WALNUT STREET IMPROVEMENT PROJECT

Macon-Bibb County, Georgia
INVITATION FOR BIDS
FOR
Walnut Street Improvement Project
Phase 2
91226
91336
90924
90930
90931
BID NUMBER: 27-016-LH
ISSUED: SEPTEMBER 24, 2026
BIDS DUE NO LATER THAN 12:00 NOON ON THURSDAY, OCTOBER 29, 2026
Macon-Bibb County Procurement Department
700 Poplar Street, Suite 308
Government Center
Macon, Georgia 31201

Walnut Street Improvement Project Phase 2
1. General
A. Invitation
1. Notice is hereby given that the Macon-Bibb County will receive sealed bids (original bid and Flash
Drive) in the Procurement Department, Suite 308, Macon-Bibb City Hall, 700 Poplar Street, Macon,
Georgia 31201, until 12:00 o'clock NOON at the time legally prevailing in Macon, Georgia on
Thursday, October 29, 2026, for the Walnut Street Improvement Project Phase 2 for Macon-Bibb
County, Georgia.
2. NO BIDS WILL BE ACCEPTED AFTER THIS DESIGNATED TIME.
3. Bids will be publicly opened in the Macon-Bibb County Procurement Conference Room, City Hall on
Thursday, October 29, 2026, at 2:00 pm. Deadline for submitting questions is
Friday, October 9, 2026, at 3:00 pm. Questions must be submitted via email to
lhardwick@maconbibb.us.
4. Minority, Women Owned, and other Disadvantaged Business Enterprises are encouraged to
participate in the solicitation process. Additionally, respondents are encouraged to use M/W/DBE
subcontractors where possible.
B. Bid Documents
1. Bid documents may be examined and obtained at the Macon-Bibb County Procurement Department,
Suite 308, City Hall, 700 Poplar Street, Macon, Georgia 31201, by calling (478) 803-0550, or may be
viewed and downloaded from one of the links included below:
Georgia Procurement Registry website
http://ssl.doas.state.ga.us/PRSapp/PR_custom_index.jsp?agency=61100
Macon-Bibb County Procurement Page https://www.maconbibb.us/procurement/
C. Pre-Bid
1. A pre-bid conference is scheduled for 10:00 o'clock a.m., Wednesday, October 7, 2026, Board of
Commissioners Conference Room, 700 Poplar Street, Macon, GA 31201. This pre-bid is mandatory;
contractors must be present to submit a response.
D. Bid Bond
1. Bids, in order to be considered, shall be accompanied by a bid bond, payable to the Owner, in amount
not less than five percent (5%) of the total base bid.
a) This bid security shall become payable to the Owner only if the bidder, to whom award is made,
should fail to execute a contract with the Owner and furnish bond and insurance in accordance
with terms of the contract within ten (10) days after notification of award.
b) Contractor may submit a cashier's check or certified check for not less than 5% of the total base
bid. The check must be made out to "Macon-Bibb County" and include the bid number in the
memo line of the check. Personal checks, business checks, and cash are strictly prohibited.
E. Sealed Bids
1. Envelopes shall be identified on the outside as:
"BID # 27-016-LH: Walnut Street Improvement Project Phase 2"
and delivered by hand or mailed to:
Macon-Bibb County Procurement Department
Attn: Laura Hardwick
700 Poplar Street, Suite 308
Macon, Georgia 31201
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A. Validity
1. No bid may be withdrawn for a period of ninety (90) days after time has been called on date of bid
opening.
B. Local Preference
1. Macon-Bibb County reserves the right to award bids to County businesses and merchants whose bid is
within 5% (five percent) of the lowest responsive and responsible bid which conforms to the Invitation
to Bid.
C. Contract Award
1. The Contract, if awarded, will be based on total bid price.
2. Guidelines in the award of this Contract will be Section 36-91-2, et seq., Official Code of Georgia
Annotated.
3. Upon award of the Contract, a pre-construction meeting will be held to discuss the project and to
establish a schedule of work.
