RETREAD TIRES FOR WCPSS BUSES

Location:	North Carolina
Posted:	Feb 11, 2026
Due:	Mar 11, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	26 - Tires and Tubes
Solicitation No:	251-251-26-270
Publication URL:	To access bid details, please log in.

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Page: 1

BID No. 251-26-270

BIDDER: __________________________________________________

WAKE COUNTY PUBLIC SCHOOL

SYSTEM

PURCHASING DEPARTMENT

Refer ALL Inquiries to: BRIAN A. MARTIN

E-Mail: bamartin@wcpss.net

(See page 2 for mailing instructions.)

INVITATION FOR BIDS NO. 251-26-270

Bids will be publicly opened: MARCH 11, 2026, 2:00 PM ET

Contract Type: AGENCY SPECIFIC TERM CONTRACT

Commodity: RETREAD TIRES FOR WCPSS BUSES

Using Agency Name: TRANSPORTATION DEPARTMENT

NOTICE TO BIDDERS

Sealed bids, subject to the conditions made a part hereof, will be received at this office (1551 Rock Quarry Road, Raleigh,

NC) until 2:00 PM ET on the day of opening and then opened, for furnishing and delivering the commodity as described

herein. Refer to page 2 for proper mailing instructions.

Bids submitted via facsimile (FAX) machine in response to this Invitation for Bids will not be acceptable. Bids are subject

to rejection unless submitted on this form.

EXECUTION

In compliance with this Invitation for Bids, and subject to all the conditions herein, the undersigned offers and agrees to

furnish and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified

herein. By executing this bid, I certify that this bid is submitted competitively and without collusion (G.S. 143-54), that none

of our officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter

78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and that

we are not an ineligible vendor as set forth in G.S. 143-59.1. False certification is a Class I felony.

Failure to execute/sign bid prior to submittal shall render bid invalid. Late bids are not acceptable.

BIDDER:

FEDERAL ID OR SOCIAL SECURITY NO.

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY & STATE & ZIP:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE

TELEPHONE NUMBER: TOLL FREE TEL. NO

(800)

TYPE OR PRINT NAME & TITLE OF PERSON SIGNING:

FAX NUMBER:

AUTHORIZED SIGNATURE:

DATE:

E-MAIL:

Offer valid for 45 days from date of bid opening unless otherwise stated here: ____ days

Prompt Payment Discount: _______ % __________ days.

Page: 2

BID No. 251-26-270

BIDDER: __________________________________________________

IFB SCHEDULE

The table below shows the intended schedule for this IFB. WCPSS will make every effort to adhere to this schedule.

Event

Issue IFB

Submit Written Questions

Provide Response to Questions

Submit Proposals

Responsibility

WCPSS

Vendor

WCPSS

Vendor

Date and Time (ET.)

February 11, 2026

February 18, 2026 by 2:00 PM ET

February 25, 2026 by 5:00 PM ET

March 11, 2026 by 2:00 PM ET

PROPOSAL QUESTIONS

Upon review of the IFB documents, Vendors may have questions to clarify or interpret the IFB in order to submit the best

proposal possible. To accommodate the Proposal Questions process, Vendors shall submit any such questions by the

above due date.

Written questions shall be emailed to bamartin@wcpss.net by the date and time specified above. Vendors should enter

“IFB 251-26-270 Questions” as the subject for the email. Question’s submittals should include a reference to the applicable

IFB section and be submitted in a format shown below:

Reference

IFB Section, Page Number

Vendor Question

Vendor question …?

Questions received prior to the submission deadline date, WCPSS’ response, and any additional terms deemed necessary

by WCPSS will be posted in the form of an addendum and shall become an Addendum to this IFB. No information, instruction

or advice provided orally or informally by any WCPSS personnel, whether made in response to a question or otherwise in

connection with this IFB, shall be considered authoritative or binding. Vendors shall rely only on written material contained

in an Addendum to this IFB. Addendums associated with the Invitation for Bid will be posted to the following links

and it will be the vendor’s responsibility to adhere to and check these addendums prior to bid submittal:

(https://www.wcpss.net/partnerships/~board/partnership-and-community/post/suppliers)

(https://evp.nc.gov/solicitations/)

PROPOSAL SUBMITTAL

Proposals, subject to the conditions made a part hereof and the receipt requirements described below, shall be received

at the address indicated in the table below, for furnishing and delivering those items or services as described herein.

