Request for Proposal - 2nd Street Washington to Monroe - Design & ROW Acquisition (Closes 10-15-2026)

OGDEN CITY CORPORATION
REQUEST FOR PROPOSAL
2nd St Washington to Monroe Design and ROW Acquisition
Prepared by Blake Wilcox
Ogden City Engineering Division
9/23/2026

OGDEN CITY CORPORATION
REQUEST FOR PROPOSAL
2nd St Washington to Monroe Design and ROW Acquisition
ADVERTISEMENT
Ogden City is requesting sealed proposals from qualified Professional Engineering firms to
provide roadway design, engineering, and related services for improvements along 2nd Street
from Washington Boulevard to Monroe Boulevard. The project is anticipated to include roadway
reconstruction and related improvements, storm drain design, utility coordination, and other
utility improvements or relocations as necessary. The project will also include right-of-way
evaluation and acquisition services, including preparation of necessary exhibits, legal
descriptions, easement documents, and coordination with affected property owners.
Proposal packets are available and may be obtained by downloading from the Ogden City
website at https://www.ogdencity.gov/264/Purchasing
Proposers are responsible for securing any and all addenda issued.
A mandatory pre-proposal meeting at the Ogden City Municipal Building will occur on
10/06/2026 at 10:30am. The meeting will be held at 2549 Washington Blvd Ogden UT in the
7th floor conference room. All firms intending to submit a proposal are REQUIRED to attend
the meeting to obtain relevant information.
All firms intending to submit on this project must meet the following pre-qualifications.
Firms intending to submit must also bring the following information with them to the
mandatory pre-bid meeting. If they do not have the following items they must be emailed to
the contact at the end of the RFP by 5pm that same day.
1. Documentation that the consultant has an office within 100 miles of Ogden City
Municipal Building located at 2549 Washington Blvd Ogden UT.
2. Three (3) projects involving UDOT traffic signal design within the last 2 years.
Please include project name, date and owner contact information.
Firms intending to submit will receive an answer if pre-qualifications have been met by
10/08/2026 by 5pm.
Sealed responses to this RFP shall be submitted to the Purchasing Office, c/o the Municipal
Welcome Desk, 2549 Washington Blvd 2nd Floor, Ogden, UT, 84401 by 10/15/26, no later than
1 PM. LATE PROPOSALS WILL NOT BE ACCEPTED.
Ogden City reserves the right to accept or reject any proposal as it best serves its convenience
and/or is found to be in the best interest of the City.
Ad Published: September 26 & October 3 2026
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OGDEN CITY CORPORATION
REQUEST FOR PROPOSAL
2nd St Washington to Monroe Design and ROW Acquisition
I. INTRODUCTION
Ogden City is requesting sealed proposals from qualified Professional Engineering firms to
provide engineering, surveying, design, right-of-way, utility coordination, and related services
for roadway improvements along 2nd Street from Washington Boulevard to Monroe Boulevard.
The project will include roadway reconstruction, storm drain improvements, utility coordination
or relocation, accessibility improvements, and other related work. The project will also include
right-of-way acquisition, which will include property research, right-of-way plans and exhibits,
legal descriptions, easement documents, appraisal coordination, and assistance with property-
owner negotiations.
Ogden City will provide construction management, construction administration, and inspection
services. The selected firm may be asked to provide limited construction support, including
responses to requests for information, review of submittals, design clarifications, change-order
assistance, and record drawing review.
Project must be completed in a timely manner. Right-of-way acquisition, utility coordination,
permitting, bidding, and design must be completed in time for construction during the 2028
construction season. The selected firm must demonstrate the experience, staff, and availability
needed to meet the project schedule.
Ogden City may also assign public involvement services to the selected firm. Proposers should
include their approach and fees for public meetings, stakeholder coordination, property-owner
communication, public notices, presentation materials, and public comment documentation.
II. Project Goals
The project goals are to:
Improve roadway safety, condition, drainage, and accessibility.
Design storm drain improvements that address existing and future needs.
Identify and coordinate required utility relocations or improvements.
Complete necessary right-of-way acquisition.
Minimize impacts to residents, businesses, property owners, and traffic.
Develop complete biddable construction plans and documents.
Maintain the project schedule and available budget.
Complete the project for construction during for 2028 construction season.
Maintain clear communication with the City, property owners, 3rd party utilities,
stakeholders, and the public.
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III. Anticipated Services and Deliverables
The selected firm will provide the following services:
A. Project Management
Prepare a project schedule and work plan.
Coordinate with City staff, utilities, property owners, agencies, and
stakeholders.
Conduct project meetings and provide meeting documentation.
Track project scope, schedule, budget, decisions, and action items.
Provide regular progress updates.
B. Pre-Design Services
Review available records, mapping, surveys, utility information, and previous
studies.
Perform necessary topographic, boundary, roadway, drainage, and utility
surveys.
