Library Binding

Location:	Federal
Posted:	May 22, 2026
Due:	Jun 8, 2026
Agency:	U.S. Government Publishing Office
Type of Government:	State & Local
Category:	76 - Books, Maps, and Other Publications
Publication URL:	To access bid details, please log in.

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Program 188-S

Specifications by DLL

Page 1 of 18

U.S. GOVERNMENT PUBLISHING OFFICE

Washington DC

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Library Binding

as requisitioned from the U.S. Government Publishing Office (GPO) by the

Senate Library

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning September 1, 2026 and ending

August 31, 2027 plus up to four (4) optional 12-month extension period(s) that may be added in accordance with

the "OPTION TO EXTEND THE TERM OF THE CONTRACT" clause in Section 1 of this contract.

BID OPENING: Bids shall be opened virtually at 11:00 a.m., Eastern Time (ET), on June 8, 2026, at the U.S.

Government Publishing Office. All parties interested in attending the bid opening shall email bids@gpo.gov

one (1) hour prior to the bid opening date and time to request a Microsoft Teams live stream link. This must be a

separate email from the bid submission. The link will be emailed prior to the bid opening.

BID SUBMISSION: Bidders must email bids to bids@gpo.gov for this solicitation. No other method of bid

submission will be accepted at this time. The program number and bid opening date must be specified in the subject

line of the emailed bid submission. Bids received after the bid opening date and time specified above will not be

considered for award.

BIDDERS, PLEASE NOTE: These specifications have been revised; therefore, all bidders are cautioned to

familiarize themselves with all provisions of these specifications before bidding.

Abstracts of contract prices are available at: https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing.

For information of a technical nature, call David Love at (202) 512-0104 or email dlove@gpo.gov.

Library Binding

188-S (8/27)

SECTION 1. - GENERAL TERMS AND CONDITIONS

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GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2,

effective December 1, 1987 (Rev. 1-18)), the ANSI/NISO/LBI Standard for Library Binding (ANSI/NISO Z39.78-

2000); and the Guide to the Library Binding Institute Standard for Library Binding (Chicago, American Library

Association, 1990). Any amendments or revisions to the ANSI/NISO/LBI Standard or the Guide shall not be

applied without the written consent of the Government.

GPO Contract Terms (GPO Publication 310.2) –

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contractterms2018.pdf.

ANSI/NISO/LBI Standard for Library Binding

https://www.niso.org/publications/z3978-2000-r2018

SUBCONTRACTING: The predominant production function is Library Binding. Subcontracting will not be

permitted.

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the

term of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the

contract expires. If the Government exercises this option, the extended contract shall be considered to include this

clause, except, the total duration of the contract may not exceed five (5) years as a result of, and including, any

extension(s) added under this clause. Further extension may be negotiated under the “EXTENSION OF

CONTRACT TERM” clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing

adjustment(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the

contractor.

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding

performance period(s). For each performance period after the first, a percentage figure will be calculated as

described below and that figure will be the economic price adjustment for that entire next period. Pricing

adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper

prices are subject to adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first

period will extend from September 1, 2026 through August 31, 2027, and the second and any succeeding period(s)

will extend for 12 months from the end of the last preceding period, except that the length of the final period may

vary. The first day of the second and any succeeding period(s) will be the effective date of the economic price

adjustment for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed

Report by the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between Index averages as specified in this

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This

average is then compared to the average of the monthly Indexes for the 12-month interval ending

May 31, 2026, called the base index. The percentage change (plus or minus) of the variable index from the base

index will be the economic price adjustment for the period being considered for adjustment.

Library Binding

188-S (8/27)

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The Government will notify the contractor by contract modification specifying the percentage increase or decrease

to be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

If the Government exercises an option, the extended contract shall be considered to include this economic price

adjustment clause.

NOTE: Economic price adjustments are not cumulative and are to be applied to original bid prices only.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor,

the Government reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's facility

and/or to require other evidence of technical, production, managerial, financial, and similar abilities to perform,

prior to the award of a contract. Attending the pre-award survey will be representatives from the GPO and NMFS.

As part of the financial determination, the contractor in line for award may be required to provide one or more of

the following financial documents:

1) Most recent profit and loss statement

2) Most recent balance sheet

3) Statement of cash flows

4) Current official bank statement

5) Current lines of credit (with amounts available)

6) Letter of commitment from paper supplier(s)

7) Letter of commitment from any subcontractor

The documents will be reviewed to validate that adequate financial resources are available to perform the contract

requirements. Documents submitted will be kept confidential and used only for the determination of responsibility

by the Government. Failure to provide the requested information in the time specified by the Government may

result in the Contracting Officer not having adequate information to reach an affirmative determination of

responsibility.

WORKMANSHIP: Material and quality of workmanship will be in accordance with the ANSI/NISO/LBI

Standard for Library Binding, hereafter referred to as ANSI/NISO Z39.78-2000, unless otherwise specified in this

contract.

All operations required must be performed with care to ensure that the end product will be capable of withstanding

the rigors of normal library circulation or use, and provide maximum reader usability.