D. Surety
1. Whereas the anticipated Contracted Price exceeds $25,000, the bidder to whom award is made shall
submit a Payment Bond and a Performance Bond, both in amount of one hundred percent (100%) of
the Contract Price.
a) Bonding company/Surety shall be:
(1) Rated B+ or better in current Key Rating Guide as issued by A.M. Best Company, Oldwick,
NJ.
(2) Licensed to do business in the State of Georgia.
E. Payment Conditions
1. A 10% retainage will be withheld from each payment until final payment is made. The Owner will
only pay for items used and actual work performed.
2. Change Orders shall be required for any variance from Contract or plan sheets. Any change in the
Contract Price resulting from a Change Order shall be determined by mutual agreement between the
County and the Contractor as evidenced by the change in the Contract Price being set forth in a Change
Order executed by both parties. If no agreement is reached, then the change shall be determined by the
actual and reasonable increases or decreases in the Contractor's costs of performance resulting from
revisions in the work attributable to the change. Such increases as a result of changed or extra work shall
be limited in an amount not to exceed a combined total of 10%. Insurance and bond premiums shall be
added on top of the 10% combined total markup.
3. Any unauthorized work or material change will not be paid for unless a Change Order has been issued
prior to the completion of work.
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F. Excise Taxes
1. Any material that is to be incorporated into the work of this project may be consigned to Macon-Bibb
County in care of the contractor. If the shipping papers show clearly that any such materials are so
consigned, the shipment shall be exempt from the tax on transportation of property under the
provisions of Section 3478(b) of the Internal Revenue Code, as amended by Public Law 180-78th
1. The Contractor shall pay all transportation charges.
2. Each bidder shall take this exemption into account in calculating his bid.
G. Insurance Requirements
Deductibles. All shall be paid for by the Contractor.
1. Required Insurance Coverages. The Contractor also agrees to purchase and have the authorized agent
state on the insurance certificate that the Contractor has purchased the following types of insurance
coverages, consistent with the policies and requirements of O.C.G.A. 50-21-37. The minimum required
coverages and liability limits are as follows:
a) Workers' Compensation Insurance. The Contractor agrees to provide, at a minimum, Workers'
Compensation coverage in accordance with the statutory limits as established by the General
Assembly of the State of Georgia. A group insurer must submit a certificate of authority from
the Insurance Commissioner approving the group insurance plan. A self-insurer must submit a
certificate from the Georgia Board of Workers' compensation stating the contractor qualifies to
pay its own workers' compensation claims.
The Contractor shall require all Trade Contractors/Subcontractors performing work under this
Contract to obtain an insurance certificate showing proof of Workers' compensation Coverage
and shall submit a certificate on the letterhead of the Contractor in the following language:
This is to certify that all trade contractors/subcontractors performing work on this Project are
covered by their own workers' compensation insurance or are covered by the Contractor's
workers' compensation insurance.
b) Employers' Liability Insurance. The Contractor shall also maintain Employer's Liability
Insurance Coverage with limits of at least:
(i) Bodily Injury by Accident $1,000,000 each accident
(ii) Bodily Injury by Disease $1,000,000 each employee; and
(iii) Bodily Injury/Disease Aggregate $1,000,000 each accident
The Contractor shall require all Trade Contractors/Subcontractors performing work under this
Contract to obtain an insurance certificate showing proof of Employers Liability Insurance
Coverage and shall submit a certificate on the letterhead of the Contractor in the following
language.
This is to certify that all trade contractors/subcontractors performing work on this Project are
covered by their own Employers Liability Insurance Coverage or are covered by the
Contractor's Employers Liability Insurance Coverage.
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c) Builders Risk Insurance. Contractor shall provide a Builder's Risk Policy to be made payable to
the Owner and contractor, as their interests may appear. The policy amount should be equal to
100% of the Contract Sum, written on a Builder's Risk "All Risk", or its equivalent. The policy
shall be endorsed as follows:
The following may occur without diminishing, changing, altering or otherwise affecting that
coverage and protection afforded by the insured under this policy:
(i) Furniture and equipment may be delivered to the insured premises and installed
in place ready for use; and
(ii) Partial or complete occupancy by Owner; and
(iii) Performance of work in connection with construction operations ensured by the
Owner, by agents or lessees or other Contractors of the Owner or Using Agency.
