Route 66 Bells Station Oil Derrick Lighting and Installation

City of Tulsa Finance Department
3/9/2026
INVITATION FOR BID IFB 26-851
Addendum #1
Please note the following changes which have been made for clarification to this Invitation for Sealed Bid. This
addendum must be listed as Addendum #1 on Exhibit A of the bid package as verification that you have
received and are aware of the information contained herein.
QUESTIONS/CLARIFICATION/CHANGES:
Page 2
Was:
Deadline for Questions 3/2/2026
Submitted to assigned buyer via email. 10 Days prior to IFB due date
Bid Submission Date 3/11/2026
Either mailed or delivered to City Clerk address. Bids
are open the day after the due date.
Changed to:
Deadline for Questions 3/11/2026
Submitted to assigned buyer via email. 7 Days prior to IFB due date
Bid Submission Date 3/18/2026
Either mailed or delivered to City Clerk address. Bids
are open the day after the due date.
Page 4-5:
Added "Design Intent - Add Alternate" Section
Page 6:
Added Length bullet in Section 2.1.1 Linear Lighting Section
Page 7:
Added "3.1 Materials" Section and "Structure shall support eight (8) vertical "streams" of light,
each approximately 16 ft in length, arranged to simulate a dramatic gushing oil effect" to Section 3.2

IFB 26-851 | Route 66 Bells Station Oil Derrick Lighting and Installation | Issue Date: 2/18/2026
Invitation for Bid (IFB)
IFB 26-851
Supplies or Services Requested: Route 66 Bells Station Oil Derrick
Lighting and Installation
Department: Parks, Culture, and Recreation
NIGP Commodity Code(s): 906-58
Solicitation Schedule
EVENT DATE
IFB Issue Date 2/18/2026
Mandatory Pre-Bid Conference 2/25/2026 at 10:00 AM CST
Route 66 Historical Village, 3770 Southwest Boulevard,
Tulsa, OK 74107
Deadline for Questions 3/11/2026
Submitted to assigned buyer via email. 7 Days prior to IFB due date
Bid Submission Date 3/18/2026
Either mailed or delivered to City Clerk address. Bids
are open the day after the due date.
If You have any questions or need additional information, contact the Assigned Buyer:
Julie Miller, Buyer | jamiller@cityoftulsa.org
All questions should be emailed with IFB 26-851 on the subject line.
Submit Bids (sealed) to:
City of Tulsa - City Clerk's Office
175 E. 2ND St., Suite 260
Tulsa, OK 74103
Bids (2 total:1 original, 1 copy) must be sealed and either mailed or delivered.
Write the Bid Number, Supplies or Service requested (as listed above) and Bid
Opening Date on the lower left corner of the outside of Your Bid envelope. Feel
free to use included packing slip. No faxed or emailed Bids will be considered.
Barring certain circumstances (Section III-5), Bids received after the stated date
and time will not be accepted and will be returned to the Bidder unopened.
IFB Rev 02/2024 2

