RFQ - OUTFITTING OF FIFTY (50) VARIOUS VEHICLES WITH CODE 3 LIGHTING

COUNTY OF SAN DIEGO - REQUEST FOR QUOTATIONS (RFQ) 13389
DEPARTMENT GENERAL SERVICES
OUTFITTING OF FIFTY (50) VEHICLES WITH CODE 3 LIGHTING
1.2. Forms required to be submitted with Offerors response to this RFQ are included in this RFQ or posted on the County's
web site at: https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html.
1.2.1. The County may update posted forms from time to time. Unless otherwise specified, Offerors may submit the
version of a form in place as of the date of the posting of this RFQ or any later version thereof.
1.3. Offeror must submit a complete original quote in accordance with the format provided in this solicitation to the County of
San Diego, Department of Purchasing and Contracting, through electronic upload to BuyNet before the Date and Time
listed in Schedule.
1.3.1. If Offeror is unable to submit via BuyNet for any reason, Offeror may submit its quote via email to the Contracting
Officer listed in this document or provide the Purchasing and Contracting front desk with either (i) electronic files
on CD/DVD; or, (ii) a printed quote. Offeror must prominently mark such submissions with the RFQ number on
the outside of the packaging. Please use this method only if unable to submit through BuyNet.
2. QUESTIONS
2.1. Offerors shall direct requests for explanation regarding the RFQ or related documents to the Contracting Officer, in writing,
as a question ("Question"). Offerors may submit Questions by sending a message to the Contracting Officer through the
"Discussions" functionality in BuyNet.
2.2. The County may choose not to respond to Questions received after the date and time stated in the Schedule for Question
submission. Offeror is responsible for ensuring that Questions are received by the County.
3. QUOTE FORMAT
3.1. Submit electronic quotes as files in .pdf format, except where specified otherwise. For pages other than signature pages,
converted and searchable formats are preferred.
3.2. All quotes shall be signed with a handwritten signature by an authorized officer or employee of Offeror.
4. QUOTE ORGANIZATION
4.1. Your quote should be organized in accordance with the Submittal Items in this RFQ.
4.1.1. Offerors shall organize content to correspond to the applicable exhibit and question or item within each
exhibit.
4.1.2. Offerors shall separate each exhibit into one or more files, clearly named as to the exhibit and order.
4.1.3. Pages shall be consecutively numbered within each exhibit at the bottom or top margin of each page.
4.1.4. Cost/Price information:
4.1.4.1. Offerors must place all cost and pricing information within the Cost/Price exhibit. Price shall be
inclusive of all proposed compensation.
4.2. Confidential/Proprietary information:
4.2.1. The County is a public agency subject to the California Public Records Act, Government Code 7920.000, et
seq. Some or all of the documents submitted in response to this RFQ may be subject to disclosure, and the
County intends to publish any resulting contracts to its public website.
4.2.2. It is Offeror's responsibility to identify and separate into a "CONFIDENTIAL/PROPRIETARY" exhibit and to
provide a signed Nondisclosure Indemnification Agreement for:
4.2.2.1. All confidential information that Offeror represents, with legal basis, is exempt from disclosure
pursuant to the California Public Records Act, including PI (Personal Information), PII (Personally
Identifiable Information), or PHI (Protected Health Information);
4.2.2.2. Any proprietary or other information Offeror represents, with legal basis, is exempt from disclosure
under the California Public Records Act and wishes to protect from disclosure.
4.2.3. The "CONFIDENTIAL/PROPRIETARY" exhibit must be clearly labeled with all pages marked as
"CONFIDENTIAL/PROPRIETARY."
4.2.4. Offeror should reference material in the "CONFIDENTIAL/PROPRIETARY" exhibit where it is needed to
respond to a Submittal Item through citation to the "CONFIDENTIAL/PROPRIETARY" exhibit (for example
"See response 1 contained within the 'CONFIDENTIAL/PROPRIETARY' exhibit for staff Social Security
numbers").
