Solid Waste Removal/Dumpster Service - SWWTF

TOWN OF NARRAGANSETT
PURCHASING DEPARTMENT
BID: SOLID WASTE REMOVAL/DUMPSTER
SERVICE - SCARBOROUGH WASTEWATER
TREATMENT FACILITIES
Susan W. Gallagher, Purchasing Manager
Jonathan Gerhard, P.E., Town Engineer
Bid Opening: Monday, October 19, 2026 at 11:00 AM
VENDOR NAME SUBMITTING BID: _____________________________________

INVITATION TO BID
Separate sealed bids will be received by the TOWN OF NARRAGANSETT, RHODE
ISLAND for SOLID WASTE REMOVAL/DUMPSTER SERVICE - SWWTF on or before
11:00 AM on Monday, October 19, 2026 at the office of the Purchasing Manager, 25
Fifth Avenue, Narragansett, RI and at that time will be opened and read in public.
Specifications may be obtained at the Purchasing Office, 25 Fifth Avenue, Narragansett,
Rhode Island between the hours of 8:30 a.m. and 4:30 p.m. Monday through Friday
and are available on the Town of Narragansett website: www.narragansettri.gov.
All bids must be submitted on the bid form provided, in duplicate and clearly marked:
(Sealed Bid)
Solid Waste Removal/Dumpster Service - SWWTF
Bidsmustbeenclosedinanopaqueenvelopeaddressedto"PurchasingManager,Town
Hall, 25 Fifth Avenue, Narragansett, Rhode Island 02882-3699" bearing the name and
address of the bidder.
No bidder may withdraw his/her bid within ninety (90) days after the scheduled closing
time for receipt of bid.
The Town of Narragansett reserves the right to reject any/all bids, waive any informalities
in the bids received and to accept and award the bid to the lowest qualified bid deemed
most favorable to the interest of the Town of Narragansett.
Individuals requesting interpreter services for the hearing impaired must notify the
Finance Department (401) 782-0644 three business days prior to the bid opening.
Susan W. Gallagher
Purchasing Manager
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STANDARD INSTRUCTIONS TO BIDDERS
DEPARTMENT OF FINANCE-PURCHASING DIVISION
TOWN OF NARRAGANSETT, RHODE ISLAND
THESE INSTRUCTIONS ARE STANDARD FOR ALL PROPOSALS ISSUED BY THE
PURCHASING DIVISION AND MAY BE DELETED, OR MODIFIED BY INDICATING
SUCH CHANGE BY "SPECIAL INSTRUCTIONS TO BIDDERS."
1. Receipt and Opening of Proposal
Sealed proposals (bids) will be accepted in the office of the Purchasing Manager,
Town of Narragansett, R.I. until the time indicated on the advertisement for Bids,
for the commodities, equipment or services designated in the specifications and
will then be publicly opened and read.
2. Form of Bid
Proposal must be submitted on and in accordance with the forms attached hereto,
blank places must be filled in as noted, no change shall be made in the
phraseologyoftheproposalorintheitemoritemsmentionedtherein,mustcontain
the name and proper address of the bidding firm, and must be signed by a
responsible member of the firm with his/her signature and official title. Proposals
that are not complete, or contain any omissions, erasures, alterations, additions or
contain irregularities of any kind, may be rejected.
3. Submission of Bids
a. Envelopes containing bids must be sealed and addressed to the office of the
Purchasing Manager, Town of Narragansett, 25 Fifth Avenue, Narragansett, RI
02882 and must be marked with the name and address of bidder, date and
hour
of opening, and title of bid.
b.ThePurchasingManagerwilldecidewhenthespecifiedtimehasarrivedtoopen
bids, and no bid received thereafter will be considered.
c. Any bidder may withdraw his/her bid by written request at any time prior to the
advertised time for opening. Telephonic bids, amendments, or withdrawals will
not be accepted.
d. Unless otherwise specified, no bid may be withdrawn for a period of ninety (90)
days from the date of bid opening.
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e. Negligence on the part of the bidder in preparing the bid confers no rights for
the withdrawal of the bid after it has been opened.
f. Proposals received prior to the time of opening will be securely kept unopened.