Mailing address for delivery of proposal

PROPOSAL NUMBER: IFB: 251-26-270

Wake County Public Schools

ATTN: Brian A. Martin

1551 Rock Quarry Rd. Building F

Raleigh, NC 27610

IMPORTANT NOTE: All responses shall be physically delivered to the office address listed above on or before the response

deadline in order to be considered timely, regardless of the method of delivery. This is an absolute requirement. All risk

of late arrival due to unanticipated delay—whether delivered by hand, U.S. Postal Service, courier, or other delivery service

is entirely on the Vendor. It is the sole responsibility of the Vendor to have the proposal physically in this Office by the

specified time and date of opening. The time of delivery will be marked on each proposal when received, and any proposal

Page: 3

BID No. 251-26-270

BIDDER: __________________________________________________

received after the proposal submission deadline will be rejected. Sealed proposals, subject to the conditions made a part

hereof, will be received at the address indicated in the table in this Section, for furnishing and delivering the commodity as

described herein.

a) Submit one (1) signed, original executed proposal response simultaneously to the address identified in the

table above.

b) Clearly mark each package with: (1) Vendor name; (2) the IFB number; and (3) the due date. Address the

package(s) for delivery as shown in the table above. If Vendor submits more than one (1) proposal, each proposal

shall be submitted in separate envelopes and marked accordingly. For delivery purposes, separate envelopes from a

single Vendor may be included in the same outer package. Proposals are subject to rejection unless submitted with the

information above included on the outside of the proposal package.

PURPOSE AND BACKGROUND

For background purposes, The Wake County Public School System (WCPSS) is currently the largest

school district in North Carolina and the 15th largest in the United States. There are currently 199 schools

serving a student population of approximately 160,000, with approximately 20,000 staff. Wake County

covers 854 square miles. Additional information about the school system can be accessed via the internet

site (www.wcpss.net).

Product will ship FOB to: Wake County Public School System

1551 Rock Quarry Road

Raleigh, NC 27610

Page: 4

BID No. 251-26-270

BIDDER: __________________________________________________

WAKE COUNTY PUBLIC SCHOOLS

BID # 251-26-270

SPLICELESS RETREAD TIRES

SPECIFICATIONS

SCOPE OF CONTRACT:

This contract is limited to the furnishing and delivering of approximately 1800 to 2000 spliceless retread tires per attached

specifications to Wake County Public School System (WCPSS). Tires to be retread under this contract are of various sizes

and of radial construction, for the use on school buses. Tires will be delivered mounted on the rim. WCPSS will provide

rims for mounting. Vendor will pick up used tires and rims at the WCPSS bus garage. Vendor must provide for the dismount

of used tires. Vendor must mount new spliceless retread tires and deliver to the WCPSS bus garage. Vendor must provide

new valve stems with each mounted tire. Vendor must provide credit for useable casings and disposal of scrap tires as

agreed by WCPSS. Leftover or excess rims will be delivered back to WCPSS each week. WCPSS bus fleet size is

approximately 1016 buses and runs 16.2 million miles annually.

DURATION OF CONTRACT:

This contract is intended to cover WCPSS’ normal requirements for tire retreading as defined herein for the period from

approximately July 1, 2026, or date of award, whichever is later, through approximately June 30, 2027. WCPSS reserves

the right to renew this contract for three (3) additional years in one-year increments if satisfactory to both parties.

CONTRACT VALUE:

The estimated value of this contract is for the purchase of approximately 1800 to 2000 retread tires annually and is not

guaranteed. All quantities are estimates only and are submitted merely as a guide. WCPSS shall not be obligated to

purchase more than its normal requirements.

AWARD OF CONTRACT:

WCPSS intends to award this bid on the basis of whatever is most advantageous to WCPSS; taking into account price,

service, quality, and tire performance. This may result in an award to multiple bidders. Award of this contract is also

contingent upon available funding.

PURCHASES FROM OTHER SOURCES:

It shall be understood and agreed that if and when the need arises, including for purposes of retread testing and evaluation,

WCPSS may purchase certain retread products for special purposes from sources other than this contract. In addition,

WCPSS reserves the right to purchase retread tires from other sources when the required retread type, product, and/or size

is not available from this contract.

DELIVERY AND PICKUP:

The awarded bidder agrees to keep two (2) storage trailers at the WCPSS bus garage that hold approximately 250 tires

each. Storage trailers must be in place within two (2) weeks of the award date.

WCPSS estimates the need for 60 spliceless retread tires every two (2) weeks. However, this is only an estimate and the

quantity may vary.