4.2.5. If the County determines that a submission improperly designates information as confidential or proprietary, the
County may, at its sole discretion: (i) deem the information releasable; (ii) declare the submission non-
conforming/non-responsive; (iii) remove such information, or (iv) take any other appropriate action. (Note:
Pricing and Terms and Conditions are generally not confidential under the California Public Records Act).
5. QUOTE EVALUATION
5.1. Evaluations may consider factors such as technical merit, experience, capacity, history of Offeror compliance, availability,
price, and more to determine the quote(s) that provide the best value to the County.

COUNTY OF SAN DIEGO - REQUEST FOR QUOTATIONS (RFQ) 13389
DEPARTMENT GENERAL SERVICES
OUTFITTING OF FIFTY (50) VEHICLES WITH CODE 3 LIGHTING
5.2. During evaluation, the County may appropriately consider the sustainability and social, human health, environmental, and
economic impact of Offeror's proposed products and/or approach to providing goods and/or services, in accordance with
Board Policy B-67. Therefore, Offerors are encouraged to include relevant information in their quotes, to the degree related
to the goods or services sought.
5.3. During evaluation, the County may appropriately evaluate the cultural competency of Offeror and Offeror's proposed
approach to providing goods and services. Therefore, Offerors are encouraged to include relevant information in their
quotes, to the degree related to the goods or services sought.
5.4. When evaluating an Offeror's cost or pricing, the County may also consider the effect of the quote on the overall total cost
to the County.
6. COUNTY COMMITMENT
6.1. This RFQ does not commit the County to award a contract, nor does it commit the County to pay any of Offeror's costs
incurred in the preparation or submission of the quote. Further, Offeror shall not incur any reimbursable cost in anticipation
of a contract award.
6.2. Neither Offeror nor any of its representatives shall have any claims whatsoever against the County or any of its respective
officials, agents, or employees arising out of or relating to this RFQ or these procedures (other than those arising under a
definitive contract with Offeror in accordance with the terms thereof).
6.3. The County reserves the right to separately procure the same or similar goods or services.
6.4. The County may withhold all information regarding this procurement until after negotiations are complete, including, but
not limited to: the number of quotes received; the identity of Offeror(s); the content of quotes; the County's evaluation
and results thereof. Information releasable after the conclusion of negotiations is subject to the disclosure requirements
and withholding exemptions of the California Public Records Act.
6.5. Pursuant to County Charter 703.10 and 916, award of a contract resulting from this RFQ may be subject to the County's
requirement to determine that the services can be provided more economically and efficiently by an independent contractor
than by persons employed in the Classified Service.
6.6. In the event that an Offeror is involved in a merger, acquisition, or other change in control, the County reserves the right
to award a contract to a resulting entity.
7. DILIGENCE AND DUTY TO INQUIRE
7.1. Should Offeror find discrepancies in or omissions from, or be in doubt as to the meaning of, the RFQ or related documents,
Offeror shall have a duty to submit a Question to the County.
7.2. Offerors are expected to perform reasonable due diligence with regard to this RFQ and the work required, including, but
not limited to, information that is publicly or otherwise reasonably available and, if applicable, information that can be
obtained during a site visit (including verification of measurements, conditions, and other attributes). Neither the selected
Offeror(s), nor any Offerors, shall be entitled to any price adjustment or other relief based upon information that was
discovered or should have been discovered through due diligence.
7.3. The County makes no representation or warranty, express or implied, as to the accuracy or completeness of any diligence
material or other information provided by the County or any of its agents, representatives, contractors, or consultants. Such
information may reflect good faith assumptions, estimates, or projections, which may or may not prove to be correct.
7.4. Offeror should not rely upon oral statements made or explanations given by the County, including any oral responses to
Questions or other inquiries. No prior, current, or post award communication(s) with any officer, agent, or employee of
the County shall affect or modify any terms or requirements of this RFQ, except as explicitly provided for in this RFQ.
8. OFFEROR COMMUNICATIONS
8.1. All communications from Offeror (including its employees, agents, and representatives) to the County or its officers and
employees (including consultants working on or assisting with this procurement), related to this RFQ or Offeror's quote,
must be directed in writing exclusively to the Contracting Officer, unless otherwise authorized in writing by the
Contracting Officer. Offerors shall not communicate with or attempt to contact any other County personnel about this
solicitation, except as otherwise allowed for in this RFQ or by law. Any improper contact may, at the County's sole
discretion, cause Offeror to be removed from consideration for contract award.
