mechanical rooms (if applicable)
• Consider Kitchen exhaust systems:
o Coordinate the Kitchen AHU with existing or (TBD) new kitchen hood exhaust systems.
o TBD - Provide required makeup kitchen hood/ replacement air through the Kitchen AHU as part of the ventilation design or add chilled water unit for such purpose.
• Remove and replace existing exhaust fans, ductwork, and accessories where required to meet current ventilation requirements.
• All relief and exhaust fans shall be:
o Properly sized and balanced
o Provided with backdraft dampers where required
o Integrated into the BAS for status, alarms, and scheduling 4. Chilled Water System
4.1 Chilled Water Piping
• Removal and replacement of all existing chilled water piping, including supply and return mains, branches, valves, and accessories.
• New piping shall be designed to serve all new AHUs and accommodate the revised chiller plant configuration.
• Provide new isolation valves, balancing valves, strainers, air vents, drains, pipe supports, and insulation. 4.2 Chiller Plant Modernization
• Replacement both existing chillers (2 total) with new high efficiency chillers.
• Replacement existing chilled water pumps, reducing the total quantity from five (5) pumps to three (3) pumps (one for redundancy).
• Modify the chilled water system to operate as a Variable Primary Flow (VPF) system, including:
o Variable speed pump operation
o Revised piping arrangement
o Updated control sequencing
• Replacement of all piping, valves, and specialties required to support the VPF configuration. 5. Additional Scope (TBD)
• Replacement of DX equipment in Bldg. 4
• Replacement of AHU in Bldg. 5 6. Building Automation System (BAS)
• New Building Automation System (BAS) to replace the existing system.
• BAS shall provide centralized monitoring and control of:
o All AHUs and ECM fan wall units
o All VAV terminal units, including IDF/MDF VAVs
o Electric heating coils
o Chillers, pumps, and chilled water system components
o Relief fans and exhaust fans
o Outdoor air control and ventilation monitoring
• Provide all controllers, sensors, control wiring, networks, programming, and graphics.
• Provide operator training and complete system documentation. 7. Electrical System Upgrades (HVAC-Related)
Provide all electrical infrastructure upgrades required to support the new HVAC and mechanical systems.
Scope shall include, at a minimum:
• Upgrade or replacement of electrical panels that directly serve mechanical equipment, including but not limited to:
o Air Handling Units (AHUs)
o Chillers
o Pumps
o VAV terminal units with electric heat
o Exhaust and relief fans
• Panels shall be evaluated for capacity, short circuit rating, and code compliance and replaced or upgraded as required to safely accommodate new loads.
• Provide new feeders, branch circuits, disconnects, and overcurrent protection as required for all new equipment.
• All electrical work shall comply with applicable codes, including NEC requirements.
• Coordinate electrical upgrades with mechanical equipment layouts and BAS integration. 8. Fire Alarm System Modifications and Upgrades
The existing fire alarm system shall be evaluated and upgraded as required to support the renovated facility systems.
Scope shall include:
• Modification and/or replacement of the fire alarm system to maintain full code compliance after HVAC and electrical renovations.
• Provide new devices or relocation of existing devices where impacted by:
o New mechanical rooms
o AHU installations
o Ductwork modifications
o Ceiling and lighting renovations
• Provide duct smoke detectors at all required locations for new AHUs and duct systems.
• Ensure full integration with mechanical systems, including shutdown of AHUs and fans upon alarm conditions where required.
• Update fire alarm control panels, circuits, and programming as required.
• Provide testing, commissioning, and certification in accordance with applicable fire codes and AHJ requirements. 9. Interior Lighting Systems
• Replacement all existing interior lighting with LED lighting fixtures.
• Scope includes:
o General interior lighting
o Task lighting
o Emergency and egress lighting
• Lighting systems shall comply with applicable energy codes and life safety requirements.
