Pest Control Services

Town of Merrimack
New Hampshire
6 Baboosic Lake Rd * Merrimack, NH 03054 * www.merrimacknh.gov
September 22, 2026
REQUEST FOR BID
PEST CONTROL SERVICE
Sealed bids will be received by the Town of Merrimack until 2:00 PM on Friday, October 16,
2026 to supply all labor, tools, transportation, materials, equipment and permits as necessary and
required to perform pest control services at multiple Town Buildings. The successful bidder must
have at least three (3) years' experience in the filed and be able to respond to emergencies within
a 2-hour period. This will be a three (3) year contract, 2027 to 2029 in accordance with the
following conditions.
Time and effort spent for bid preparation is the responsibility of the bidder. The act of submitting
a bid is considered to be full acknowledgement that the bidder has inspected the sites and is familiar
with the conditions. A mandatory walk through is scheduled for Friday, October 2, 2026 at
9:00 AM starting at the Town Hall, located at 6 Baboosic Lake Road, Merrimack, NH.
The Town reserves the right to remove one or more locations from the project, with remaining
locations serviced at the individual submitted bid price. The submitted bid prices shall remain firm
and in effect for a three-year period from January 1, 2027 to December 2029.
The bid shall be submitted on the Bid Form furnished herewith and shall exclude state and federal
taxes not applicable to municipalities. The bid price shall be quoted F.O.B. Town of Merrimack,
6 Baboosic Lake Rd, Merrimack, NH and shall include all labor and materials that are required for
a complete job.
The successful bidder will be required to provide an insurance certificate confirming the following
insurance coverage: worker's compensation insurance as required by the State of New Hampshire;
broad-form comprehensive general liability insurance in an amount no less than $1,000,000
combined single limit per occurrence; and motor vehicle insurance to include bodily injury,
property damage, uninsured motorist, and employer's non-ownership coverage in an amount no
less than $1,000,000 combined single limit per occurrence. The Town of Merrimack shall be
named as an additional insured on all policies.
The successful bidder must also agree in writing to indemnify the Town of Merrimack from any
and all liability, loss or damage, including but not limited to bodily injury, illness, death, or
property damage, which the Town becomes legally obligated to pay as a result of claims, demands,
costs, or judgment against the Town arising out of the contractor's actions or omissions relating to
this project.

TOWN OF MERRIMACK, NEW HAMPSHIRE
TOWN
_______________________________________________
FINANCE DEPARTMENT
6 Baboosic Lake Road Tel: 603-424-7075
Merrimack, NH 03054
The Town's evaluation of the bidder's experience and reputation will include discussions with
current users. Therefore, bidders shall identify on the List of References three customers for whom
comparable services have been completed within the last three years.
The Town reserves the right to reject any or all bids, to waive irregularities in the bids, and to
accept the bid which best serves the interest of the Town.
Pest Eradication WILL NOT be considered in the bid award; however, it should be bid accordingly
and responsibly should the Town desire to use the Vendor for those services on an as needed basis.
It is the bidder's responsibility to confirm the bid is received by the Finance Department by the
date and time specified.
Three copies of the proposal must be sealed and marked "Bid on Pest Control Services" and be
delivered to the Town of Merrimack Finance Department, 6 Baboosic Lake Rd, Merrimack, NH
03054 by the time specified above when they will be read aloud at 6 Baboosic Lake Road East
Wing of Town Hall - Lower Level Conference Room.
The Town of Merrimack's Purchasing Policy is available on the Town's website:
https://www.merrimacknh.gov/322/Bid-Opportunities; a copy may contact the Purchasing Agent.
For additional information, please contact Sandra Song, Purchasing Agent, at
ssong@merrimacknh.gov or (603) 424-7075.

