12 Bdd Electronic Health Info Exchange

Location:	Pennsylvania
Posted:	Oct 8, 2025
Due:	Nov 5, 2025
Agency:	State Government of Pennsylvania
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services
Solicitation No:	6100064627
Publication URL:	To access bid details, please log in.

General Information

Department for this solicitation:

Procurement

Date Prepared:

10/08/25

Types:

IFB

Advertisement Type:

Service

Materials

Service & Materials

PW Construction

Agency Construction

Real Estate

Solicitation/Project#:

6100064627

Solicitation/Project Title:

12 BDD Electronic Health Info Exchange

Description:

The Pennsylvania Department of Labor and Industry (DLI) Office of Disability Determination (BDD) adjudicates claims for the Social Security Disability Insurance (SSDI) and Supplemental Security Income (SSI) Benefits under an agreement with the Social Security Administration (SSA). As part of the BDD’s adjudicative process, disability claims adjudicators obtain medical evidence from the claimant’s medical sources. One way to acquire historical medical evidence is by utilizing a Pennsylvania Patient and Provider Network (P3N). Only Health Information Organizations (HIO) certified by the Department of Human Services (DHS) Office of Medical Assistance Programs (OMAP) can retrieve electronic health information records held in the P3N. Upon BDD receiving authorization, the BDD will utilize the HIO to acquire and share the medical records with the BDD and partners to appropriately access and securely share vital medical information, improving the speed, quality, safety, and cost of patient care. The type of health information to be exchanged may include but is not limited to patient demographics, medical history and records, lab results, medications lists, discharge summaries, care plans, and other relevant clinical information and will be used to determine eligibility for disability benefits under SSA regulations and guidelines

The DLI seeks to award a purchase order to the responsive and responsible Health Information Organization (HIO) that presents the lowest overall cost who will set up a process to acquire patient Protected Health Information (PHI) records of BDD applicants who have provided a valid signed HIPAA compliant authorization for the disclose of PHI.

The term of the purchase order shall begin on the start date and terminate and shall end in one year, unless otherwise terminated by the Commonwealth. The Commonwealth reserves the right to exercise up to four additional one-year renewal options under the same terms and conditions.

The awarded HIO shall comply with all federal or state laws related to the use and disclosure of information including information that constitutes PHI as defined by HIPAA. The awarded bidder shall be responsible for assessing its obligations pursuant to HIPAA. The awarded bidder will be required to execute Business Associates Agreement located in the solicitation attachments.

Bidders must submit a one-time price for the implementation of all activities to engage and a price each per record retrieval. If the HIO offers tiered pricing, the bidding HIO shall upload a price quote document under the attachment section in the Supplier Relationship Management (SRM) system solicitation.

The pricing shall be all inclusive rate of all costs associated with the retrieval and submission of medical records and IT Management.

This IFB is comprised of the following documents, those with an asterick (*) should be submitted with your bid response along with required documents outlined in the SOW.
1. HIO (SOW)
2. Terms and Conditions
2.1 HIPAA Addendum
3. BOP-2201 2201 EO 2021-06 Worker Protection Form*
4. BOP-1307 Lobbying Certification Form*
5. TradeSecret_Confidential Property Info Notice*
Any questions in reference to this IFB must be submitted individually and in writing via email by 4pm ET on Tuesday, October 28, 2025, to the L & I Central Procurement resource account - RA-li-OIT-BAS-Procur@pa.gov, with IFB 6100064627 - 12 BDD Electronic Health Info Exchange in the Subject Line.

All questions and responses are considered an addendum to and part of this IFB. The Issuing Office shall not be bound by any verbal information, nor shall it be bound by any written information that is not either contained within the IFB or formally issued by the Issuing Office. The Issuing Office does not consider questions to be a protest of the solicitation.

Department Information
Department/Agency:	Department of Labor and Industry	Delivery Location:
County:	Statewide	Duration:	1 year

Contact Information
First Name:	Samuel	Last Name:	Messinger
Phone Number: (XXX-XXX-XXXX)	223-231-9676	Email:	samessinge@pa.gov

Solicitation Information
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation.
Solicitation Start Date:	10/15/25
Solicitation Due Date:	11/05/25	Solicitation Due Time:	4:00 PM
Solicitation Opening Date:	11/05/25	Solicitation Opening Time:	4:01 PM
Opening Location:
No. of Addendums:	0

Amended Date:	10/08/25

Related Solicitation Files

Original Files

	HIO Statement of Work Final.pdf
	Terms and Conditions.pdf
	DLI Business Associate Addendum HIPAA 11.24.2014.docx
	BOP-2201 EO 2021-06 Worker Protection Form BOP FINAL.docx
	BOP-1307 Lobbying Certification Form.docx
	TradeSecret_ConfidentialPropertyInfoNotice.pdf
	Locating and Responding to a Solicitation.pdf

12 Bdd Electronic Health Info Exchange

See also