8.2. If Offeror issues any public announcement or otherwise engages in communication that, in the County's sole
determination, compromises the integrity of this RFQ process or attempts to restrain competition, Offeror may be removed
from consideration for award.
8.3. Audio and/or video recording of presentations, discussions, negotiations, , or other communications with the County
regarding this RFQ are prohibited, unless specifically authorized in writing by the Contracting Officer.
9. SOLICITING EMPLOYEES
9.1. Until contract award, Offerors shall not, directly or indirectly, solicit any employee of the County to leave the County's
employ in order to accept employment with Offeror, its affiliates, actual or prospective contractors, or any person acting

COUNTY OF SAN DIEGO - REQUEST FOR QUOTATIONS (RFQ) 13389
DEPARTMENT GENERAL SERVICES
OUTFITTING OF FIFTY (50) VEHICLES WITH CODE 3 LIGHTING
in concert with Offeror without prior written approval of the County's Contracting Officer. This paragraph does not prevent
the employment by Offeror of a County employee who has initiated contact with Offeror.
10. PROHIBITED CONTRACTS AND SUBCONTRACTS
10.1. In accordance with Section 67 of the San Diego County Administrative Code, the County shall not contract with, and shall
reject any quote submitted by, the person or entities specified below, unless the Board of Supervisors finds that special
circumstances exist which justify the approval of such contract:
10.1.1. Persons employed by the County or of public agencies for which the Board of Supervisors is the governing
body;
10.1.2. Profit-making firms or businesses in which employees described in subsection 11.1.1 serve as officers,
principals, partners, or major shareholders;
10.1.3. Persons who, within the immediately preceding twelve (12) months, came within the provisions of subsection
11.1.1 and who (i) were employed in positions of substantial responsibility in the area of service to be
performed by the contract; or, (ii) participated in any way in developing the contract or its service
specifications; and
10.1.4. Profit-making firms or businesses in which the former employees described in subsection 11.1.3 serve as
officers, principals, partners, or major shareholders.
10.2. Per Board Policy A-79, a successful Offeror that is a non-profit corporation shall not subcontract any work under the
agreement with a related for-profit subcontractor where an interlocking directorate, management, or ownership relationship
exists, unless specifically authorized by the Board of Supervisors.
10.3. Offeror certifies that, if awarded a contract under this RFQ, such contract will be in compliance with Sections 11.1 and
11.2 above. Offeror shall promptly notify the County of any change in circumstance affecting these provisions.
11. CALIFORNIA REVENUE & TAXATION CODE 18662
11.1. In compliance with California Revenue and Taxation Code 18662, if Offeror is a non-resident of California (out-of-state
invoices) that receives California source income and has not completed Franchise Tax Board Form 590, there may be a
backup withholding on all payments. Fifteen (15) business days prior to the first payment from the County, new suppliers
or suppliers with expired forms or forms with incorrect information must submit new forms to the County (forms are
available from the Franchise Tax Board website listed below).
11.2. Under certain circumstances, Offerors may be eligible for reduced or waived nonresident withholding. If Offeror has
already received a waiver or a reduced withholding response from the State of California and the response remains valid,
Offeror should submit the response to the County in lieu of the forms. Failure to submit the required forms will result in
withholding of payments. Offerors should access the Franchise Tax Board websites, listed below, for tax forms and
relevant information regarding non-resident withholding, including waivers or reductions. The County will not give
Offerors any tax advice. It is recommended that Offerors speak with their tax advisers and/or the State of California for
guidance.
Franchise Tax Board Websites:
https://www.ftb.ca.gov
https://www.ftb.ca.gov/forms/search/
11.3. If selected for award, Offeror must submit applicable forms to the Auditor & Controller via fax, at (858) 694-2060, or mail
originals to: County of San Diego, 5530 Overland Avenue, Suite 410, San Diego, CA 92123. The P.O. Number or Contract
Number (if available) and "California Revenue and Taxation Code 18662" must appear on fax cover sheet and/or the
outside of the mailing envelope.