TOWN OF MERRIMACK, NEW HAMPSHIRE
TOWN
_______________________________________________
FINANCE DEPARTMENT
6 Baboosic Lake Road Tel: 603-424-7075
Merrimack, NH 03054
SPECIFICATION
The Town of Merrimack NH is seeking a qualified vendor to supply all labor, tools, transportation,
materials, equipment and permits as necessary and required to perform pest control services at
multiple Town Buildings listed in Appendix A. This will be a three (3) year bid award from January
1, 2027 to December 31, 2029.
SCOPE OF SERVICES
Full pest management services are to be rendered by the vendor covering the actual performance
of insect, rodent, and small animal management work for interiors and exteriors of facilities in
accordance with the intent described within. The vendor shall provide licensed New Hampshire
pest control personnel to perform the following services. The vendor will be required to establish
and perform the following:
1. Problems and potential problems for each location;
2. Recommended integrated pest management preventive measures;
3. Recommended integrated pest management resolutions;
4. Rate and time of application;
5. Any indication of any other pertinent information relation to pest management; and
6. Vendor shall inspect each site location within the first month and will establish a schedule
consultation with the agency contact for providing the required services. The schedule shall
be adhered to throughout the life of the contract unless changed by agreement with the
agency.
Preventative Pest Management: Scheduled routine service for control of any infestation, both
prevention and control, to be carried out in all parts of the building complex including, but not
limited to, all alleyways, trailers, garages, kitchens, kitchenettes, janitor closets, restrooms, storage
areas, and building exteriors. This is the primary scope of this bid request to be billed monthly
with the exception for Solid Waste, which will be billed quarterly. The method thereof shall
conform to best practices of an Integrated Pest Management (IPM) Program which will deliver
effective pest control while at the same time reducing the volume and toxicity of pesticides used
and minimizing human environmental exposure to pesticides. The vendor will be tasked with
developing a mutually agreed IPM with the Town that will satisfy preventative applications and
measures. Full preventative pest management services are to be rendered by the vendor covering
the actual control of insect, rodent, and small animals that are borne by human activity for interiors
and exteriors of facilities and which constitute concern for the safety and health of those employees

TOWN OF MERRIMACK, NEW HAMPSHIRE
TOWN
_______________________________________________
FINANCE DEPARTMENT
6 Baboosic Lake Road Tel: 603-424-7075
Merrimack, NH 03054
who work and eat in those spaces. The vendor shall employ the least hazardous material, most
precise application technique, and minimum quantity of pesticide necessary to achieve control.
Pest Eradication: Full eradication of any pest that has become invasive and aggressive in the
deterioration of any building or property including adverse effects of functionality or working
conditions notwithstanding anything that may create an immediate health hazard and requires shut
down of a facility. This is a secondary scope and will be as needed or on-call including emergency
situations. The vendor shall not use any pesticide until after inspections or monitoring indicate the
presence of pests that exceed action thresholds and non-chemical control methods, or action have
not reduced the pest population to below the action threshold. The vendor shall provide a written
report explaining the identity of the target pest, the need for such treatment, the time and specific
place of treatment, the pesticide to be used, the method of application, what precautions should be
taken to ensure employees safety, and the steps taken to ensure the containment of the pesticide to
the site of application. The vendor may be requested to perform emergency service(s) that are
beyond routine service requests. The vendor shall respond to these exceptional circumstances and
complete the necessary work within two (2) business days after receipt of the request.
TREATMENT METHODS
All equipment and chemicals must be in strict compliance with the New Hampshire Pesticides
Controls statute, the Rules of New Hampshire Pesticide Control Boards, the Occupational Safety
and Health Administration (OSHA), and other regulatory agencies. The vendor shall submit to the
agency a Safety Data Sheet (SDS) prior to any product(s) being used at the agency. The vendor
shall provide current labels for all pesticides to be used as well as brand names of pesticide
application equipment, rodent bait boxes, pest monitoring devices, pest surveillance and detection
equipment, and any other pest control devices or equipment that may be used to provide services.
Traps should be placed in areas most likely to be frequented by pests, but should be strategically
located so as not to interfere with operations. When vacuuming of pests or pest control
material/residue, a High-Efficiency Particulate Air (HEPA) vacuum shall be used. The vendor
shall dispose of unused or waste pesticides in accordance with applicable State and Federal laws
and/or regulations. Prior to initiation of service, the vendor shall submit to the Town, an IPM Plan
for each building or site which will be approved by the DPW Admin. The vendor shall be on site
to initiate service within an agreed upon number of working days following notice of approval. If
the IPM Plan is incomplete or disapproved, the vendor shall have an agreed upon number of
working days to submit revisions.

