Medical/Rx
| Location: | Florida |
|---|---|
| Posted: | Nov 4, 2025 |
| Due: | Dec 12, 2025 |
| Agency: | Hillsborough County Public Schools |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 25598-RFP-DST |
| Publication URL: | To access bid details, please log in. |
Main
Agency
Hillsborough County Public Schools
Hillsborough County Public Schools
Status
Active
Active
Fiscal Year
2025
2025
Title
Medical/Rx
Medical/Rx
Type
Request for Proposal
Request for Proposal
Department
Employee Benefits
Employee Benefits
Online Submissions
Yes
Yes
Project Estimate
Piggyback Solicitation
No
No
Insurance Required
No
No
Bid Bond Required
No
No
Bid Bond Amount
Performance Bond Required
No
No
Performance Bond Amount
Construction Bond Required
No
No
Construction Bond Amount
Scope of Services
The School Board of Hillsborough County, headquartered in Tampa, FL, 33601 and referred to throughout this document as HCPS, is requesting quotes for medical benefits, including behavioral health and pharmacy, for its active employees, under age 65 retirees, Medicare-eligible retirees, and COBRA participants, effective on January 1, 2027. The total number of eligible employees is approximately 24,328, of which 78.5% are currently enrolled in Medical/Rx coverage. Enrollment as of August 2025 includes 18,601 active employees, 44 COBRA participants, and 476 pre-65/post-65 retirees and surviving spouses for a total enrollment of 19,121.
HCPS is fully insured through Aetna through 12/31/25 but will be moving to Self Funded under Aetna effective 1/1/26. In 2026, HCPS is moving to 3 new medical plans (more details below). HCPS is providing several structures for respondents to choose from as they consider the best solution to propose for HCPS. The goal of any response is that it will help the District achieve their goals of claims cost mitigation. HCPS leaves it to each respondent`s discretion on what option to propose:
1. Self-Funded ASO option with Rx carved in
2. Self-Funded ASO option with Rx carved out
3. Self-Funded TPA option with Rx carved in
4. Self-Funded TPA option with Rx carved out
The School Board of Hillsborough County, headquartered in Tampa, FL, 33601 and referred to throughout this document as HCPS, is requesting quotes for medical benefits, including behavioral health and pharmacy, for its active employees, under age 65 retirees, Medicare-eligible retirees, and COBRA participants, effective on January 1, 2027. The total number of eligible employees is approximately 24,328, of which 78.5% are currently enrolled in Medical/Rx coverage. Enrollment as of August 2025 includes 18,601 active employees, 44 COBRA participants, and 476 pre-65/post-65 retirees and surviving spouses for a total enrollment of 19,121.
HCPS is fully insured through Aetna through 12/31/25 but will be moving to Self Funded under Aetna effective 1/1/26. In 2026, HCPS is moving to 3 new medical plans (more details below). HCPS is providing several structures for respondents to choose from as they consider the best solution to propose for HCPS. The goal of any response is that it will help the District achieve their goals of claims cost mitigation. HCPS leaves it to each respondent`s discretion on what option to propose:
1. Self-Funded ASO option with Rx carved in
2. Self-Funded ASO option with Rx carved out
3. Self-Funded TPA option with Rx carved in
4. Self-Funded TPA option with Rx carved out
Dates(All times are listed as
EST
)
Broadcast Date
11/4/2025 4:00 PM EST
11/4/2025 4:00 PM EST
Question End Date
11/20/2025 12:00 PM EST
11/20/2025 12:00 PM EST
Due Date
12/12/2025 12:00 PM EST
12/12/2025 12:00 PM EST
Bid Opening Date
Pre-Bid Meetings
Total: 0
(All times are listed as
EST
)
| Date | Time | Mandatory | Location |
Shortlist Meeting
Total: 0
(All times are listed as
EST
)
| Date | Time | Location |
Documents
Total: 9
Quote/Bid
Quote/Bid Items
Additional Quote/Bid Items Fields
Quote/Bid Items
Total: 0
| # | Required | Group | Make | Model | Description | Quantity | Unit of Measure | Price/ Percent | Type |
Delivery Date
None
None
Required Files to be Uploaded by the Vendor
None
None
Shipping
None
None
Terms and Conditions
None
None
Include Shipping in Price of Items
No
No
Display Bid Tabulation to Vendors
No
No
Display Vendor Submissions to Vendors
No
No
View Vendor Submissions while Bid Solicitation is Active
No
No
Allow Options File to be Updated after Due Date
No
No
Allow Post Due Date Submission
No
No
Questions & Answers
Total: 0
| Question | Date Asked | Answer | Date Answered |
Commodity Codes
Total: 10
| Code | Description |
| [918-69] | Insurance Consulting |
| [953-52] | Insurance and Insurance Services (Not otherwise classified) |
| [918-32] | Consulting Services (Not Otherwise Classified) |
| [918-40] | Employee Benefits Consulting |
| [953-52] | Insurance and Insurance Services (Not otherwise classified) |
| [953-27] | Insurance Claims Processing Services |
| [958-61] | Insurance and Risk Management Services |
| [953-48] | Health/Hospitalization (Including Dental and Visual Insurance) |
| [948-7] | Administration Services, Health |
| [948-48] | Health Care Services (Not Otherwise Classified) |
Publications
Total: 0
| Publication | Date |
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