12. W-9 FORM
12.1. If selected for award, Offeror must complete and submit a W-9 form if a current form is not on file with the County.

COUNTY OF SAN DIEGO - REQUEST FOR QUOTATIONS (RFQ) 13389
DEPARTMENT GENERAL SERVICES
OUTFITTING OF FIFTY (50) VEHICLES WITH CODE 3 LIGHTING
C. SUBMITTAL ITEMS
Offeror's response to these Submittal Items shall be no more than fifteen (15) pages, excluding the Required Forms.
1. EXHIBIT 1 - REQUIRED FORMS
1.1 Submit a completed and signed Offeror's Cover Page (PC600) form
* Required for all Offerors
* located at:
https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf
1.2 Submit a completed and signed Representations and Certifications form (PC601)
* Required for all Offerors
* located at:
https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf
1.3 Submit a completed and signed Small-Local Business Self-Certification Form (PC610)
* All Offerors are encouraged to complete this form to support County data collection.
* located at:
https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf
1.4 Submit a completed and signed Nondisclosure Indemnification Agreement (PC620) (if applicable).
* Required if submitting Confidential/Proprietary Information (see RFQ Instructions and Rules section 4.2)
* located at:
https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf
2. EXHIBIT 2 - PROGRAM/TECHNICAL EXHIBIT
[RESERVED]
3. EXHIBIT 3 - COST/PRICE EXHIBIT
3.1 Submit a completed Payment Schedule
4. EXHIBIT 4 - ACCEPTANCE OF TERMS AND CONDITIONS
4.1 Confirm acceptance "YES/NO" of the County of San Diego's Draft Agreement (including insurance requirements):
YES NO
4.1.1 If "NO," provide a detailed list of exceptions to the terms and conditions, the nature of its concern, and what terms
the Offeror is willing to accept.
Note: The Offeror will be deemed to have accepted any terms and conditions of the Contract to which it does
not take exception to. The County may, as part of its evaluation process, conclude that exceptions are so
numerous and/or material as to make Offeror's response to the solicitation unacceptable.
5. EXHIBIT 5 - CONFIDENTIAL PROPRIETARY
5.1 Include any Confidential/Proprietary Information in this exhibit, in accordance with RFQ Instructions and Rules section
4.2
D. REQUIRED FORMS
(RESERVED)

COUNTY OF SAN DIEGO - REQUEST FOR QUOTATIONS (RFQ) 13389
DEPARTMENT GENERAL SERVICES
OUTFITTING OF FIFTY (50) VEHICLES WITH CODE 3 LIGHTING
E. EXHIBIT A - STATEMENT OF WORK
1. GENERAL
1.1. Contractor shall provide, fabricate, and install: (New/Unused) equipment for various vehicles. Pricing
provided will be for the initial outfitting of fifty (50) vehicles. Type of vehicles include, but not limited to:
Nissan Maximas, Nissan Altimas, Nissan Pathfinders, Honda Odysseys, Honda Pilots, Honda Passports,
Honda Accords, Hyundai Sonata, Hyundai Tucson, Toyota Sienna, Toyota Camrys, Toyota 4Runners,
Toyota Rav4, Toyota Tacomas, Toyota Tundras, Chevrolet Silverados, Chevrolet Tahoes, Chevrolet
Traverses, Dodge Rams, Dodge Chargers, Chrysler Pacificas, Ford Mavericks, Ford Rangers, Ford
Explorers, Ford Expeditions, Ford Transit vans, Ford F-150, Ford F-150 Lightning, and Ford Super Duty
trucks.
2. INTRODUCTION
2.1 The County of San Diego has an immediate need to outfit a combination of fifty (50) vehicles including
sedans, trucks, SUVs, and minivans model year 2025-2028. The application of these vehicles is
emergency response under low profile law enforcement conditions.
3. OUTFITTING REQUIREMENTS
3.1 Code 3 Lighting
3.1.1 Handheld light/siren controller
3.1.1.1 SoundOff Signal handheld controller: #ETSA461HPP (or County approved equivalent),
QTY one (1) per vehicle. Exact mounting location and details shall be determined in
consultation with County staff prior to beginning installation.