TOWN OF MERRIMACK, NEW HAMPSHIRE
TOWN
_______________________________________________
FINANCE DEPARTMENT
6 Baboosic Lake Road Tel: 603-424-7075
Merrimack, NH 03054
Appendix A - Municipal Buildings List
No. Locations in Scope Address
1 Town Hall East Wing 6 Baboosic Lake Rd
2 Town Hall West Wing 6 Baboosic Lake Rd
3 John O' Leary Adult Community Center 4 Church St
4 Police Department 31 Baboosic Lake Rd
5 Merrimack Transfer Station 1 Fearon Rd

TOWN OF MERRIMACK, NEW HAMPSHIRE
TOWN
_______________________________________________
FINANCE DEPARTMENT
6 Baboosic Lake Road Tel: 603-424-7075
Merrimack, NH 03054
AS NEEDED
AS NEEDED Services Sheet. This IS NOT used for determining BID Award. If you do not
perform (N/A) and/or subcontract the service requested, please select accordingly. For definition,
CONTROL shall or could mean any of the following removal/relocation/eradication.
If Subcontract list company name.
Description Hourly Rate Subcontract N/A
BAT Control
Rodent Control - Less than one (1) pound
Rodent Control - greater than (1) pound
Destructive Wood Boring Insects Control
Stinging Insect Control
Per Linear
Description Subcontract N/A
Foot
Termite Control
Per Linear Foot Above includes Installation
Company__________________________________________________________________
Signature: _________________________________________________________________
Date: _____________________________________________________________________

TOWN OF MERRIMACK, NEW HAMPSHIRE
TOWN
_______________________________________________
FINANCE DEPARTMENT
6 Baboosic Lake Road Tel: 603-424-7075
Merrimack, NH 03054
Bid on Pest Control Service
Bid Form
Due by Friday, October 16, 2026 at 2:00 pm
Bidder Name: ___________________________________________________
Service Cost per Service
No. Locations in Scope Address
Frequency Frequency
1 Town Hall East Wing 6 Baboosic Lake Rd Monthly $__________________
2 Town Hall West Wing 6 Baboosic Lake Rd Monthly $__________________
John O' Leary Adult
3 4 Church St Monthly $__________________
Community Center
4 Police Department 31 Baboosic Lake Rd Monthly $__________________
Merrimack Transfer
5 1 Fearon Rd Quarterly $__________________
Station
TOTAL BID $__________________
This bid is provided in accordance with the Town's bid invitation dated September 22, 2026
except as indicated below:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Bidder:________________________________________________________________________
Street Address:_________________________________________________________________
City, State, Zip Code: ___________________________________________________________
Phone No:_______________________________ Fax No: ______________________________
Authorized Signature:____________________________________________________________
Printed Name: __________________________________________Date:___________________
E-Mail: _______________________________________________________________________

TOWN OF MERRIMACK, NEW HAMPSHIRE
TOWN
_______________________________________________
FINANCE DEPARTMENT
6 Baboosic Lake Road Tel: 603-424-7075
Merrimack, NH 03054
List of References
List three (3) awards with whom you have performed similar services during the past three (3)
years. The Town may contact the Bidder's reference at any time during evaluation.
Bidder: ________________________________________________________________
Reference No.1 Information:
Project: ________________________________________________________________
Company Name: _________________________________________________________
Contact Person Name: ______________________ Title: _________________________
Telephone No: ___________________ Email Address: __________________________
Reference No.2 Information:
Project: ________________________________________________________________
Company Name: _________________________________________________________
Contact Person Name: ______________________ Title: _________________________
Telephone No: ___________________ Email Address: __________________________
Reference No.3 Information:
Project: ________________________________________________________________
Company Name: _________________________________________________________
Contact Person Name: ______________________ Title: _________________________
Telephone No: ___________________ Email Address: __________________________