• All existing lighting fixtures and lamps to be removed and properly dispose of. Attachments
1. Drawings will be provided to the Short-Listed Vendors Construction Budget
The Construction Budget for this Project is $TBD. Projected Design Schedule
a) Notice to Proceed: December 15, 2026
b) Design Development Documents Complete: April 12, 2027
c) Construction Documents Complete: May 18, 2027 Projected Construction Schedule
a) Tentative Construction Start: May 2028
b) Substantial Completion: July 29, 2028
c) Final Completion: August 4, 2028 Orientation Site Visit
The Orientation Site Visit will be scheduled with the firms that are Short Listed. The date of the site visit will be scheduled at the time the Short List is prepared for presentation to the School Board. SCOPE OF SERVICES
The extent of the services provided shall include, but not be limited to, the following: 1. Represent the School District as the Engineer of Record and provide construction administration services. 2. Provide services necessary for the review, comment, and approval of design documents, and final construction drawings and specifications. 3. Provide complete Mechanical, Electrical, and Plumbing Design/Engineering Services and related services to include schematic, design development and construction documents. The Engineer is required to coordinate the professional services required to support the completed design of the Project. 4. Provide investigation, identification, analysis and recommendations associated with bidding, construction contract negotiations, value engineering and cost change evaluation. 5. The Engineer shall provide cost of construction estimates throughout the design process and shall also provide adjusted estimates, as may be required. If the Engineer has determined the estimated cost of construction has changed during any phase of design, the Engineer shall provide the adjusted estimate, in writing, to the Owner’s Project Representative and the Facilities Division’s Director of Design and Construction Services. 6. Provide contract administration and inspection services for construction/renovation projects. 7. Provide inspection and reporting services for existing MEP Systems to identify potential problems that relate to, but are not limited to, materials, workmanship and system age. Inspection and reporting services may also include all phases of design and construction. Recommended solutions to identified problems must also include a detailed cost estimate. 8. Provide review and comment services related to warranty service requests. 9. Provide technical support through the use of other consultants when specialized areas of expertise are needed. 10. Provide prompt response to Plan Review (PLNPR) comments, Requests for Information (RFI), Proposal Requests (PR) and design/construction related processes. The management of these processes, as well as other communications, will be within the School District’s Project Management Solution, Trimble Unity Construct. 11. If requested, the Engineer will provide drawings that allow for the management of Building Information Modeling for collision analysis. 12. Provide all Original Work Product to the Owner’s Project Representative upon final completion of the Project. Original Work Product shall include but not be limited to all computer generated electronic documents (CADD files and specifications) in compliance with District standards. CADD Record Documents shall match the final printed as-built files to include all markups, notes, and revisions. 13. Estimated Cost of Construction. Per Article 3.1.1, the Engineer shall provide a preliminary estimate of the cost of construction with their proposal. If the Engineer has determined the estimated cost of construction has changed during any phase of design, the Engineer shall provide the adjusted estimate, in writing, to the Owner’s Project Representative and the Facilities Division’s Director of Design and Construction Services. 14. Design Development. The Engineer shall prepare Design Development Documents consisting of drawings and other documents to fix and describe the size and character of the Project as to architectural, site adaptation, structural, mechanical and electrical systems, materials, and such other elements as may be appropriate, and which shall indicate, among other things, the location of doors, windows, egress corridors, mechanical and electrical rooms. The Engineer may also provide planning services, and shall review and modify project plans, programs and schedules to reflect Owner-desired changes for approval by the School Board. The Design Development Documents shall comply with all applicable laws, statutes, ordinances, codes, orders, rules and regulations, as well as the District’s design standards and the State Requirements for Educational Facilities. The Engineer will facilitate, document and distribute meeting minutes in a timely manner. 15. Construction Documents. Based on the approved Design Development Documents and any further adjustments in the scope of quality of the Project or in the Project Construction Budget, the Engineer shall develop, for approval by Owner, Construction Documents that refine the Design Development Documents to provide a complete set of Drawings, Plans and Specifications setting forth in detail the requirements for the construction of the Project. The Engineer is solely responsible for the project design and must clearly identify the resulting effects of cost savings, which may have been suggested by the Engineer, its subconsultants, separate consultants, or subcontractors, the Construction Contractor or the Owner. The Construction Documents shall comply with all applicable laws, statutes, ordinances, codes, orders, rules and regulations, as well as the District’s design standards and the State Requirements for Educational Facilities. 