3.1.1.2 QuickPort Surface Mount Housing, 1-Port - Black Leviton Manufacturing Co #41089-
1EP (or County approved equivalent), QTY one (1) per vehicle. Exact mounting
location and details shall be determined in consultation with County staff prior to
beginning installation.
3.1.1.3 Snap-Fit Cat5E Inline Coupler - Black Hubbell Premise Wiring #SFC5EBK (or County
approved equivalent), QTY one (1) per vehicle. Exact mounting location and details
shall be determined in consultation with County staff prior to beginning installation.
3.1.1.4 Illuminated Round Rocker Switch, Red - Waytek, Inc. #44235 (or County approved
equivalent), QTY one (1) per vehicle. Exact mounting location and details shall be
determined in consultation with County staff prior to beginning installation.
3.1.2 Speaker
3.1.2.1 100-Watt Speaker: SoundOff Signal #ETSS100J with universal bracket (or County
approved equivalent), QTY one (1) per vehicle.
3.1.2.2 Siren Speaker Mounting Bracket: for SoundOff Signal ETSS100N (or County approved
equivalent), QTY one (1) per vehicle.
3.1.3 Lightbar
3.1.3.1 Interior LED Lightbar: SoundOff Signal Interior LED Lightbar, 4-Module, Passenger
side mount only #ENFWB01F5Z-4 Mod (or County approved equivalent), QTY one (1)
per vehicle. Some units might need a 3 Module (2 Red and 1 Blue) interior LED
Lightbar . Part# ENFWB01ENY. 1 Blue and 2 Red(1Solid)
3.1.3.2 Note: LED to be installed flush to the upper windshield passenger side with mount.
Steady burning red LED. See section 7 for lighting configuration.

COUNTY OF SAN DIEGO - REQUEST FOR QUOTATIONS (RFQ) 13389
DEPARTMENT GENERAL SERVICES
OUTFITTING OF FIFTY (50) VEHICLES WITH CODE 3 LIGHTING
3.1.4 Grill LED's
3.1.4.1 Grill mounted 3-inch red LED strobe in driver/street side - Soundoff Signal
EMPS2STS3R -Mpower 4" Red (or County approved equivalent), QTY one (1) per
vehicle Exact mounting location and details shall be determined in consultation with
County staff prior to beginning installation on the vehicle.
3.1.4.2 Grill mounted 3-inch blue LED strobe on passenger/curb side- Soundoff Signal
EMPS2STS3B-Mpower 4" Blue (or County approved equivalent), QTY one (1) per
vehicle Exact mounting location and details shall be determined in consultation with
County staff prior to beginning installation on the vehicle.
3.1.5 Rear Window LED's
3.1.5.1 Rear window mounted 3-inch red LED strobe on driver/street side - Soundoff Signal
EMPS2STS3R -Mpower 4" Red, PMP2BKDGAJ-Mounting Bracket for Mpower-1
each per light, PMP2WSSSSB-Rear Window Shroud-1 Each per light (or County
approved equivalent), QTY one (1) per vehicle Exact mounting location and details
shall be determined in consultation with County staff prior to beginning installation on
the vehicle.
3.1.5.2 Rear window mounted 3-inch blue LED strobe in passenger/curb side - Soundoff Signal
EMPS2STS3B -Mpower 4" Blue, PMP2BKDGAJ-Mounting Bracket for Mpower-1
each per light, PMP2WSSSSB-Rear Window Shroud-1 Each per light, (or County
approved equivalent), QTY one (1) per vehicle Exact mounting location and details
shall be determined in consultation with County staff prior to beginning installation on
the vehicle.
3.2 Wiring
3.2.1 Wiring for the lights shall be neatly routed beneath trim panels from the rear to the front of the
vehicle.
3.2.2 Wiring from the rear of the body shall be routed through the conduit used by the factory to route
other wiring.
3.2.3 Exact mounting location and details shall be determined in consultation with County staff prior to
beginning installation on the first vehicle.
