Seckman High School Stadium Lights Request for Proposal

Location:	Missouri
Posted:	Feb 12, 2026
Due:	Feb 27, 2026
Agency:	Fox C-6 School District
Type of Government:	State & Local
Category:	62 - Lighting Fixtures and Lamps 99 - Miscellaneous
Publication URL:	To access bid details, please log in.

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“National District of Character”

Fox C-6 School District

Request For Proposal

For Outdoor Sports Field Lighting at Seckman High School Stadium

Location: Seckman High School

February 12, 2026

Letter of Intent Due: February 22, 2026

Questions/Requests for Clarification Due: February 24, 2026

Proposal Due: February 27, 2026 at 2 PM

Bid Opening February 27, 2026 2 PM

745 Jeffco Blvd.

Arnold, MO 63010

p 636.296.8000

f 636.282.5170

www.fox.k12.mo.us

Fox C-6 School District Request for Proposal (RFP)

Outdoor Sports Field Lighting-Seckman High School

Acknowledgement: Please acknowledge receipt and interest in this Request for Proposal (RFP)

by completing the information requested below and faxing it to (636) 282-5170

Acknowledgement due date is February 22, 2026

Provider Name: _______________________ Contact Name: ______________________

Address (include City, State, Zip): _____________________________________________

Phone: __________________ Fax: ___________________ Email: ________________

Dates:

Issued

Deadline for Questions

Responses to the Questions

Proposal Due Date

Award of Contract

Board Meeting:

All vendors who respond to

the RFP will receive a

notification letter by email

within one week after the

Board meeting.

February 12, 2026

February 24, 2026

February 25, 2026

February 27, 2026

March 10, 2026 Board

Meeting*

Fox C-6 School District

Contact Information

Dave Kastrup

SHS Athletic Director

Fox School District CO

745 Jeffco Blvd

Arnold, MO 63010

Phone: (636)-282-1485 x

5421

kastrupd@foxc6.org

Terms

● All proposals must be mailed or hand delivered in a sealed, clearly marked envelope with company

name and proposal description and marked Seckman High School Stadium Lighting Installation.

Faxes are not acceptable.

● All proposals must be signed by an authorized representative of the company.

● The District reserves the right to reject all proposals.

● Fox C-6 School District is tax exempt.

● The District has the right to accept or deny any proposal considered to be incomplete during the

assessment of bidders.

● All questions must be sent according to “Questions Regarding the Request for Proposal.”

Deliver Sealed Proposals to:

Fox C-6 School District

Seckman Outdoor Sports Field Lighting

System

Fox School District

745 Jeffco Blvd

Arnold, MO 63010

Contact:

Dave Kastrup

Fox High School

(636) 282-1485 x5421

kastrupd@foxc6.org

I. Introduction

The Fox C-6 School District (“District”) is issuing this Request for Proposal for an outdoor sports

lighting system replacement (“RFP”) for the full range of lighting services that the District

requires from time to time composed of the categories set forth in Section III of this RFP (“Scope

of Service and Performance Requirements”). The District will evaluate submissions of all

providers responding to this RFP (individually, “Respondent”) under the evaluation criteria in this

RFP. This purchase is to be tax exempt and is to be paid after receipt net 90 days.

At the conclusion of this RFP, the District intends to select and contract with one or more

providers to assure that the District has a well equipped and functional outdoor lighting system.

II. Background of the District

The District is a diverse, public school district located in Jefferson County in Missouri. The

District covers approximately 75 square miles, serves approximately 11,000 students and employs

approximately 1,800 staff. The district has 18 school facilities, including 11 elementary schools, 4

middle schools, 2 high schools, and 1 specialty campus.

The governing body of the District is a seven-member Board of Education. The Administration of

the District is headed by the Superintendent of Schools.

III. Scope of Service and Performance Requirements

The Contractor shall provide all labor, materials, equipment, and supervision necessary to remove

existing stadium lighting fixtures and install a complete, high-efficiency replacement lighting system at

the Seckman High School Stadium. Work includes assessing the condition and structural integrity of all

existing light poles and reusing them whenever they are found to be safe, compatible, and

code-compliant. If any poles are determined unsuitable for reuse, the Contractor shall remove and

dispose of them and all related components, furnish and install new poles, and restore all disturbed areas

to a “made safe” condition, free of hazards, debris, or open excavations. The Contractor is responsible

for installing all lighting fixtures, wiring, mounting hardware, controls, grounding, and surge protection

in accordance with all applicable codes and high school athletic lighting standards. The completed

system must be fully operational, properly aimed, and provide required illumination levels with minimal

site disruption. Upon project completion, the Contractor shall test the entire system, provide required

documentation and training, and ensure the site is clean, restored, and ready for use.

