Inactive Hazardous Sites Branch Environmental Engineering Services Contract

Location:	North Carolina
Posted:	Aug 5, 2026
Due:	Aug 31, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction F - Natural Resources and Conservation Services R - Professional, Administrative and Management Support Services
Solicitation No:	16-101039-001
Publication URL:	To access bid details, please log in.

Solicitation Number:	16-101039-001
Project Title:	Inactive Hazardous Sites Branch Environmental Engineering Services Contract
Description:	Inactive Hazardous Sites Branch Environmental Engineering Services
Opening Date:	8/31/2026 2:00 PM
Posted Date:	8/6/2026
Status:	Open
Department:	DEPARTMENT OF ENVIRONMENTAL QUALITY


Solicitation Number * 16-101039-001	Department DEPARTMENT OF ENVIRONMENTAL QUALITY	Status Reason Open
Opening Date 2026-08-31T14:00:00.0000000	Posted Date * 2026-08-05T16:06:13.0000000Z	Primary Commodity Code Engineering procurement and project management services
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * RFP
Owner Michelle Blanchard
Description Inactive Hazardous Sites Branch Environmental Engineering Services

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Department/Agency

DEQ Number

Project Title

Design Services

Scope of Work

Contact

Telephone

Total Project Budget

Source of Funds

Approved OC-25 #

Publish Date

Closing Date

Submit an electronic copy of

Letter of Interest and SF-254

Physical Location

for Fed Ex/UPS Delivery

(Delivery Address)

NC Licensing Statement

DEQ Division of Waste Management

16-101039-001

Inactive Hazardous Sites Branch Environmental Engineering

Services Contract

Environmental Engineering Services for Pre-Qualified Vendors with

no minimum or maximum guarantee of work.

See Attachment 1: Scope of Work.

Vincent Antrilli

919-707-8353

Vincent.Antrilli@deq.nc.gov

Estimated $2,500,000.00 over the Three (3) Year Term

State and Federal Funds

N/A

August 5, 2026

August 31, 2026 @ 2:00pm ET

Vincent.Antrilli@deq.nc.gov

Subject line must say: IHSB LOI

Note: Email attachment limit is 25 MB

Must be submitted electronically.

In order to offer architectural, engineering, or landscape

architectural services in response to this solicitation, the proposing

firm must be properly licensed to practice Architecture, Engineering,

or Landscape Architecture in the State of North Carolina. More

information on the North Carolina state boards may be found at the

following websites:

NC Board of Architecture: (http://www.ncbarch.org)

NC Board of Examiners for Engineers & Surveyors:

(http://www.ncbels.org)

NC Board of Landscape Architects: (http://www.ncbola.org)

STATE BUILDING COMMISSION - SELECTING CRITERIA

In selecting designers, the selection committee should take into consideration qualification information including

such factors as:

1. Specialized or appropriate expertise in the type of project.

2. Past performance on similar projects.

3. Adequate staff and proposed design or consultant team for the project.

4. Current workload and State projects awarded.

5. Proposed design approach for the project including design team and consultants.

6. Recent experience with project costs and schedules.

7. Construction administration capabilities.

8. Proximity to and familiarity with the area where the project is located.

9. Record of successfully completed projects without major legal or technical problems.

10. Other factors which may be appropriate for the project.

STATE BUILDING COMMISSION - SUBMITTAL CRITERIA

Proposing firms must submit ONE (1) Electronic Copy of the Letter of Interest and ONE (1) Electronic Copy of your

current Standard Form 254 (SF 254) with the information package. The current SF 254 template is located at

http://ncadmin.nc.gov/businesses/construction/forms-documents which is the State Building Commission approved

form.

Fax submittals will not be accepted.

ATTACHMENT 1

SCOPE OF WORK

INACTIVE HAZARDOUS SITES BRANCH

ENVIRONMENTAL ENGINEERING SERVICES CONTRACTS

Each of the selected contractors must provide, in a manner satisfactory to the Department, and

as authorized on a task order/not-to-exceed basis, technical services to assess and mitigate

Inactive Hazardous Sites and, where necessary, to provide potable water at various sites.

Services may include, but are not limited to the following:

A. Preparing site-specific work plans (including technical proposals and cost estimates) for

specific technical tasks.

B. Reviewing site files and conducting site reconnaissance, property ownership determination,

right-of-entry acquisition, and receptor surveys.

C. Conducting various hydrogeologic and contaminant assessment activities, including well

installation, groundwater sampling, surface water and sediment sampling, soil gas sampling,

indoor air sampling, soil sampling, buried waste sampling, aquifer testing, human exposure

assessments (evaluation of site-specific risks to potential receptor populations from site-

related contamination), and other tasks related to comprehensive assessment of

groundwater, surface water, sediment, soil, soil gas, and indoor air at designated sites.

D. Conducting various geophysical assessment activities.

E. Conducting various land surveying activities.

F. Preparing notices for DEPARTMENT approval and recording notices and land use restriction

documents.