Prepare existing-condition plans.
Evaluate pavement, roadway, sidewalk, curb and gutter, drainage, and storm
drain conditions.
Identify project constraints and utility conflicts.
Evaluate pedestrian, bicycle, traffic, access, and ADA requirements.
Prepare design recommendation and alternatives.
Prepare preliminary and final cost estimates.
Identify required permits, environmental clearances, easements, and right-of-
way.
C. Right-of-Way Services
Identify required right-of-way, easements, and temporary construction
easements.
Review available title and property information.
Prepare right-of-way plans, exhibits, legal descriptions, and easement
documents.
Coordinate with affected property owners.
Assist with appraisals, negotiations, acquisition documents, and tracking.
Provide right-of-way status information before bidding or construction.
Oversee property title report and closing
D. Design Services
Prepare complete, signed, and sealed construction documents in accordance with
applicable regulations, Ogden City standards, and accepted engineering practices.
Services may include:
Roadway, grading, pavement, curb and gutter, sidewalk, driveway, and ADA
design.
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Storm drain and drainage design.
Utility coordination and relocation plans.
Traffic signage, striping, and construction phasing plans.
Landscape restoration design
Drainage calculations and supporting technical reports.
Construction plans, specifications, and special provisions.
Engineer's estimate of probable construction cost.
Bid-ready plans and specifications.
Construction contract using City provided template.
Responses to bidder questions and addenda, if requested.
E. Public Involvement
If authorized by Ogden City, public involvement services may include:
Prepare a public involvement and communication plan.
Coordinate with residents, businesses, property owners, neighborhood groups,
and stakeholders.
Prepare meeting materials, exhibits, notices, presentations, and frequently
asked questions.
Attend public meetings and stakeholder meetings.
Support property-owner meetings related to access, construction impacts, and
right-of-way.
Track public comments and prepare meeting summaries.
Coordination with City Marketing Division for needed community post and
website updates.
F. Required Deliverables
The selected firm should anticipate providing:
Project schedule, work plan deliverable timeframes.
Existing-condition survey and base mapping.
Technical memoranda and investigation reports.
Preliminary design alternatives and recommendations.
Right-of-way plans, exhibits, legal descriptions, and acquisition documents.
Utility coordination documentation.
Drainage calculations and storm drain design documentation.
Public involvement plan and outreach materials, if authorized.
Preliminary and final plan sets.
Technical specifications and special provisions.
Engineer's cost estimates.
Final signed and sealed bid-ready plans and specifications.
Construction Contract
Electronic CAD and PDF files.
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IV. CONTRACT AWARD
A. It is anticipated that this solicitation will result in the award of one (1) contract.
B. The RFP document and the Successful Proposer's response will be incorporated
into and become part of the final contract.
C. Contract Term - Unless otherwise specified in the Scope of Work, the initial
contract term shall be fifteen (15) months from the effective date of the agreement.
D. Pricing - Proposers shall guarantee pricing for the full contract term.
V. CONCEPTUAL PROJECT FOOTPRINT- Refer to Exhibit A
VI. MANDATORY MEETING & PRE-QUALIFICATIONS
A mandatory pre-proposal meeting will be held on 10/06/2026 at 10:30am. This meeting
will take place at 2549 Washington Blvd Ogden UT in the 7th floor conference room.
All firms intending to submit on this project must meet the following pre-
qualifications. Firms intending to submit must also bring the following information
with them to the mandatory pre-bid meeting. If they do not have the following items
they must be emailed to the contact at the end of the RFP by 5pm that same day.
1. Documentation that the consultant has an office within 100 miles of Ogden City
Municipal Building located at 2549 Washington Blvd Ogden UT.
2. Three (3) projects involving UDOT traffic signal design within the last 2 years.
Please include project name, date and owner contact information.
Firms intending to submit will receive an answer if pre-qualifications have been met by
10/08/2026 by 5pm.
Please allow at least one (1) hour for the preproposal meeting and site visit. All firms
intending to submit a proposal are REQUIRED to attend to obtain relevant information.
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VII. RESPONSE TO RFP
Ogden City is seeking proposals from providers capable of providing all the work
described in the above sections III, II, and Exhibit A of this RFP .
A. Submitted proposals shall be laid out and submitted in the following order.:
1. Cover Sheet -1 page max.
2. Introduction - Provide a brief summary and history of the firm. Include a list of
fields/services the company performs. (1 page maximum)
3. Company Experience - A description of the firm's experience and capability of
fulfilling this contract if awarded. Northern Utah experience is preferred but not
required. (3 page maximum)
a. Include at least five projects in the last 3 years that the firm has accomplished.