4. TRANSPORTATION
4.1 All transportation of County vehicles and equipment, and of new vehicles and equipment that the offeror
is selling or has sold to the County, for purposes of testing, fabrication/construction, repair of deficiencies,
or warranty repair, shall be done by a means which does not incur driving miles on the equipment when
the transportation requires moving the vehicle to or from locations outside San Diego County. Awarded
vendor will be responsible for the transportation of vehicles from and to the County of San Diego
premises.
5. SUBSTITUTED PARTS
5.1 The hardware manufacturer and part numbers specified herein shall not be substituted without prior
approval from the County of San Diego. Where a brand name has been specified, if Bidder believes an "or
equal" is equivalent to the brand name shown, Bidder may substitute the "or equal" provided the "or
equal" is specified by name & model number and provides the dimension & or capacities. Submitted
equivalencies will be evaluated based on their comparison to the specified brand name and part number
indicated, regarding the following: Design, Function, Performance, Quality, Availability, Warranty, and
Installation Requirements. Bidders requesting use of "County approved equivalent" products should
submit specifications to County of San Diego representative no less than 2 business days prior to close of
quotation period for approval.

COUNTY OF SAN DIEGO - REQUEST FOR QUOTATIONS (RFQ) 13389
DEPARTMENT GENERAL SERVICES
OUTFITTING OF FIFTY (50) VEHICLES WITH CODE 3 LIGHTING
6. OTHER REQUIREMENTS
6.1 All finished systems and components provided shall carry full manufacturer's warranties. The successful
bidder and/or the subcontractors used in the construction of the completed vehicles must be authorized by
the component and system manufacturers to install and provide warranty service for all items provided.
Those components fabricated by the successful bidder and/or subcontractors shall carry a minimum 12
month/1,000 operating hour warranty on parts and labor.
6.2 Contractor should provide a detailed pickup and drop-off date for vehicles that includes the specific
vehicle that will be picked up and dropped off on a daily/weekly basis.
6.3 Contractor shall consider the urgent needs of the County of San Diego with prioritization of these
vehicles.
6.4 Timeline shall be submitted with the original bid and any delays in the timeline will be conveyed to the
Fleet Services Technician that is assigned to the purchase order.
6.5 Contractor to provide pickup and delivery on initial installs and all warranty concerns
6.6 Contractor to be a manufacture authorized dealer and installer of the requested components.
7. NOTICE TO CONTRACTORS
7.1 In accordance with governing laws, regulations, County policies, and contract terms, all personnel must
observe the following directives without exception:
7.1.1 Security of County property: Contractors are responsible for securing all County-owned
property, tools, and facilities entrusted to them or accessed during their performance of work.
7.1.2 No personal use of vehicles: County vehicles must be used solely for authorized, official
contract duties. Personal use, including joy riding, unauthorized detours, or transporting
unauthorized passengers, is prohibited.
7.1.3 No personal gain or misuse of information: Contractors must not use County vehicles,
equipment, or resources for personal gain. The unauthorized or improper use of confidential
County information is strictly forbidden.
7.1.4 Unauthorized media and videos: Taking or publishing videos or photographs that include
confidential or legally protected information, including but not limited to the interior of County
detention facilities or nonpublic, confidential areas within County facilities, is strictly prohibited
without prior written authorization.
7.1.5 Unauthorized third-party vendors: Contractors are prohibited from hiring third-party vendors
to perform service, maintenance, or repairs of any kind on County vehicles or equipment unless
expressly approved in writing by the County.
For questions regarding these specifications or delivery and invoicing, etc. please contact:
Andrew Deeb
County of San Diego
Department of General Services
5560 Overland Ave., Suite 410
San Diego, CA 92123
(619) 239 9302

8. VEHICLE CODE 3 LIGHTING CONFIGURATIONS
8.1 Code 3 Lighting Configuration

COUNTY OF SAN DIEGO - REQUEST FOR QUOTATIONS (RFQ) 13389
DEPARTMENT GENERAL SERVICES
OUTFITTING OF FIFTY (50) VEHICLES WITH CODE 3 LIGHTING
8.2 Code 3 Lighting Handheld Operation