Public Safety Building Cleaning Services RFP

Location:	Michigan
Posted:	Mar 10, 2026
Due:	Mar 23, 2026
Agency:	Grosse Ile township
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Publication URL:	To access bid details, please log in.

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PUBLIC

SAFETY

BUILDING

CLEANING SERVICES RFP

Grosse Ile Township

Public Safety Building

24525 Meridian

Grosse Ile, MI 48138

Submissions due by: March 23, 2026 at 3:00 pm

Page 1 of 5

INTRODUCTION

The Township of Grosse Ile is requesting sealed proposals from qualified, insured cleaning service providers

to provide daily janitorial services, with periodic deep cleaning, for the Grosse Ile Public Safety Building, which

houses both the Grosse Ile Police Department and the Grosse Ile Fire Department.

This is a secure public safety facility. Portions of the building contain restricted and confidential areas.

Vendors must comply with all security requirements outlined herein.

SCOPE OF SERVICES

Services shall be performed seven (7) days per week, between the hours of 5:00 p.m. and 11:59 p.m.

A. Daily Cleaning Services (Minimum Requirements)

 Vacuuming of carpeted areas

 Sweeping and mopping of hard surface floors

 Trash removal and relining of receptacles

 Restroom cleaning and sanitation

 Cleaning and disinfecting high-touch surfaces

 Spot cleaning walls, doors, and glass as needed

 General dusting of surfaces

B. Periodic / Deep Cleaning Services

 Twice per year interior and exterior window cleaning

 Scheduled deep cleaning of floors and high-use areas

 Additional periodic deep cleaning as outlined in vendor proposal

Vendors must clearly describe all services included in their proposal.

SECURITY AND BACKGROUND REQUIREMENTS

Due to the sensitive nature of the facility:

 All personnel assigned to the building must submit fingerprints and pass a criminal background

check through the Criminal Justice Information System (CJIS).

o Screening costs will be covered by the Grosse Ile Police Department.

 Vendors must comply with all building security requirements.

 Certain areas of the building are restricted and access will be controlled.

Failure to meet or maintain these standards may result in termination of contract.

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INSURANCE AND LICENSING REQUIREMENTS

Vendors must:

 Provide proof of insurance (including general liability and workers’ compensation).

 Be licensed to operate in the State of Michigan.

 Provide proof of good standing, if applicable.

MIOSHA / OSHA COMPLIANCE

The vendor shall be familiar with and follow all applicable regulations of the Occupational Safety and Health

Administration (OSHA) and the Michigan Occupational Safety and Health Administration (MIOSHA) in the

execution of work and services.

The Township of Grosse Ile shall not be responsible for enforcement of OSHA or MIOSHA regulations.

Compliance is solely the responsibility of the vendor.

PROPOSAL REQUIREMENTS

The proposal shall include, at a minimum:

1. Full legal business name

2. Legal business status (LLC, Corporation, Partnership, Sole Proprietorship, etc.)

3. Tax Identification Number

4. Main business address and phone number

5. Primary contact person

6. Proof of insurance

7. Proof of Michigan licensure

8. Description of work to be performed

9. Total cost of services

10. Clear explanation of pricing structure, including:

 What pricing is based on

 Whether supplies are included or billed separately

 Duration pricing is guaranteed

 Any escalation provisions

11. Explanation of daily vs. periodic services

12. References (if available)

13. Acknowledgment of monthly invoice payment process

Page 3 of 5

PRICING AND PAYMENT

 Vendors must clearly itemize all pricing.

 Proposals must specify how long pricing will remain valid.

 Vendors shall indicate whether cleaning supplies and equipment are included or additional.

 Vendors understand payment will be made through the processing of invoices submitted on a

monthly basis.

The Township will not be responsible for any costs incurred by vendors in the preparation or submission of

proposals.

SUBMISSION REQUIREMENTS

 Three (3) copies of the proposal must be submitted.

 Proposals must be received no later than 3:00 p.m. EST on March 23, 2026.

 Proposals shall be addressed to:

Township Clerk

Township of Grosse Ile

9601 Groh Road

Grosse Ile, MI 48138

 Proposals must be sealed.

 The outside envelope must be clearly marked:

“Grosse Ile Public Safety Building – Cleaning Services”

Bids will be held in the Clerk’s Office at 9601 Groh Road, Grosse Ile, Michigan until the close of the current

budget or six (6) months, whichever is greater.

Late submissions will not be accepted.

QUESTIONS

All questions or requests for additional information must be submitted in writing via email to:

Wendy Robledo

Confidential Secretary

Grosse Ile Police Department

Email: wrobledo@grosseile.com

Responses will be furnished to the questioner within three (3) business days via return email transmission.

Page 4 of 5

RESERVATION OF RIGHTS

The Township of Grosse Ile reserves the right to:

 Award bids in the best interest of the Grosse Ile Police & Fire Departments.

 Waive any bid irregularities in the best interest of the Grosse Ile Police & Fire Departments.

 Reject any and all bids for any and all reasons.

 Accept any proposal deemed most advantageous to the Township.

CONTRACT TERM

The contract resulting from this RFP, shall be for an initial term of one (1) year, commencing on the date of

the execution by the Township of Grosse Ile (Grosse Ile Police and Fire Departments).

At the sole discretion of the Township of Grosse Ile, the contract may be renewed for up to three (3)

additional one-year terms, subject to:

 Continued operational needs

 Availability of budgeted funds

 Compliance with all security, insurance and licensing requirements

 Satisfactory performance by the Vendor

Renewal shall be exercised by written notice from the Township to the Vendor at least thirty (30) days prior to

the expiration of the then-current term.

Pricing for the initial one-year term shall remain firm as proposed. Any proposed price adjustments for

renewal terms must be clearly identified in the original proposal and shall not take effect unless approved in

writing by the Grosse Ile Police and Fire Chiefs prior to renewal.

Failure to maintain required background clearances, insurance, licensure, or compliance with applicable

laws and regulations may result in non-renewal or termination of the contract.

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Public Safety Building Cleaning Services RFP

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