No responsibility will attach to an officer or person for the premature opening of
a proposal not properly addressed and identified.
g. All bids or proposals that exceed $500,000 must include an additional copy
(beyond the number of copies specified in the Invitation to Bid, Bid Form, or
elsewhere within these Contract Documents), submitted by the Bidder, which
will be made available for public inspection pursuant to RIGL 37-2-18(j).
4. Prices
Bidders shall state the proposed price in the manner as designated in the Bid
Proposal Form. In the event that there is a discrepancy between the unit prices
and the extended totals, the unit prices shall govern. In the event there is a
discrepancy between the price written in words and written in figures, the prices
written in words shall govern.
5. Terms
Cash discounts offered will be considered in determining awards. The discount
period shall be computed from the date of delivery or from the correct invoice as
received by Town Treasurer, whichever date is later. The date of delivery shall be
construed to mean the date on which bid item is determined to meet the
specifications and is therefore acceptable. Discounts for a period less than thirty
(30) days may not be considered.
6. Rhode Island Sales Tax
The Town is exempt from the payment of R.I. Sales Tax under the 1956 General
Laws of the State of Rhode Island, 44-18-30 Para..1, as amended.
7. Federal Excise Taxes
The Town is exempt from the payment of any excise or federal transportation
taxes. The price bid must be exclusive of taxes and will be so construed.
8. "Or Equal" Bidding
When the name of a manufacturer, a brand name, or manufacturer's catalogue
number is issued as the bid standard in describing an item followed by "Or Equal"
this description is used to indicate quality, performance and other essential
characteristics of the article required.
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If bidding on other than the make, model, brand or sample specified, but equal
thereto, bidder must so state by giving the manufacturer's name, catalogue
number and any other information necessary to prove that the intended
substitution of a commodity is equal in all essential respects to the bid standard.
BiddermustprovetothesatisfactionoftheTownManagerorbypersonorpersons
designated by him, that his/her designated substitute is equal to the bid standard:
otherwise, his/her bid will be declared "No Bid" insofar as the item in question is
concerned.
9. Award and Contract
Unless otherwise specified, the Town reserves the right to make award by item or
items, or by total, as may be in the best interest of the Town. A written award (or
acceptance of Bid) mailed (or otherwise furnished) to the successful bidder
followed by a Town Purchase Order shall, unless otherwise specified, be deemed
to result in a binding contract without further action by either party.
10. Delivery
All prices must be based on F.O.B. Delivery Point Narragansett, Rhode
Island. The bid prices must include delivery and shipping to the Town. No
additional shipping, handling, or fuel surcharge costs will be honored by the Town.
Deliveries must consist only of new merchandise or equipment (unless otherwise
specified) and shall be made between 8:30 a.m. and 3:00 p.m., Monday through
Friday. No delivery shall become due or be acceptable without a written Purchase
Order issued by the Town Purchasing Manager.
11. Equal Employment Opportunity Policy Statement
For the purposes of this Policy, the term "vendor" shall mean any and all
individuals, companies, corporations, and business entities that provide goods or
services to the Town of Narragansett pursuant to any and all relevant and
appropriate Federal, State, and local purchasing rules, regulations, and
procedures.
TheTownofNarragansettiscommittedtothegeneralpolicyandprincipleofEqual
Employment Opportunity in terms of retaining vendors to provide the Town with
goods and services necessary for routine and emergency operations. The Town
will not discriminate against vendors as entities, or individual employees thereof
on any legally-recognized basis included, but not limited to, race, age, color,
religion, sex, marital status, national origin, physical or mental disability, Veteran's
status, pregnancy, sexual orientation, genetic conditions, predisposition to certain
diseases, or ancestry, except where a bona fide occupational qualification exists.
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12. Towns Right to Reject
TheTownreservestherighttorejectanyandallproposals,towaiveanyinformality
intheproposalsreceivedandtoaccepttheproposaldeemedtobemostfavorable
to the best interests of the Town.
13. Smoke-Free Property
Per Town Council adopted Ordinance, all Town properties are smoke-free, and
smoking is prohibited accordingly. This applies to employees of the Town and all
contractors, vendors, suppliers, guests, etc. All contractors are required and
instructed to notify their employees and subcontractors of this law.