The District’s preference is to reuse existing poles where they are verified to be structurally sound,

code-compliant, and compatible with the proposed lighting system. The Contractor shall be responsible

for all structural analysis and documentation. Any pole or poles deemed unsuitable shall be listed as an

alternate option for the project.

PART 1 – GENERAL

1.1 SUMMARY

A. Work covered by this section of the specifications shall conform to contract documents,

engineering plans as well as state and local codes.

B. The purpose of these specifications is to define the lighting system performance and design standards

for a turnkey LED lighting system. The manufacturer / contractor shall supply the lighting systems to

meet or exceed the standards set forth in these specifications.

C. This is a DESIGN/BUILD project requiring all engineering both structural and electrical to be

provided by the bidder. No additional costs will be approved by the school. The school reserves the

right to accept or reject any bid.

D. The lighting systems will be for the Football/Soccer stadium including the Track.

E. The primary goals of this lighting project are:

1. Guaranteed Light Levels: Selection of appropriate light levels impact the safety of the players

and the enjoyment of spectators. Therefore, light levels are guaranteed to not drop below

specified target values for a period of 10 years.

2. Environmental Light Control: Minimize spill light to adjoining properties and glare to the

players, spectators and neighbors.

3. Life-cycle Cost: To reduce operating costs, the preferred lighting system shall be energy efficient

and cost effective to operate. Accordingly, efficacy should be a minimum of 135 lumens/watt

and no more than 48 kW of power shall be used for the entire site (football, soccer, & track)

4. Control and Monitoring: To reduce system and labor costs and allow for optimal operational

flexibility of the lighting system, the customer requires a wireless control system. The

system shall be capable of instant on/off control to reduce energy consumption. The system

must permit multiple users with varying levels of access, and scheduling in advance based

on both time and sunset/sundown.

F. The Contractor shall obtain and pay for all required permits, inspections, and approvals, including but

not limited to electrical permits, structural permits, and utility coordination. All work shall comply

with local, state, and federal codes and Authority Having Jurisdiction (AHJ) requirements.

1.2 LIGHTING PERFORMANCE

A. Illumination Levels and Design Factors: Playing surfaces shall be lit to an average target illumination

level and uniformity as specified in the chart below. Lighting calculations shall be developed, and

field measurements taken on the grid spacing with the minimum number of grid points specified

herein. A maximum 0.95 light loss factor shall be applied and submitted for the basis of design.

B. Average illumination level shall be measured in accordance with the latest IESNA Sports and

Recreational Area Lighting requirements.

C. Illumination levels shall not drop below desired target values in accordance with latest IESNA Sports

and Recreational Area Lighting - Maintained Average Illumination standards and shall be

guaranteed for the full warranty period as specified herein.

Area of Lighting

Average

Target

Illuminatio

Levels

Maximum to

Minimum

Uniformity

Ratio

Grid

Spacing

Football

50fc

2:1

30’ x 30’

Soccer

50fc

2:1

30’ x 30’

Track

20fc

8:1

30’ x 30’

D. Color Temperature: The lighting systems shall have a color temperature of 5700K and a CRI of ≥70.

E. Luminaires must be listed on the QPL of Design Lights Consortium® as “DLC Premium” to ensure

quality and energy-efficiency standards are met for qualification in energy efficiency programs.

F. Mounting Heights and Locations: To ensure proper aiming angles for reduced glare and to provide

better playability, minimum mounting heights shall be as described below. Higher mounting heights

may be required based on a photometric report to ensure the top of the field angle is a minimum of

20 degrees below horizontal. Poles shall be tall enough such that the BOTTOM row of light

fixtures on each pole is a minimum of 70’ above grade (mounting height). Therefore, the entire

pole will be nominally 75’ tall or more.

1.3 ENVIRONMENTAL LIGHT CONTROL

A. Light Control for Luminaires: All luminaires shall utilize optics designed to minimize glare and spill

light while maintaining quality light above the poles for aerial play. This project will require both

special lensing and visors to achieve proper light control.

B. Spill Control: To minimize impact on adjacent properties, maximum horizontal spill shall be no more

than 1.0 fc 150’ from the edge of the field (Spill Line).

C. Light levels shall be taken at 30-foot intervals along the Spill Line; and illumination level shall be

measured in accordance with IESNA LM-5-04 after 1 hour of warm up. These spill readings must

be submitted to the Owner’s Representative.

D. Photometric Report: A photometric report that shows aiming points of each luminaire shall be

provided to demonstrate the capability of achieving the specified performance.

PART 2 – SPORTS LIGHTING SYSTEM DESIGN AND CONSTRUCTION

2.1 ACCEPTABLE MANUFACTURERS

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Seckman High School Stadium Lights Request for Proposal

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See also