Rural Mother-Infant Welcome Home Initiative Support Services

EVENT

TIME

(Central Time Zone)

DATE

(all dates are State business days)

1.

RFI Issued

June 15, 2026

1.

RFI Response Deadline

2:00 PM

July 1, 2026

RFI #: 34320-21126

TECHNICAL INFORMATIONAL FORM

1. RESPONDENT LEGAL ENTITY NAME:      

1. RESPONDENT CONTACT PERSON:

Name, Title:      

Address:      

Phone Number:      

Email:      

1. Organization Overview and Relevant Experience
Provide a brief description of your organization, including your mission, service areas, primary populations served, and experience supporting maternal health, infant health, family engagement, rural health, public health, community outreach, event coordination, or similar services.

1. Experience Serving Rural Communities
Describe your organization’s experience working in rural communities, including any experience serving pregnant women, postpartum women, infants, fathers, caregivers, or families with barriers related to transportation, childcare, health literacy, language access, poverty, social isolation, or limited access to health care and community resources.

1. Availability and Geographic Reach
Identify the Tennessee counties or regions where your organization currently operates or could reasonably provide services. Describe how quickly your organization could begin implementation after contract execution and whether your organization could support services in multiple rural counties at the same time.

1. Potential Service Model
Describe the service model your organization would recommend for supporting Mother-Infant Welcome Home events, baby shower events, or similar community-based family engagement activities in rural counties. Include whether your organization could provide all services directly, use subcontractors or local partners, or support only selected components of the project.

1. Event Planning and Logistics
Describe your approach to planning and conducting community-based events for pregnant and postpartum women and their families. Include your approach to venue selection, scheduling, staffing, registration, setup, accessibility, transportation considerations, security, supplies, cleanup, and coordination with local partners.

1. Participant Outreach and Engagement
Describe how your organization would identify, invite, remind, and encourage attendance among eligible participants referred by or connected through TDH, CHANT, county health departments, or other approved sources. Include strategies for reaching families who may be difficult to contact or reluctant to participate.

1. Family-Centered and Culturally Responsive Approach
Describe how your organization would create a welcoming, respectful, trauma-informed, and culturally responsive environment for families. Include any experience adapting services for rural communities, families with low health literacy, non-English-speaking participants, fathers, grandparents, caregivers, or families with disabilities.

1. Maternal and Infant Health Education Support
Describe your organization’s experience delivering or supporting health education related to pregnancy, postpartum health, infant care, safe sleep, breastfeeding or infant feeding, maternal mental health, substance use awareness, injury prevention, home safety, or connection to community resources. Specify whether education would be delivered by your staff, TDH/CHANT staff, local partners, or a combination.

1. Coordination with TDH, CHANT, County Health Departments, and Local Partners
Describe how your organization would coordinate with TDH, CHANT Care Coordinators, county health departments, hospitals, clinics, community-based organizations, faith-based organizations, and other local partners before, during, and after events.

1. Registry Item Procurement, Storage, and Distribution
Describe your organization’s ability to procure, receive, store, transport, track, and distribute TDH-approved mother-infant registry items or similar support items. Include any experience managing inventory, documenting item distribution, preventing loss or duplication, and ensuring items are distributed only to approved participants.

1. Safety and Quality Controls for Distributed Items
Describe your organization’s process for ensuring that all distributed items are new, appropriate, safe, and consistent with TDH-approved specifications. Include how your organization would handle damaged, recalled, substituted, unavailable, or returned items

1. Data Collection, Documentation, and Reporting
Describe your organization’s ability to collect and report basic project information, such as event dates and locations, participant attendance, referrals or resource connections, items distributed, educational topics covered, partner participation, participant feedback, and other performance measures. Identify any data systems or tools your organization currently uses.

1. Privacy and Confidentiality
Describe your organization’s experience protecting confidential participant information. Include any policies, staff training, system controls, or procedures used to protect personally identifiable information, protected health information, referral information, attendance records, or other sensitive project information.

1. Staffing and Qualifications
Describe the staffing model your organization would use for this type of project. Include potential roles, qualifications, supervision, training, background checks, use of volunteers, and the ability to provide staff coverage in rural counties.

1. Implementation Timeline and Readiness
Describe a realistic implementation timeline for launching services after contract execution. Include major start-up activities, such as hiring or assigning staff, partner outreach, event planning, procurement of items, development of materials, training, and scheduling the first event.

1. Risks, Barriers, and Mitigation Strategies
Identify the most significant risks or barriers to successful implementation in rural counties and describe how your organization would address them. Examples may include transportation, weather, staffing shortages, participant attendance, local partner capacity, supply chain delays, language access, or data collection challenges.

1. Performance Measures and Outcomes
Recommend performance measures TDH should consider for this project. Include any suggested measures related to attendance, participant satisfaction, resource referrals, education completion, item distribution, follow-up, partner engagement, rural reach, or maternal and infant health outcomes.

1. Scalability and Sustainability
Describe whether your organization could scale this model across additional rural counties or sustain services over multiple years. Include any recommendations for phased rollout, regional implementation, pilot testing, or long-term sustainability.

1. Additional Recommendations
Provide any additional recommendations, concerns, alternative approaches, or market information TDH should consider when developing a future solicitation or project model.

COST INFORMATIONAL FORM

1. Budget or Cost Structure
Describe the budget or cost structure your organization typically uses for similar publicly funded, grant-funded, or contracted services. Include whether costs are generally structured by event, participant, county, reimbursement of actual costs, milestone, monthly amount, or another method.

1. Estimated Cost Range and Assumptions
Provide an estimated cost range for planning and conducting one Mother-Infant Welcome Home event or similar rural family engagement event. Include key assumptions such as event size, number of participants, staffing, travel, supplies, registry items, and rural location.

1. Major Cost Drivers and Budget Categories
Identify the primary factors that may increase or decrease costs and the budget categories TDH should consider, such as personnel, travel, event costs, participant outreach, registry items, storage, distribution, educational materials, subcontractors, technology, reporting, administrative costs, or indirect costs.

1. Payment or Reimbursement Considerations
Describe any payment or reimbursement structure that would support successful implementation, including whether advance funding, monthly reimbursement, milestone payments, per-event reimbursement, per-participant reimbursement, or separate reimbursement for approved supplies would be needed.

1. Rural Health Transformation Funding Considerations
Identify any cost, documentation, reporting, allowable-use, sustainability, or implementation considerations TDH should account for if this initiative is funded through Rural Health Transformation funds.

ADDITIONAL CONSIDERATIONS

1. Please provide any additional recommendations, concerns, alternative approaches, implementation considerations, Rural Health Transformation funding considerations, or market information that TDH should consider when developing a future solicitation, competitive grant, contract, funding opportunity, or other procurement method for this initiative.