16. Permitting Services- The Engineer will prepare, file, and coordinate the approval of all permitting actions, document reviews and approvals with all city, county, state, and Federal bodies having jurisdiction and authority for the permitting, document reviews, and approvals. The Engineer will document and proactively work to resolve permitting issues (if any) in a timely manner. 17. Bidding- The Engineer shall assist the Owner’s Project Representative in the bidding phase of the Project and respond to questions concerning the Plans and Specifications. 18. Construction Administration- The Engineer shall provide Construction Administration from the date of award of the Contract through the date of issuance of the final Application for Payment, and during any corrective Work, if authorized by the Owner’s Project Representative. The Engineer will visit the project site on a regular basis and as appropriate to the stage of construction in effort to be familiar with the progress and quality of the completed Work, and have the ability to determine if the Work is being performed in a manner indicat¬ing that the Work, when completed, will be in accordance with all of the requirements of the Contract Documents. The Engineer shall also work with the Owner’s Project Representative to manage the Project Closeout process. 19. Contract Administration. The Engineer shall provide Administration of the Contract as detailed in Exhibit G, attached to this Agreement, which duties shall include, without limitation, review of pay requests, Change Orders, and Requests for Information (“RFIs”) about the Construction Documents, issuance of Architect`s Supplemental Instructions (ASIs) in response to RFIs and as otherwise appropriate, and performance of all other duties and responsibilities set forth in Exhibit G. 20. Meeting Minute Management- All meetings shall be documented in Trimble Unity Construct using the Meeting Minutes Forms. The sign-in sheet, meeting minutes and any other documents distributed during the meetings must be attached to the appropriate Meeting Minutes Form, and then uploaded to Trimble Unity Construct after each meeting. The Engineer is responsible for facilitating the design meetings, distributing an agenda for each meeting and managing a sign-in sheet. The Engineer is also responsible for making sure the meeting minutes are documented and uploaded to Trimble Unity Construct using the appropriate Meeting Minutes Form. 21. Review and comment on matters related to State Requirements for Educational Facilities, District Design Guidelines/Specifications, and design guidelines/specifications prepared by other Engineers, as applicable. 22. Provide support with school site analysis, educational specification preparation, construction project budgeting, etc. in accordance with:
a. The current edition of FBC, Statutes, Administrative Code and State Requirements for Educational Facilities.
b. Osceola County Educational or Ancillary Specifications, where required.
c. Current industry standards. 23. Attend School Board meetings/workshops, as requested by District Staff. 24. Provide all Original Work Product to the Owner’s Project Representative upon final completion of the Project, as stated in 5.1.1.
PURPOSE
This document shall serve to provide interested parties with specific information as to the Procedures for Selection of a Mechanical, Electrical, Plumbing (MEP) Design/Engineering Services Design Firm where the method of compensation is a Negotiated Not-to-Exceed Fee. Pursuant to Chapter 1013, Florida Statutes, the Florida Consultant’s Competitive Negotiation Act, Section 287.055 Florida Statutes, and Rule 6A-2.0010, Florida Administrative Code, the School District of Osceola County, Florida will consider the contracting of one (1) firm to provide MEP Design services for the projects described below. In determining whether a firm is qualified, the School District of Osceola County, Florida shall consider such factors as supporting office location(s), experience and past performance, proposed project staff and functions, project approach, workload, scheduling methodology, and references. 2.0 PROJECT LOCATIONS
Deerwood Elementary School
3701 Marigold Avenue
Kissimmee, FL 34758 PROJECT DESCRIPTION
1. Project Overview
This project consists of a comprehensive renovation of the facility’s HVAC, chilled water, ventilation, controls, electrical infrastructure, fire alarm system, and interior lighting systems. The work includes replacement of existing fan coil units and mini-split systems with centralized air handling systems and VAV air distribution, full replacement and modernization of the chilled water plant, installation of a new Building Automation System (BAS), construction of new mechanical rooms, upgrades to all relief and exhaust systems for total ventilation retrofit, electrical system upgrades to support new equipment, fire alarm system modifications or replacement, and conversion of all interior lighting to LED. The intent of this project is to improve energy efficiency, system reliability, maintainability, indoor air quality, occupant comfort, and life safety while maintaining compliance with applicable codes and standards. 2. Air Handling and Distribution Systems
2.1 Air Handling Units (AHUs)
• Installation of new mixed air Air Handling Units (approximately 8) complete with chilled water-cooling coils, outdoor air mixing sections, filtration, dampers, and all required appurtenances.