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TOWN OF NARRAGANSETT
TECHNICAL SPECIFICATIONS:
Solid Waste Removal/Dumpster Service - Scarborough Wastewater Treatment
Facilities, 990 Ocean Road, Narragansett, RI:
Scope of Work:
The Town of Narragansett, Rhode Island is seeking bids for regularly scheduled (and
emergency, as needed) dumpster service for the removal of solid waste from the
referenced facility. There are two (2) types of waste to be disposed of, with details and
requirements as follows:
1) Material - Trash and other dry materials.
Size of Dumpster Required - 4 cubic yard
Frequency of Pick-up - Once per week - coordinate with Wastewater
Superintendent.
Disposal Location - Can be taken to Rose Hill Regional Transfer Station (South
Kingstown, RI) or vendor may choose an alternate site. No additional
compensation will be provided should the vendor choose an alternate site.
2) Material - Grit, including sand, small stones, corn seeds, egg shells, rags, and
some plastic material.
Size and type of Dumpster Required - 2 cubic yard; sealed sides and bottom to
prevent leakage.
Frequency of Pick-up - Once per week - coordinate with Wastewater
Superintendent.
Disposal Location - Cannot be taken to Rose Hill location; vendor must
arrange for disposal at an alternate site as a part of the bid price.
Both dumpsters shall be in good and sound condition, and must have working covers to
prevent animals, birds, rainwater, etc. from entering. Due to size constraints, larger
dumpsters may not be substituted. The bid prices shall include the complete service
(dumpster rental, pick-up and transportation charges, and all tipping and disposal fees).
If at any time the plant superintendent considers a container unsatisfactory due to
leakage,severedamage,orproperoperation,thecontractorwillhavefifteen(15)working
days after receipt of notification to replace the container at no expense to the Town.
Contract Period:
The contract period is from December 1, 2026 - November 30, 2027. Vendors may
submit a bid on either one (1) or both Bid Items noted on the Bid Form. At the sole
discretion of the Town, and with the concurrence of the Vendor, this contract may be
extended on a year-to-year basis in annual increments, subject to the same contract
conditions, terms, and originally accepted bid prices.
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BID FORM
Solid Waste Removal/Dumpster Service - Scarborough Wastewater
Treatment Facilities
Pursuant to and in compliance with the INVITATION TO BID, and the INSTRUCTIONS
TO BIDDERS relating thereto, the undersigned bidder hereby states that they have
carefully examined the CONTRACT DOCUMENTS and the party understands the
provisions, requirement, terms and conditions thereof, all of which are acknowledged to
be part of the Bid Proposal.
Further, they have become familiar with local conditions and the extent of work: have
determined the required quality, quantity and sources of supply of all plant, equipment,
materials, tools, supplies, labor and all other facilities and things necessary or proper or
incidentaltothecontinuousexecutionandcompletionoftheworkasrequired:andhereby
agree to perform the contract in strict accordance with the CONTRACT DOCUMENTS.
The undersigned bidder hereby agrees that the bid proposal submitted shall
remain in effect and binding upon the bidder for a period of 90 calendar days, from
the date and time bids are received.
The undersigned bidder declares that his/her bid proposal in all respects is fair and made
without collusion with any other person, firm, corporation making a proposal for this work.
*NOTE: BIDDER MUST SUBMIT PROPOSAL (BID) IN DUPLICATE!!!!
BID ITEM #1 - 4 cubic yard dumpster service (trash): Total price per month,
includingdumpsterrental,materialpick-up,transportation,andtippingfees;based
on once per week frequency.
______________________________________________________________________
(written) (figures)
BIDITEM#2-2cubicyarddumpsterservice(grit,otherprocesswaste): Totalprice
per month, including dumpster rental, material pick-up, transportation, and tipping
fees; based on once per week frequency.
______________________________________________________________________
(written) (figures)
Vendors may submit a bid on either one (1) or both Bid Items listed above. The
Town may award a single or multiple contracts, depending on the prices received.
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BUSINESS NAME: ____________________________________________
ADDRESS: ____________________________________________
____________________________________________
SIGNED: _______________________________ TITLE: _____________________
PRINT NAME: ___________________________ DATE: _____________________
PHONE: _______________________________ FAX: ______________________
E-MAIL: ________________________________ FIN: ______________________
(Federal ID Number)
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