IFB 26-851 | Route 66 Bells Station Oil Derrick Lighting and Installation | Issue Date: 2/18/2026
I. STATEMENT OF PURPOSE:
1. Overview and Goals
The goal of this solicitation is to secure a source to purchase and install Route 66 Bells Station Oil
Derrick Lighting for the Parks, Culture, and Recreation Department of the City of Tulsa.
2. Term of Contract
The City intends to award a one-year annual contract. The City may offer the Seller the opportunity
for additional one-year terms. The City also reserves the right to make multiple or partial awards. To
do business with the City, You must agree to the terms and conditions of the City's standard
Purchase Agreement, indicated by Your Authorized Agent's signature on the Purchase Agreement.
Capitalized terms used in this IFB and not defined in the Purchase Agreement shall have the
meanings as ascribed to them in Title 6, Chapter 4 of the Tulsa Revised Ordinances.
The entire Invitation for Bid (IFB), including any additional information submitted by Bidder and
Accepted by City will be included as part of the Agreement between Seller and City. All sheets of
this IFB (including Sections I-VI) must be submitted.
Authorized Agent
Several parts of the Bid (Affidavits, Purchase Agreement) must be signed by an "Authorized
Agent." An Authorized Agent means an agent who is legally authorized to bind the Seller under the
law of the state in which the Seller is legally organized. For instance, under Oklahoma law, the
Authorized Agent for each of the following types of entities is as stated below:
o Corporations - the president, board chair or board vice chair (or the vice president if the corporation
was formed in Oklahoma) can sign; others can sign if they have and provide the City with (i) a corporate
resolution giving them authority to bind the Seller, and (ii) a recent certificate of secretary indicating
the authority is still valid and was in full force and effect on the date of the signature. (See IFB Section
VI for sample of a Certificate of Secretary)
o General Partnerships - any partner can sign to bind all partners.
o Limited Partnerships - the general partner must sign.
o Individuals - no additional authorization is required, but signatures must be witnessed and notarized.
o Sole Proprietorship - the owner can sign. Any other person can sign if s/he provides a recent Power
of Attorney, signed by the owner, authorizing him/her to bind the sole proprietorship.
o Limited Liability Company (LLC) - any manager of the LLC elected by the members of the LLC, or
any member signing as manager of the LLC. All other signers will need a Consent of Members signed
by all the Members of the LLC authorizing their signature on or up to 30 days before the date of their
signature. (See Section VI for sample of a Consent of Members)
Entities organized in states other than Oklahoma must follow the law of the state in which they are
organized.
IFB Rev 02/2024 3

IFB 26-851 | Route 66 Bells Station Oil Derrick Lighting and Installation | Issue Date: 2/18/2026
II. SCOPE OF SERVICES AND SPECIFICATIONS
1. Scope of Services
The City is requesting Bids to purchase and install Route 66 Bells Station Oil Derrick Lighting for use
by the Parks, Culture, and Recreation Department.
Delivery Requirements
All prices quoted shall be based on delivery F.O.B. Tulsa, Oklahoma or to any other points as may
be designated in the Specifications, with all charges prepaid by Seller to the actual point of delivery.
Bids must state the number of Days required for delivery under normal conditions.
Absolutely no items over 500lbs. may be directly shipped to the City requiring the City personnel to
unload from the shipping truck or trailer. The City carries no responsibility for any damages incurred
during an unloading occurrence. All unloading shall be the responsibility of the Seller and/or shipping
entity.
2. Specifications
Design Intent
The lighting design for the Route 66 Oil Derrick is intended to create a signature architectural feature
that combines durability, elegance, and advanced technology. This installation will serve as a visual
landmark, showcasing a continuous, high-quality lighting effect that withstands environmental
challenges while offering dynamic control capabilities. Key design principles include three-
dimensional fixture flexibility, high color rendering, UV-treatment for longevity, a totally continuous
color appearance, and an app-based control system. The selection of Diode LED as the lighting
manufacturer is deliberate and strategic due to their scale, stability, local representation, long
warranties, high-end client portfolio, and their commitment to quality.
Requirements
* Fixture runs start at the first horizontal cross bar, approximately 15'-0" AFG.
* Junction boxes, electrical panels, controls, etc. shall be located on the tower, approximately
15'-0" AFG (first horizontal cross bar).
* All components shall be located in weatherproof boxes.
* Fixtures shall be mounted in channels in continuous runs all the way to the top of the
structure.
* Horizontal lights shall be continuous along the base of each platform, including at corners.
* Controls to be daisy-chained across the whole system back to one wall station.
* Controls support and commissioning to be provided by equipment supplier or manufacturer's
local representative (must be local support).
Design Intent - Add Alternate
The alternate "gusher" feature transforms the oil derrick into a kinetic, illuminated sculpture,
leveraging the advanced capabilities of LINAIRE Flex 3D Bend RGBW Pixel technology. Eight
vertical streams of light, each 16 feet long, rise from the metal structure to evoke the energy and
spectacle of a gushing oil well.
IFB Rev 02/2024 4