Include project name, owner and contact information for reference.
b. Investigations, arbitrations, litigations, or claims, which are pending, settled or
otherwise, disposed of within the last three years;
c. Include the firms knowledge with Ogden City and its personnel
d. Include information on location and accessibility of offices
4. Authorized Representative - Provide the following. (2 page maximum)
a. Include the name and contact information of the person designated as authorized
to contractually bind the offer.
b. Team Information - Provide the names of firms staff and any outside consultants
and/or subcontractors to be utilized, including contact information and a brief
description of their role(s) on the project.
i. Include degree and depth of professional qualifications
ii. Include project experience
5. Proposed detailed schedule for completing scope of work for construction to begin in
2028. Submit this on 11" x 17" sheet of paper. (1 page maximum)
6. Cost Proposal - A detailed breakdown of each activity and costs with timeframes to
complete the project. (2 page maximum)
a. The costs should be broken down based on the previously described project
anticipated services.
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b. Provide a Fee schedule
7. Evidence of Insurability - COI, Refer to Ogden City's insurance requirements (as
applicable). (2 page maximum)
B. Proposals are to be no longer than 12 PAGES. Double-sided pages count as two pages
C. For City record-keeping purposes, please do not use spiral or wire binding methods.
The following methods will be accepted:
a. Submitted as loose leaf with binder clip
b. Submitted in a regular 3-ring binder
D. Proposals submitted to Ogden City are considered public records, unless protected
within Utah Code 63G-2-1.
VIII. EVALUATION OF PROPOSALS
Proposals will be evaluated in accordance with the criteria listed below:
1. Introduction Pass or Fail
2. Company Experience and Resources 15 Possible Points
3. Authorized Representative Pass or Fail
4. Team Information 15 Possible Points
5. Proposed Schedule 40 Possible Points
6. Cost / fee proposal 30 Possible Points
7. Evidence of Insurance Pass or Fail
A total of 100 possible points may be awarded to one proposal.
The selection committee will be composed of City employees.
Note that proposals that are received after the deadline or not conforming to the RFP
requirements may be deemed non-responsive and eliminated. Each Proposer bears sole
responsibility for the items included or not included in the response submitted by that
Proposer.
All proposals in response to this RFP will be evaluated in a manner consistent with the
Ogden City policies and procedures. Ogden City reserves the right to disqualify any
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proposal that includes significant deviations or exceptions to the terms, conditions and/or
specifications in this RFP. Ogden City reserves the right to disqualify a proposal due to
any late response, no response or missed deadline.
In the initial phase of the evaluation process, the selection committee will review all
responsive proposals in a cursory manner to eliminate from further consideration proposals
which in the judgment of the evaluation committee fail to offer sufficient and substantive
provisions to warrant further consideration. At the conclusion of this initial phase, finalist
proposals will be selected for detailed review and evaluation.
Ogden City may require an in-person presentation by a Proposer to supplement their
written proposal.
Being selected and entering into an agreement does not guarantee the Proposer will be
extended any specific amount of work.
IX. SUBMISSION OF PROPOSALS
A. Deadline: Sealed proposals are due by 10/15/26, No later than 1 PM.
B. Submittal and Format
a. Copies: Submit six (6) complete, bound copies of your proposal in one sealed
envelope.
b. Envelope Labeling: Clearly indicate the firm's name and project / contract title on
the exterior of the envelope.
c. If using a courier, ensure that the outer packaging is labeled as above to properly
identify your submittal.
Submit to:
Ogden City Corporation
ATTN: Purchasing Office
c/o Municipal Building Welcome Desk
2nd St Washington to Monroe Design and ROW Acquisition
2549 Washington Blvd., 2nd Floor
Ogden, UT 84401
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LATE PROPOSALS WILL NOT BE ACCEPTED.
C. Delivery and Important Information
a. If the sealed proposal is submitted by mail or other delivery service, it must be
received prior to the submission deadline.
b. The sealed proposal may also be hand-carried to the Municipal Building
Welcome Desk at the 2nd Floor of the same address.
c. No facsimile or email transmittals will be accepted.
d. It is the sole responsibility of those responding to this RFP to ensure that their
submittal is made to the correct location and in compliance with the stated date
and time.
e. City offices are closed on the weekends and observed holidays.
X. INSURANCE REQUIREMENTS
The successful Proposer shall procure and maintain for the duration of the contract the
required insurance against claims for injuries to persons or damages to property, which may
arise from or in connection with the performance of this agreement. The Consultant shall
pay the cost of such insurance.
A. The amount of insurance shall not be less than:
1. Commercial General Liability: Minimum of $3,000,000 commercial general
liability coverage with $1,000,000 for each occurrence. Policy to include
coverage for operations, contractual liability, personal injury liability,
products/completed operations liability, broad-form property damage (if
applicable) and independent Consultant's liability (if applicable) written on an
occurrence form.
2. Business Automobile Liability: $1,000,000 combined single limit per
occurrence for bodily injury and property damage for owned, non-owned and
hired autos.
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