• AHUs suggested to be distributed and located as follows:
o Area A:
Two (2) AHUs serving Area A (admin, classrooms, and media center)
New mechanical rooms should be constructed within Area A to house these AHUs
o Area B and Partial Area C:
Four (4) AHUs total
Two (2) AHUs located on each side of Area B
Units shall serve Area B and assigned portions of Area C
New mechanical rooms should be constructed within Area B to house these AHUs
o Area C:
Two (2) AHUs serving Area C
Units shall serve the Kitchen and Cafeteria areas
• All AHUs shall be configured as mixed air units, utilizing return air and outdoor air to meet ventilation requirements.
• AHUs serving instructional, administrative, and support spaces shall be designed for Variable Air Volume (VAV) operation with downstream VAV terminal units.
• Kitchen exception:
o The Kitchen shall not utilize VAV terminal units.
o The AHU serving the Kitchen shall modulate airflow directly via variable fan operation and shall function as the variable air volume control device for the Kitchen space.
• All AHUs shall be provided with ECM fan wall assemblies consisting of multiple fans to provide redundancy, improved part load efficiency, and enhanced reliability.
o Single fan units shall not be used.
• Fan wall assemblies shall be fully integrated with the BAS for control, monitoring, and alarm reporting.
• Provide all associated duct connections, structural supports, vibration isolation, access clearances, testing, adjusting, and balancing. 2.2 Terminal Units, IDF/MDF Rooms, and Ductwork
• Removal of all existing Fan Coil Units (FCUs) throughout the facility.
• Provide and install new pressure independent Variable Air Volume (VAV) terminal units (in leu of FCU) serving all applicable conditioned spaces served by VAV AHUs.
• Each standard VAV terminal unit shall be equipped with:
o Airflow measurement and control
o Electric resistance heating coils for zone heating
• Kitchen exception:
o Spaces served by the Kitchen AHU shall not be provided with VAV terminal units.
o Airflow modulation shall occur at the AHU level.
• IDF/MDF rooms:
o Provide one (1) dedicated VAV terminal unit with no heating coil for each IDF and MDF room.
o VAV units serving IDF/MDF rooms shall be sized to meet continuous cooling requirements for IT equipment.
• All existing mini split systems serving IDF and MDF rooms shall be replaced for new ones for redundancy.
• Existing ductwork shall be modified, extended, or replaced as required to support the new AHU and VAV system configuration.
• All existing ductwork that is modified, reconnected, or reused shall be professionally cleaned in accordance with applicable industry standards prior to system startup.
• Remove and properly dispose of all existing FCUs, mini split systems, associated piping, wiring, and controls. 3. Ventilation, Relief, and Exhaust Systems
• Complete ventilation retrofit, including all required relief air and exhaust air systems, to support the new mixed air AHU configuration and outdoor air quantities.
• Relief air systems:
o Provide new or replacement relief fans (if necessary) for each AHU as required to maintain building pressure during economizer and minimum outdoor air operation.
o Relief fans shall be:
Directly coordinated with AHU outdoor air control
Variable speed where required
Integrated with the BAS
• Exhaust air systems:
o Replace or provide all required exhaust fans serving, at a minimum:
Restrooms
Locker rooms (if applicable)
Janitor closets
Kitchen and food service support spaces
Other code required exhaust locations
Electrical/Mechanical rooms (if applicable)
• Consider Kitchen exhaust systems:
o Coordinate the Kitchen AHU with existing or (TBD) new kitchen hood exhaust systems.
o TBD - Provide required makeup kitchen hood/ replacement air through the Kitchen AHU as part of the ventilation design or add chilled water unit for such purpose.
• Remove and replace existing exhaust fans, ductwork, and accessories where required to meet current ventilation requirements.
• All relief and exhaust fans shall be:
o Properly sized and balanced
o Provided with backdraft dampers where required
o Integrated into the BAS for status, alarms, and scheduling 4. Chilled Water System
4.1 Chilled Water Piping
• Removal and replacement of all existing chilled water piping, including supply and return mains, branches, valves, and accessories.