IFB 26-851 | Route 66 Bells Station Oil Derrick Lighting and Installation | Issue Date: 2/18/2026
Key Concepts
* 3D Bend Capability: The LINAIRE Flex 3D Bend allows for both horizontal and vertical
curves, enabling the streams to twist, arc, or bend as needed for dramatic visual impact.
* Dynamic Pixel Effects: Driven by a state-of-the-art pixel control system, the lighting can
produce chasing, rippling, and color-changing effects. These programmable sequences
create the illusion of motion and fluidity, bringing the "gusher" to life.
* Seamless Appearance: The pixel fixtures deliver a totally continuous, dot-free line of light,
with no visible seams or breaks, ensuring a cohesive and striking visual presentation.
* Durability: All components are UV-treated and IP67 rated, designed for long life in direct
outdoor exposure.
* App-Based Control: The system is managed via an intuitive app interface, allowing for
remote operation, show programming, and integration with the overall site lighting.
The Bid must meet or exceed the following Specifications.
1. GENERAL
1.1 SUMMARY
This Specification covers the furnishing and installation of a complete architectural lighting and
controls system for the Route 66 Oil Derrick, including all required infrastructure for future expansion.
The base bid includes Diode LED LINAIRE(R) Flex 3D Bend RGBW linear lighting, controls, and
infrastructure, or acceptable equivalent. The add alternate includes a metal "gusher" structure and a
dynamic pixel lighting system with chasing effects.
1.2 SUBMITTALS
* Product data sheets for all fixtures, drivers, controllers, and accessories.
* Installation instructions and links to manufacturer guides.
* Warranty documentation.
* If bidding an acceptable equivalent, it must include full technical documentation and
compliance matrix.
1.3 QUALITY ASSURANCE
* All work shall comply with national and local electrical codes.
* Installer shall be a licensed electrician or contractor with experience in architectural lighting
and controls.
* All products shall be UL Listed and suitable for outdoor/wet location use.
IFB Rev 02/2024 5

IFB 26-851 | Route 66 Bells Station Oil Derrick Lighting and Installation | Issue Date: 2/18/2026
2. BASE BID: LINAIRE(R) FLEX 3D BEND RGBW SYSTEM
2.1 PRODUCTS
2.1.1 LINEAR LIGHTING
* Manufacturer: Diode LED or acceptable equivalent
* Model: LINAIRE(R) Flex 3D Bend RGBW
* Type: Flexible, dot-free RGBW linear LED, factory-assembled for IP67 rating.
* Electrical: 24VDC, 4.5W/ft, 90+ CRI.
* Length: Fixture runs start at the first horizontal cross bar, approximately 15'-0" AFG, run up
each leg, plus perimeter of three platforms.
* Environment: Outdoor/wet location, direct UV exposure.
* Certifications: UL Listed 2108, UL 1598, CSA 250.0-08, UL 8750, UL 879, CAN/CSA-C22.2
no. 207-M89.
* Warranty: 5-year limited.
2.1.2 DRIVERS
* Type: Class 2 constant voltage, 24VDC.
* Approved Models: VLM Series, Meanwell, or approved equivalent.
* Sizing: Per manufacturer's recommendations for run length and load.
* Mounting: In weatherproof boxes, to accommodate drivers / decoders
2.1.3 CONTROLS
* Type: DMX512-based system, compatible with future pixel/chase lighting expansion.
* Remote Access: Wi-Fi or hardwired internet connectivity.
* Approved Controllers: TouchDial, Nicolaudie STICK, or approved equivalent.
2.1.4 MOUNTING & ACCESSORIES
* Channels: Aluminum mounting channels, spine channels, bottom U-clips, end caps per
manufacturer.
2.2 INSTALLATION
* Install per manufacturer's instructions and national/local code.
* All wiring shall be copper, rated for 176 degreesF (80 degreesC) or higher.
IFB Rev 02/2024 6