In the event that the contract is for renovation, addition or modification of an existing structure
and Builders Risk Insurance is not available, the Owner will accept an Installation Floater
Insurance Policy with the above endorsement in lieu of the Builders' Risk Insurance Policy. Such
floater must insure loss to materials and equipment prior to acceptance by Owner and must be
on an ALL-RISK BASIS with the policy written on a specific job site.
d) Commercial General Liability Insurance. The Contractor shall provide Commercial General
Liability Insurance (2001 ISO Occurrence Form or equivalent) that shall include, but need not
be limited to, coverage for bodily injury and property damage arising from premises and
operations liability, products and completed operations liability, lasting and explosion, collapse
of structures, underground damage, personal injury liability and contractual liability. The CGL
policy must include separate aggregate limits per Project and shall provide at a minimum the
following limits:
Coverage Limits
1. Premises and Operations $1,000,000 per Occurrence
2. Products and Completed Operations $1,000,000 per Occurrence
3. Personal Injury $1,000,000 per Occurrence
4. Contractual $1,000,000 per Occurrence
5. General Aggregate $2,000,000 per Project
Additional Requirements for Commercial General Liability Insurance are as follows:
e) Commercial business Automobile Liability Insurance. The Contractor shall provide commercial
business Automobile Liability Insurance that shall include coverage for bodily injury and property
damage arising from the operation of any owned, non-owned, or hired automobile. The
commercial business Automobile Liability Insurance Policy shall provide not less than
$1,000,000 combined Single Limits for each accident.
Additional Requirements for Commercial Business Automobile Liability Insurance are as
follows:
f) Commercial Umbrella Liability Insurance. The Contractor shall provide a commercial Umbrella
Liability Insurance to provide excess coverage above the Commercial General Liability,
Commercial Business Automobile Liability and the Workers' Compensation and Employers'
Liability to satisfy the minimum limits set forth herein. The umbrella coverage shall follow form
with the Umbrella limits required as follows:
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For contract Amounts Less For Contract Amounts Equal to
Than $5,000,000: or Greater than $5,000,000:
$2,000,000 per Occurrence $2,000,000 per Occurrence
$4,000,000 Aggregate $10,000,000 Aggregate
3. Additional Requirements for Commercial Policies
a) The policy shall name as additional Insureds the officers, members, and
employees of the Owner and the Using Agency.
b) The policy must be on an "occurrence" basis.
4. Disposition of Insurance Documents. One original certificate of insurance with all endorsements attached
must be deposited with Owner for each insurance policy required.
5. Termination of Obligation to Insure. Unless otherwise expressly provided to the contrary, the obligation
to ensure as provided herein shall not terminate until the Design Professional/Architect has executed the
Certificate of Material Completion.
6. Failure of Insurers. The Contractor is responsible for any delay resulting from the failure of his insurance
carriers to furnish proof of proper coverage in the prescribed form.
7. Additional Insured: Contractor shall add Owner and Architect as an additional insured under the
commercial general and automobile policies.
II. Instructions to Bidders
A. Definitions
Wherever the term "Owner", "County", or "Macon-Bibb County" occur in these specifications, it shall
mean Macon-Bibb County, a political subdivision of the State of Georgia acting through the Macon-
Bibb County Board of Commissioners.
Wherever the term "work" occurs in these specifications, it shall mean the work as defined herein,
including, all labor, materials, equipment, transportation, and supervision necessary to complete the
Contract.
B. Related Documents
1. Required Submission Documents (Attachment "A")
2. Scope of Work/ Diagram-Construction Standards (Attachment "B")
3. Detailed Bid Sheet (Attachment "C")
4. Landscape Scope (Attachment "D")
C. Bidder's Representation
1. Each bidder, by making his bid, represents that he has:
a) Read and understand the bidding documents.
b) Visited the site and became familiar with the local conditions under which the work
is to be performed.