• New piping shall be designed to serve all new AHUs and accommodate the revised chiller plant configuration.
• Provide new isolation valves, balancing valves, strainers, air vents, drains, pipe supports, and insulation. 4.2 Chiller Plant Modernization
• Replacement both existing chillers (2 total) with new high efficiency chillers.
• Replacement existing chilled water pumps, reducing the total quantity from five (5) pumps to three (3) pumps (one for redundancy).
• Modify the chilled water system to operate as a Variable Primary Flow (VPF) system, including:
o Variable speed pump operation
o Revised piping arrangement
o Updated control sequencing
• Replacement of all piping, valves, and specialties required to support the VPF configuration. 5. Additional Scope (TBD)
• Replacement of DX equipment in Bldg. 4
• Replacement of AHU in Bldg. 5 6. Building Automation System (BAS)
• New Building Automation System (BAS) to replace the existing system.
• BAS shall provide centralized monitoring and control of:
o All AHUs and ECM fan wall units
o All VAV terminal units, including IDF/MDF VAVs
o Electric heating coils
o Chillers, pumps, and chilled water system components
o Relief fans and exhaust fans
o Outdoor air control and ventilation monitoring
• Provide all controllers, sensors, control wiring, networks, programming, and graphics.
• Provide operator training and complete system documentation. 7. Electrical System Upgrades (HVAC-Related)
Provide all electrical infrastructure upgrades required to support the new HVAC and mechanical systems.
Scope shall include, at a minimum:
• Upgrade or replacement of electrical panels that directly serve mechanical equipment, including but not limited to:
o Air Handling Units (AHUs)
o Chillers
o Pumps
o VAV terminal units with electric heat
o Exhaust and relief fans
• Panels shall be evaluated for capacity, short circuit rating, and code compliance and replaced or upgraded as required to safely accommodate new loads.
• Provide new feeders, branch circuits, disconnects, and overcurrent protection as required for all new equipment.
• All electrical work shall comply with applicable codes, including NEC requirements.
• Coordinate electrical upgrades with mechanical equipment layouts and BAS integration. 8. Fire Alarm System Modifications and Upgrades
The existing fire alarm system shall be evaluated and upgraded as required to support the renovated facility systems.
Scope shall include:
• Modification and/or replacement of the fire alarm system to maintain full code compliance after HVAC and electrical renovations.
• Provide new devices or relocation of existing devices where impacted by:
o New mechanical rooms
o AHU installations
o Ductwork modifications
o Ceiling and lighting renovations
• Provide duct smoke detectors at all required locations for new AHUs and duct systems.
• Ensure full integration with mechanical systems, including shutdown of AHUs and fans upon alarm conditions where required.
• Update fire alarm control panels, circuits, and programming as required.
• Provide testing, commissioning, and certification in accordance with applicable fire codes and AHJ requirements. 9. Interior Lighting Systems
• Replacement all existing interior lighting with LED lighting fixtures.
• Scope includes:
o General interior lighting
o Task lighting
o Emergency and egress lighting
• Lighting systems shall comply with applicable energy codes and life safety requirements.