Page: 5

BID No. 251-26-270

BIDDER: __________________________________________________

The awarded bidder agrees to pick up mounted used tires from the WCPSS bus garage. Tires must be dismounted at

vendor’s facility. All unused rims must be returned to the WCPSS bus garage on the next delivery day. The vendor will

accumulate an excess number of rims since not all used tires can be re-capped. Vendor must provide for disposal or

repurpose of all tires that cannot be re-capped along with needed documentation. A tire credit must be applied to WCPSS

for each tire that is not returned.

All charges for pickup and delivery must be included in the bid price.

WCPSS may give written notice to contractor that it requires less or more frequent service than stated above and contractor

may provide such user service on the allowable less-frequent schedule.

WCPSS expects the delivery schedule to be firm and fully expects compliance with the stated delivery schedule. Failure of

the contractor to meet delivery schedules may be cause for removal from the contract.

In the event delivery is not received within the contract delivery period, the contractor may be held in default in accordance

with paragraph 1, DEFAULT AND PERFORMANCE BOND, in the North Carolina General Contract Terms and Conditions;

and, WCPSS may procure the articles or services from other sources and hold the contractor responsible for any excess

cost occasioned thereby.

If circumstances beyond the control of the contractor result in a late delivery, it is the responsibility and obligation of the

contractor to make the details known immediately to the designated WCPSS contact for this contract.

ORDERING INFORMATION:

Contractors are required, upon request of WCPSS, to provide WCPSS with catalogs, descriptive literature, and/or a listing

of authorized dealers complete with toll free phone numbers, contact information, and email addresses. This information is

to be provided to WCPSS within five (5) business days of the request. Such information shall be provided at no charge to

WCPSS.

Contractors are required to provide toll free phone numbers and email addresses (if available) for WCPSS to conduct

business with the contractor. If orders are required to be placed with a contractor’s authorized dealer, the dealer will be

required to provide a toll free number and email address.

Contractors will work with WCPSS and the steer tire contract vendor. The WCPSS contact is Devin Weber, 919-795-0850,

dweber@wcpss.net.

CONTRACT CHANGES:

Contract changes, if any, over the life of the contract are implemented by contract addenda released by WCPSS to the

contractor. If the contractor is accepting orders and/or delivering through other parties, for example, a manufacturer

accepting orders and delivering through a dealer network or dealers receiving orders through a network of other dealers,

then it is the responsibility of the contractor to apprise such parties of all such contract addenda.

If subcontractors are used by the contractor to perform the retreading or repairing processes, or any part thereof, these

subcontractors cannot be changed for the life of the contract without written approval from WCPSS.

SUBSTITUTIONS:

Substitutions are not permitted without prior written approval of WCPSS. Failure of the contractor to comply with this

requirement may result in the removal of the contractor from the contract.

CANCELLATION OF CONTRACT:

WCPSS reserves the right to cancel this contract at any time, following 60 days written notice to the contractor(s). If WCPSS

exercises its option to cancel the contract as provided herein, the contractor shall deliver all casings and retread tires in its

possession to WCPSS within two (2) weeks after receipt of the cancellation notice. These deliveries will be at no additional

charge to WCPSS other than the correct contract pricing for the new retreads.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Solicitation Number:	251-251-26-270
Project Title:	RETREAD TIRES FOR WCPSS BUSES
Description:	BID # 251-26-270 - RETREAD TIRES FOR WCPSS BUSES - PRICING/LABOR RATE TO COMMENCE JULY 1, 2026 & HELD FIRM THROUGH JUNE 30, 2027, WITH THE POSSIBILITY OF EXTENDING PRICING/LABOR RATE FOR UP TO THREE (3) ADDITIONAL YEARS IN ONE-YEAR INCREMENTS
Opening Date:	3/11/2026 2:00 PM
Posted Date:	2/12/2026
Status:	Open
Department:	WAKE COUNTY BD OF EDUCATION


Solicitation Number * 251-251-26-270	Department WAKE COUNTY BD OF EDUCATION	Status Reason Open
Opening Date 2026-03-11T14:00:00.0000000	Posted Date * 2026-02-11T16:15:52.0000000Z	Commodity Code Tires and tire tubes
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Brian Martin
Description BID # 251-26-270 - RETREAD TIRES FOR WCPSS BUSES - PRICING/LABOR RATE TO COMMENCE JULY 1, 2026 & HELD FIRM THROUGH JUNE 30, 2027, WITH THE POSSIBILITY OF EXTENDING PRICING/LABOR RATE FOR UP TO THREE (3) ADDITIONAL YEARS IN ONE-YEAR INCREMENTS

Attachments Invitation for Bid # 251-26-270 - Retread Tires for WCPSS Buses (Transportation).pdf (546.46 KB)

RETREAD TIRES FOR WCPSS BUSES

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