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2. Bidders shall examine the areas wherein work of this project is to be carried out and shall take into
consideration all conditions that might affect his work.
a) Failure of the bidder to inspect firsthand the areas affected by work in this project
shall not relieve him of the obligation to comply fully with the scope of the work as
defined herein.
b) No consideration will be given any claim based on lack of knowledge of existing
conditions, except where the Contract Documents make definite provisions for
adjustment of cost or extension of time due to existing conditions that cannot be
readily ascertained.
K. Document Discrepancies
1. Should the bidder find discrepancies in, or omissions from the documents, he shall at once notify the
Macon-Bibb County Procurement Department.
2. Requests for Interpretations of Drawings and Specifications shall be made in writing to the Macon-
Bibb County Procurement Department no later than Friday, October 9, 2026, at 3:00 pm EST to
lhardwick@maconbibb.us
3. Any subsequent instructions to bidders will be issued in the form of addenda to the specifications and
posted on the Macon-Bibb County website. All addenda shall be enumerated in the Bid Form.
4. All definitions set forth in the specifications are applicable to this Instruction to Bidders, the Bid Form
and the proposed Contract Documents including, but not limited to, drawings, project manual, and
any addenda issued prior to receipt of bids.
a) Addenda are written or graphic instruments issued prior to the execution of the
Contract that may modify or interpret the bidding documents by deletion, additions,
clarifications or corrections.
b) Addenda will become part of the Contract Documents when the Contract is executed.
L. Submittals
1. In order for bids to be considered, the complete bid document package shall be submitted including
each of the following completed documents.
c) Bid Form (included in this bid document)
d) Attachment "A" Required Submission Documents
e) Bidder Information Form
f) Bidder's Qualification Form
g) List of Sub-Contractors
h) Minority Participation Goal
i) Financial & Legal Stability Statement
j) Insurability Statement
k) E-Verify Affidavit
l) Bid Bond, cashier's check, or certified check in amount of 5% of the total base
bid (acquired separately)
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H. Reservations
1. The bidder acknowledges that Macon-Bibb County reserves full freedom (in addition to
the right to reject any and all bids) in awarding bids to consider all available factors
including, but not limited to, price, the provision of needed and unneeded features,
usefulness to the using department and prior County experience. In addition, the bidder
recognizes the right of the Owner to reject a bid if the bidder failed to furnish any required
submittals on the date required by the bidding documents, or if the bid is in any way
incomplete or irregular. Hence the County may award bids to other than the lowest bidder
if in the judgment of the Board of Commissioners the interest of the County will be best
served by award to another.
2. Macon-Bibb County reserves the right to adjust the project scope as necessary to meet the
budget. Upon determination of the "Apparent Lowest Qualified Bidder", and if the lowest
Lump Sum quote is above the intended budget, the Owner shall meet with said Apparent
Lowest Qualified Bidder to adjust the project scope as necessary to meet the prescribed
budget. This exercise is intended to reduce the total lump sum by deleting items from the
Construction Bid Items Schedules until the budget is met without having to re-bid the
project.
I. Surety and Insurance Companies
1. The Contract provides that the surety and insurance companies must be acceptable to the
Owner. The bidder shall require the attorney in fact who executes the required bonds on
behalf of the surety to affix thereto a certified and current copy of his power of attorney
indicating the monetary limit of such power.
II. Special Conditions
A. General
1. All work to be performed as part of this specification shall comply with all codes,
ordinances and regulations applicable to the contract, including, but not limited to:
a) International Building Code
b) State and Local Building Code
c) Georgia Department of Transportation (D.O.T.)
d) Occupational Safety and Health Administration (OSHA)
e) Other Federal, State, or Local Codes
2. Please note any Americans with Disabilities (ADA) requirements, including inclusion of
ramps where necessary for access, must be met.
B. Permits and Licenses
1. Contractor shall obtain all permits and licenses, paying all fees as required, for execution
of the Contract. In addition, the Contractor shall arrange for necessary inspections
required by the City, County, State and other authorities having jurisdiction, and submit
certificates of approval to the Owner or his designated representative.