• All existing lighting fixtures and lamps to be removed and properly dispose of. Attachments
1. Drawings will be provided to the Short-Listed Vendors Construction Budget
The Construction Budget for this Project is $TBD. Projected Design Schedule
a) Notice to Proceed: December 15, 2026
b) Design Development Documents Complete: April 12, 2027
c) Construction Documents Complete: May 18, 2027 Projected Construction Schedule
a) Tentative Construction Start: May 2028
b) Substantial Completion: July 29, 2028
c) Final Completion: August 4, 2028 Orientation Site Visit
The Orientation Site Visit will be scheduled with the firms that are Short Listed. The date of the site visit will be scheduled at the time the Short List is prepared for presentation to the School Board. SCOPE OF SERVICES
The extent of the services provided shall include, but not be limited to, the following: 1. Represent the School District as the Engineer of Record and provide construction administration services. 2. Provide services necessary for the review, comment, and approval of design documents, and final construction drawings and specifications. 3. Provide complete Mechanical, Electrical, and Plumbing Design/Engineering Services and related services to include schematic, design development and construction documents. The Engineer is required to coordinate the professional services required to support the completed design of the Project. 4. Provide investigation, identification, analysis and recommendations associated with bidding, construction contract negotiations, value engineering and cost change evaluation. 5. The Engineer shall provide cost of construction estimates throughout the design process and shall also provide adjusted estimates, as may be required. If the Engineer has determined the estimated cost of construction has changed during any phase of design, the Engineer shall provide the adjusted estimate, in writing, to the Owner’s Project Representative and the Facilities Division’s Director of Design and Construction Services. 6. Provide contract administration and inspection services for construction/renovation projects. 7. Provide inspection and reporting services for existing MEP Systems to identify potential problems that relate to, but are not limited to, materials, workmanship and system age. Inspection and reporting services may also include all phases of design and construction. Recommended solutions to identified problems must also include a detailed cost estimate. 8. Provide review and comment services related to warranty service requests. 9. Provide technical support through the use of other consultants when specialized areas of expertise are needed. 10. Provide prompt response to Plan Review (PLNPR) comments, Requests for Information (RFI), Proposal Requests (PR) and design/construction related processes. The management of these processes, as well as other communications, will be within the School District’s Project Management Solution, Trimble Unity Construct. 11. If requested, the Engineer will provide drawings that allow for the management of Building Information Modeling for collision analysis. 12. Provide all Original Work Product to the Owner’s Project Representative upon final completion of the Project. Original Work Product shall include but not be limited to all computer generated electronic documents (CADD files and specifications) in compliance with District standards. CADD Record Documents shall match the final printed as-built files to include all markups, notes, and revisions. 13. Estimated Cost of Construction. Per Article 3.1.1, the Engineer shall provide a preliminary estimate of the cost of construction with their proposal. If the Engineer has determined the estimated cost of construction has changed during any phase of design, the Engineer shall provide the adjusted estimate, in writing, to the Owner’s Project Representative and the Facilities Division’s Director of Design and Construction Services. 14. Design Development. The Engineer shall prepare Design Development Documents consisting of drawings and other documents to fix and describe the size and character of the Project as to architectural, site adaptation, structural, mechanical and electrical systems, materials, and such other elements as may be appropriate, and which shall indicate, among other things, the location of doors, windows, egress corridors, mechanical and electrical rooms. The Engineer may also provide planning services, and shall review and modify project plans, programs and schedules to reflect Owner-desired changes for approval by the School Board. The Design Development Documents shall comply with all applicable laws, statutes, ordinances, codes, orders, rules and regulations, as well as the District’s design standards and the State Requirements for Educational Facilities. The Engineer will facilitate, document and distribute meeting minutes in a timely manner. 15. Construction Documents. Based on the approved Design Development Documents and any further adjustments in the scope of quality of the Project or in the Project Construction Budget, the Engineer shall develop, for approval by Owner, Construction Documents that refine the Design Development Documents to provide a complete set of Drawings, Plans and Specifications setting forth in detail the requirements for the construction of the Project. The Engineer is solely responsible for the project design and must clearly identify the resulting effects of cost savings, which may have been suggested by the Engineer, its subconsultants, separate consultants, or subcontractors, the Construction Contractor or the Owner. The Construction Documents shall comply with all applicable laws, statutes, ordinances, codes, orders, rules and regulations, as well as the District’s design standards and the State Requirements for Educational Facilities. 