REQUEST FOR PROPOSAL
City of Fernley
Facilities Master Plan
The City of Fernley (City) is requesting proposals from professional consulting firms for a Facilities Master Plan. The objective of the plan is to develop working documents for planning, programming, and financing improvements to the community’s public facilities. Essential to this goal is a plan that accurately reflects current facility needs and demands, identifies future needs, and recommends specific improvements to meet those needs for a 20-year planning horizon.
Information packets regarding the content of the RFP will be available at the City of Fernley, Public Works Department, 595 Silver Lace Blvd, Fernley, Nevada or at
www.cityoffernley.org
under Bid Postings under the tab Request for Proposals or to receive the information packet emailed to you, please call (775) 784-9910. The deadline for submitting to the RFP is 4:00 p.m. Local Time, October 31, 2025.
The proposal should include, at a minimum, the following components:
1) Cover Letter.
2) Executive Summary: The executive summary should address the highlights of the proposal, along with any special expertise and strengths of the firm or consultant team needed to successfully accomplish the objectives of the RFP and shall be limited to no more than two pages.
3) Consultant Team: Provide one-page resumes for all members of the consultant team, noting the key personnel for the successful completion of the facilities master plan. It is expected that the team members listed in the proposal will be the personnel who will actually perform the work plan for the project.
4) Related Experience: Provide a brief narrative that summarizes each team member’s experience with facilities master plans in municipal market areas.
5) Work Product Samples: Provide a minimum of two developed facilities master plans with references that include current contact information. Please include the type of jurisdiction (i.e., City or County), its population, the staff involved, and the role each team member played.
6) Detailed Approach: The methodology described in the response to the RFP will be used to determine which consultant has the most effective approach, the following must be included in all proposals to be considered responsive to the RFP:
a. A general statement on the project understanding and proposed methodology that will be used to complete the scope of work.
b. Summary of the method intended to be used to select areas in need of improvement.
c. Sources of data and type of data to be used.
d. Comprehensive work plan/project schedule, including tasks, timelines, milestones, meetings, and key dates. Delivery of services should be organized into phases, with targeted completion dates.
e. Approach for effective communication with entities involved, along with an outline of how they will be engaged.
f. Types of candidates who will likely need to be interviewed, along with the total number of interviews necessary to complete the project.
g. Identification of major challenges to the successful completion of the scope of work, along with how those challenges will be approached and resolved.
7) Service Timeframes: Anticipated number of staff hours and other resources required to complete each task.
8) Project Cost: Provide detailed costs for the services to be performed by the consultant based on the scope of work.
9) Conflict of Interest Statement: Submit a statement describing any potential conflict of interest or appearance of impropriety, relating to other clients of the firm, officers, directors, and employees of the City or other groups involved in the project, which could be created by providing services to the City.
10) Indemnification: Acknowledge that the selected consultant shall agree to indemnify and hold the City harmless from claims, demands, suits, causes of action and judgements arising from the consultant’s performance including claims or professional malpractice or negligence.
Submission of Proposals
Submit one (1) unbound original and one (1) digital storage device, with files saved in PDF format. The original paper document and digital storage device shall be postmarked no later than Friday, October 31, 2025. Both versions are required. Faxes and late responses will not be accepted.
Please send hard copies to:
Barry Williams, Public Works Director
City of Fernley
595 Silver Lace Blvd.
Fernley, NV 89408
For questions regarding this request for proposal, please contact:
Barry Williams, Public Works Director
Phone: (775)784-9929
E-mail:
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