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C. Layout of Work
The Contractor shall verify all existing conditions and contiguous work and lay out his work there
from, providing for himself all other necessary measurements, lines and levels, and shall assume the
responsibility for the correctness of the layout of the work.
D. Work Area
1. The Contractor shall confine his operations to as small an area as possible, using only the
areas designated for on-site storage.
2. The Contractor shall protect all surrounding adjoining private and public property, taking
every precaution to prevent damage or injury to trees, shrubs, curbs, sidewalks, driveways
and fences along or adjacent to the work. Should damage occur, the Contractor shall
restore, at his expense, any such property damage or injuries by his operations to a
condition equal to that existing before such damage or injury was done, by repairing,
rebuilding or otherwise restoring as may be directed by, and to the satisfaction of the
Owner.
3. In case of failure on the part of the Contractor to restore such property, or make good such
damages or injury, the Owner may, after forty-eight (48) hours written notice, proceed to
repair, rebuild, or otherwise restore such property as may be deemed necessary, and the
cost thereof shall be deducted from any monies due or which may become due the
contractor under this contract.
E. Underground Utilities
The Contractor shall verify all underground utilities and their locations prior to commencing any
work under this contract. Damage to underground utilities, and costs to repair same, shall be the
responsibility of the Contractor.
F. Traffic Control
1. It shall be the responsibility of the Contractor to maintain traffic by utilizing adequate
construction signs and flagmen at all times.
2. The Contractor shall furnish, install, maintain and eventually remove all traffic control
devises necessary to properly protect and divert traffic. Such barricades and detour signs
shall be illuminated at night.
3. All costs associated with traffic control shall be the responsibility of the Contractor.
4. The Contractor shall assume all responsibility for damages resulting from the failure of the
signs and/or barricades to properly protect the work from traffic.
G. Vandalism
The Contractor shall take every precaution not to leave equipment and materials where they can be
reached and used for defacing new or existing work at any time.
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H. Material Disposal
The Contractor shall allow no trash, dirt, stumps, tree trunks, or excess material to accumulate and
shall be responsible for removing same from the premises.
1. Such items shall be disposed of off the premises.
2. Burning of material on the site will not be permitted.
3. All costs of removing trash shall be the responsibility of the Contractor.
4. Place and method of disposal shall be the responsibility of the Contractor.
I. Extension of Time
In the event the work under this project is delayed by neglect, delay, or default of any other
Contractor or the Owner, or by any damage which is the result of an Act of God, or by a general
strike of the employees, the Contractor shall have reason to claim for delay and request an extension
of time to complete the contract.
J. Liquidated Damages
1. Liquidated damages in the amount of $100 damages shall be charged to the contractor for
each day that the project is delayed beyond the completion date of the contract. These
charges are to defray the cost of inspection by Macon-Bibb employees assigned to the
project.
K. Inspection
1. Inspectors may be appointed to inspect all materials used and all work performed. Such
inspection may extend to all or any part of the work and to the preparation of manufacture
of the materials to be used. The inspectors will not be authorized to revoke, alter, enlarge
or relax the provisions of this specification, nor will they be authorized to approve or accept
any portion of the completed work or to issue instruction contrary to the plans and
specifications. The inspector shall have authority to reject defective material and to
suspend work that is being improperly done, subject to the final decision of the Inspector.
2. It is mutually agreed between the parties to the Contract that to prevent all disputes and
misunderstandings between them in relation to any of the provisions contained in these
specifications, or their performance by either of said parties, the Owner shall serve as the
referee to decide all matters of construction of the specifications and of the terms of the
contract, and as to all matters arising or growing out of said Contract and his decision shall
be final and binding upon both parties.
3. The Owner and his inspectors shall have free access to all parts of the work, and to all
material intended for use in the work. The work will be inspected as it progresses, but
failure to reject or condemn defective work at the time it is done will in no way prevent its
rejection whenever it is discovered before the work is finally accepted and approved, nor
will final acceptance and approval constitute waiver by the County of any right of action
for defective work or the failure to perform the Contract according to its terms.
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