16. Permitting Services- The Engineer will prepare, file, and coordinate the approval of all permitting actions, document reviews and approvals with all city, county, state, and Federal bodies having jurisdiction and authority for the permitting, document reviews, and approvals. The Engineer will document and proactively work to resolve permitting issues (if any) in a timely manner. 17. Bidding- The Engineer shall assist the Owner’s Project Representative in the bidding phase of the Project and respond to questions concerning the Plans and Specifications. 18. Construction Administration- The Engineer shall provide Construction Administration from the date of award of the Contract through the date of issuance of the final Application for Payment, and during any corrective Work, if authorized by the Owner’s Project Representative. The Engineer will visit the project site on a regular basis and as appropriate to the stage of construction in effort to be familiar with the progress and quality of the completed Work, and have the ability to determine if the Work is being performed in a manner indicat¬ing that the Work, when completed, will be in accordance with all of the requirements of the Contract Documents. The Engineer shall also work with the Owner’s Project Representative to manage the Project Closeout process. 19. Contract Administration. The Engineer shall provide Administration of the Contract as detailed in Exhibit G, attached to this Agreement, which duties shall include, without limitation, review of pay requests, Change Orders, and Requests for Information (“RFIs”) about the Construction Documents, issuance of Architect`s Supplemental Instructions (ASIs) in response to RFIs and as otherwise appropriate, and performance of all other duties and responsibilities set forth in Exhibit G. 20. Meeting Minute Management- All meetings shall be documented in Trimble Unity Construct using the Meeting Minutes Forms. The sign-in sheet, meeting minutes and any other documents distributed during the meetings must be attached to the appropriate Meeting Minutes Form, and then uploaded to Trimble Unity Construct after each meeting. The Engineer is responsible for facilitating the design meetings, distributing an agenda for each meeting and managing a sign-in sheet. The Engineer is also responsible for making sure the meeting minutes are documented and uploaded to Trimble Unity Construct using the appropriate Meeting Minutes Form. 21. Review and comment on matters related to State Requirements for Educational Facilities, District Design Guidelines/Specifications, and design guidelines/specifications prepared by other Engineers, as applicable. 22. Provide support with school site analysis, educational specification preparation, construction project budgeting, etc. in accordance with:
a. The current edition of FBC, Statutes, Administrative Code and State Requirements for Educational Facilities.
b. Osceola County Educational or Ancillary Specifications, where required.
c. Current industry standards. 23. Attend School Board meetings/workshops, as requested by District Staff. 24. Provide all Original Work Product to the Owner’s Project Representative upon final completion of the Project, as stated in 5.1.1.
Dates(All times are listed as
EST
)
Broadcast Date
8/31/2026 4:00 PM EST
8/31/2026 4:00 PM EST
Question End Date
9/18/2026 5:00 PM EST
9/18/2026 5:00 PM EST
Sample Due Date
Due Date
9/30/2026 2:00 PM EST
9/30/2026 2:00 PM EST
Bid Opening Date
Question End Date Reminder Notification
3 Day(s)
3 Day(s)
Sample Due Date Reminder Notification
0 Day(s)
0 Day(s)
Due Date Reminder Notification
3 Day(s)
3 Day(s)
Pre-Bid Meetings
Total: 0
(All times are listed as
EST
)
| Date | Time | Mandatory | Location |
Shortlist Meeting
Total: 1
(All times are listed as
EST
)
| Date | Time | Location |
| 10/14/2026 | 1:30 PM |
The School District of Osceola County
Procurement Services, Conference Room, Building 2000, Kissimmee, FL 34744 |
Documents
Total: 9
Quote/Bid
Quote/Bid Items
Additional Quote/Bid Items Fields
Quote/Bid Items
Total: 0
| # | Required | Group | Make | Model | Description | Quantity | Unit of Measure | Price/ Percent | Type |
Delivery Date
None
None
Required Files to be Uploaded by the Vendor
Qualifications
Qualifications
Shipping
None
None
Terms and Conditions
None
None
Include Shipping in Price of Items
No
No
Display Bid Tabulation to Vendors
No
No
Display Vendor Submissions to Vendors
No
No
View Vendor Submissions while Bid Solicitation is Active
No
No
Allow Options File to be Updated after Due Date
No
No
Allow Post Due Date Submission
No
No
Questions & Answers
Total: 0
| Question | Date Asked | Answer | Date Answered |
Commodity Codes
Total: 6
| Code | Description |
| [918-42] | Engineering Consulting |
| [925-31] | Electrical Engineering (Incl. Cogeneration Design Services) |
| [925-33] | Engineer Services, Professional |
| [925-36] | Engineering Services (Not Otherwise Classified) |
| [925-67] | Mechanical Engineering |
| [925-7] | Air Conditioning, Heating and Ventilating Engineering |
Publications
Total: 3
| Publication | Date |
| Orlando Sentinel | 9/7/2026 |
| Orlando Sentinel | 9/13/2026 |
| Orlando Sentinel | 9/21/2026 |
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* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.