G. Preparing site-specific mitigation plans providing an evaluation of various mitigation

alternatives for groundwater, surface water (including wetlands), sediment, soil and/or vapor,

and the preparation of design drawings and bid documents for various mitigation systems.

H. Conducting an evaluation of the technical feasibility and cost-effectiveness of preferred water

supply alternatives; said alternatives to include the provision of alternate water supply

systems (point-of-entry carbon treatment systems, bottled water, and extension of public

water lines).

I. Coordinating and overseeing demolition of structures, including the disposal of demolition

debris.

J. Managing and overseeing specialty and engineering subcontractors, vendors or

CONTRACTOR personnel involved in the installation, operation, and maintenance of various

mitigation systems at designated sites. The CONTRACTOR shall select subcontractors

based on qualifications and cost using a minimum of three quotes from different firms unless

the work is known not to exceed $3,000.00 or the CONTRACTOR demonstrates there are

not three firms available to provide quotes. The DEPARTMENT and the CONTRACTOR shall

jointly review all remediation subcontractor qualifications and quotes and jointly select all

remediation subcontractors. All subcontracts exceeding $500,000.00, or lesser amount if so

established by directive of the DEPARTMENT, shall comply with Article 8 of Chapter 143 of

the North Carolina General Statutes for formal sealed competitive bids.

ATTACHMENT 1

K. Preparing and submitting all required permit applications for the construction and operation

of various mitigation systems at designated sites, including NPDES, non-discharge, and air

quality permit applications as may be required by the DEPARTMENT or other governmental

agency; development and implementation of procedures designed to expedite acquisition of

such permits so that site cleanups may proceed as quickly and effectively as possible.

L. Implementing site-specific mitigation plans, including management/oversight of all phases of

site remediation.

M. Preparing and implementing site-specific health and safety plans, under the supervision of a

qualified health and safety officer, to ensure compliance with all applicable OSHA regulations

for worker safety and for the health and safety of nearby residential and business

communities during all phases of site assessment and remediation.

N. Preparing and submitting all required reports and any miscellaneous documentation as

requested by the DEPARTMENT or Contract Administrator according to schedule(s) agreed

to by both parties; submittal of site-specific project status summaries (technical progress,

identification of problems/delays, and cost updates) to the DEPARTMENT at the time of

invoice submittal.

O. Providing as-needed technical and administrative support, as needed, at public hearings or

public meetings to discuss elements of proposed mitigation plans. Also, as needed, technical

and administrative support in providing expert testimony at hearings, meetings, depositions,

and in litigation involving the DEPARTMENT related to the Inactive Hazardous Sites Cleanup

Fund expenditures at Inactive Hazardous Sites.

P. Preparing and submitting documents in portable document format (PDF) and/or digital format

(TIFF, minimum 300 DPI) as directed by the DEPARTMENT.

Q. Vendor to complete the following table:

2026-2029 CONTRACT AGREEMENT FEE SCHEDULE

Personnel Level

Principal

Senior

Project

Staff

Technician

Draftsperson/CAD

Word

Processor/Clerical

Hourly Rate

If the DEPARTMENT determines that a site-specific scope of work exceeds what is outlined

in the November 2024 Reasonable Rate Document (RRD), it may be augmented on a

time and materials (T&M) basis. These would be exceptional cases, and do not imply

that routine reimbursement is the fee schedule plus T&M.

ATTACHMENT 1

Bid Quotes

Bid quotes in accordance with the November 2024 RRD may be required for activities that exceed

$5,000.00. At a minimum, the CONTRACTOR shall comply with the requirements of

paragraph J of this AGREEMENT in relation to competitive bidding and all other aspects of

Article 8 when hiring subcontractors for subcontracted activities exceeding $5,000.00.

Subcontractor Fees

Where established in the November 2024 RRD, subcontractors’ costs are not to exceed

the established rate and will be reimbursed at the lesser of the actual invoiced amount or

maximum rate.

Laboratory Fees

The CONTRACTOR is free to use whatever lab that they choose if there is no increase in cost

to the DEPARTMENT, i.e., out of state labs with increased shipping costs. The CONTRACTOR

is responsible for the QA/QC of the lab data and any lab errors that are made.

Due Dates

It is the responsibility of the CONTRACTOR to communicate with your Hazardous Waste

Section Contact about deliverable dates or extensions. The DEPARTMENT reserves the right to

reduce payment for deliverables that are more than 10 business days late by five percent (5%)

and an additional one percent (1%) each day thereafter against the total invoice for work that is

late. For example, if your work is 15 business days late on a $10,000 invoice, then the

DEPARTMENT reserves the right to reduce payment by $1,000.

Meeting Requests

From time to time the DEPARTMENT may request face-to-face meetings in our offices here in

Green Square in Raleigh. Based upon the CONTRACTOR providing up to four (4) individuals

for the meeting not to exceed two hours and travel to our office, such a meeting will be

reimbursed at $2,000.00 for in-person meetings and $1200.00 for virtual meetings.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Inactive Hazardous Sites Branch Environmental Engineering Services Contract

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