IFB 26-851 | Route 66 Bells Station Oil Derrick Lighting and Installation | Issue Date: 2/18/2026
* Each maximum run requires a dedicated power feed.
* Weatherproof switch box for system control, internet connected.
* All infrastructure (conduit, wiring, DMX channels, network) sized to support future "gusher"
add alternate.
2.3 SUBSTITUTIONS
* Substitutions will be heavily scrutinized to determine if they are acceptable equivalents.
* Must meet or exceed all listed Specifications (IP67, UV protection, CRI, warranty,
certifications).
* Full technical documentation required.
3. ADD ALTERNATE: METAL "GUSHER" STRUCTURE & DYNAMIC PIXEL LIGHTING
SYSTEM
3.1 MATERIALS
* LINAIRE Flex 3D Bend RGBW Pixel, 24V, SPI Pixel, 2.5" Pixel Pitch
o 128 ft total (for eight 16 ft streams, allow for extra length and connections)
* Mounting Channel, 39 in. Aluminum
* Meanwell HLG 24V 600W Drivers (1 driver to power all)
* Advatek Pixlite A4-S Mk3 Pixel Control Units (1 control unit to control all)
* Metal structure with base
3.2 METAL STRUCTURE
* Design: Welded steel or aluminum framework, engineered for wind, vibration, and weather
resistance.
o Structure shall support eight (8) vertical "streams" of light, each approximately 16 ft in
length, arranged to simulate a dramatic gushing oil effect.
* Finish: Powder-coated or marine-grade paint for corrosion and UV resistance.
* Mounting: Secure attachment to derrick top, with provisions for lighting fixtures and cable
management.
3.3 LIGHTING SYSTEM
* Fixtures:
o Eight (8) independent 16ft runs.
IFB Rev 02/2024 7

IFB 26-851 | Route 66 Bells Station Oil Derrick Lighting and Installation | Issue Date: 2/18/2026
o High-output RGBW LED pixel-based fixtures, IP67 or higher, UV-stabilized, suitable
for outdoor direct exposure.
* Effect Specification:
o Create dynamic pixel patterns with chasing effects driven by a pixel control
system.
o The control system and fixtures must support programmable sequences, speed, color
transitions, and synchronized effects.
3.4 CONTROLS
* Pixel Control System:
o DMX512 or advanced pixel controller (e.g., Nicolaudie STICK or acceptable
equivalent).
o Capable of remote programming and integration with main system.
o System must allow for future expansion and integration with base bid infrastructure.
* Remote Access:
o Wi-Fi/hardwired connectivity for remote programming and activation.
* Power:
o Dedicated Class 2 drivers sized for fixture load.
o Weatherproof junction boxes for all components.
3.5 INSTALLATION
* Installer shall be a licensed contractor with experience in dynamic architectural lighting and
metal fabrication.
* Bidder must provide installation guides for both structure and lighting system.
* System must be tested for chase effects, remote control, and safety compliance.
4. BASE BID INFRASTRUCTURE FOR FUTURE "GUSHER" SYSTEM
* All conduit, wiring, junction boxes, and DMX channels sized to support future "gusher" pixel
system.
* Spare DMX channels and power capacity reserved for add alternate.
* Network infrastructure (Wi-Fi/hardwired) extended to derrick top for future pixel controller
integration.
IFB Rev 02/2024 8

IFB 26-851 | Route 66 Bells Station Oil Derrick Lighting and Installation | Issue Date: 2/18/2026
6. SPECIFICATION TABLE
Item Base Bid Requirement Add Alternate Requirement
LINAIRE(R) Flex 3D Bend RGBW, IP67, RGBW pixel/chase fixtures, IP67+,
Lighting
24VDC, 90+ CRI explosion-proof
Welded steel/aluminum, powder-
Structure N/A
coated, engineered
DMX512, remote access, future chase DMX pixel controller, programmable,
Controls
support remote access
Class 2 drivers, sized for base + future
Power Dedicated drivers for chase fixtures
load
Integrated cable management, secure
Mounting Channels, U-clips, end caps
attachment
Licensed contractor, link to install
Installation Licensed electrician, link to install guide
guides
UL, CSA, NEC, IP67, UV, 5-year UL, NEC, hazardous location if
Compliance
warranty required
Acceptable Heavily scrutinized, full
Heavily scrutinized, full documentation
Equivalents documentation
IFB Rev 02/2024 9

IFB 26-851 | Route 66 Bells Station Oil Derrick Lighting and Installation | Issue Date: 2/18/2026
IFB Rev 02/2024 10