ERRORS AND CORRECTIONS: Contractor must carefully open-out, and critically inspect all volumes for

defects in binding, errors in lettering, etc., prior to delivery.

Any errors made by the contractor will be corrected (provided that corrections do not damage the textblock) prior

to the shipment’s return to the Government. Returned volumes with errors in lettering or defects in workmanship

that are noted by Senate Library staff may be returned to the contractor for corrections.

All bindery corrections must be made within 30 workdays and all costs occasioned thereby, including transportation,

must be borne by the contractor.

CONTRACTOR’S RESPONSIBILITY: The contractor must verify the number of volumes picked up and

delivered and will be responsible for the safekeeping of the Government materials submitted for binding under the

terms and conditions of this contract while in contractor’s plant, or during transit to or from contractor’s plant, and

will be responsible for replacing any items lost or damaged. The value of the volumes lost will be determined by

the Government, and will include processing costs.

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188-S (8/27)

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In the event that an irreplaceable item is damaged or destroyed, the Government reserves the right to secure, at the

contractor’s expense, an independent appraisal of the damage or loss sustained. The contractor will reimburse the

Government in full for repair of damage to the item or its fair market value.

PRE-AWARD TEST: The contractor being considered for award shall be required to demonstrate their ability to

rebind/recase the items required in accordance with these specifications by completing a pre-award test. The

Government reserves the right to waive the pre-award test if there is other evidence that, in the opinion of the

Contracting Officer, indicates that the contractor being considered for award has the capability to successfully

produce the items required.

For the pre-award test, the Government will furnish two (2) books to be rebound/recased as specified. The books

are representative of the items that are to be produced under these specifications. The prospective contractor shall

rebind/recase the books in the specified style. New endpapers and stamping with gold or black foil will be required.

The styles required for the pre-award test books will be in accordance with the styles specified herein.

The contractor must submit the pre-award test samples within 10 workdays of receipt of the Government furnished

pre-award test materials. Submit samples to: U.S. Government Publishing Office, Quality Control for Published

Products, 732 North Capitol Street NW, Washington, DC 20401, Mail Stop CSPS Room C-613.

Samples should be clearly marked as: “Pre-Award Samples for Program 188-S”

NOTE: When the package is shipped a tracking number for the delivery should be emailed to: QCPP@gpo.gov.

If the pre-award test samples are disapproved by the Government, the Government, at its option, may require the

contractor to submit revised test samples for evaluation. The contractor shall submit these revised samples within

five (5) workdays upon notification of the required changes.

In the event the revised test samples are disapproved by the Government, the contractor shall be deemed to have

failed to comply with the applicable requirements of these specifications for rebinding/recasing, and may be reason

for a determination of non-responsibility.

The Government may waive the pre-award test if there is other evidence that, in the opinion of the Contracting

Officer, indicates that the contractor being considered for award has the capability to successfully produce the

item(s) required.

No charges will be allowed for costs incurred in the performance of this pre-award test.

POST-AWARD CONFERENCE: In order to ensure that the contractor fully understands the total requirements

of the job as indicated in these specifications, Government representatives will conduct a conference with the

contractor’s representatives at the GPO, Washington, DC, immediately after award.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned

and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented

by an individual print order for each job placed with the contractor. The print order, when issued, will indicate the

quantity to be produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the

Government. Orders may be issued under the contract from September 1, 2026 through August 31, 2027 plus for

such additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order

shall be “issued”, for purposes of the contract, when it is either deposited in the U.S. Postal Service mail or otherwise

furnished to the contractor in conformance

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188-S (8/27)

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REQUIREMENTS: This is a requirements contract for the items and for the period specified herein.

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance

with the clause entitled “ORDERING”. The quantities of items specified herein are estimates only, and are not

purchased hereby.

Except as may be otherwise provided in this contract, if the Government's requirements for the items set forth herein

do not result in orders in the amounts or quantities described as “estimated”, it shall not constitute the basis for an

equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth

which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total

orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed by

the contractor within the time specified in the order, and the rights and obligations of the contractor and the

Government respecting those orders shall be governed by the terms of this contract to the same extent as if

completed during the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an

order providing for the accelerated shipment/delivery, the Government may procure this requirement from another

source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set

forth herein which are called for by print orders issued in accordance with the “ORDERING” clause of this contract.

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for any

failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following:

1. Illegibility of bid.

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are

advised not to exceed GPO’s stated limit.

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time.

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the

prevailing time (specified as the local time zone) and the exact time that the email is received by GPO’s

email server as the official time stamp for bid receipt at the specified location.

PAYMENT: Prior to submitting billing invoice to GPO for payment, the contractor shall submit an itemized

statement for billing to the ordering agency for examination and certification as to the correctness of the billing.

Unless otherwise specified, contractor to submit billing to Jim Ballou at jballou@gpo.gov

After agency verification, contractor must submit the signed, verified billing invoice to the U.S. Government

Publishing Office for payment.

Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO barcode

coversheet program application is the most efficient method of invoicing. Instruction for using this method can be

found at the following web address: http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.