REQUEST FOR PROPOSAL: 26P-CN-201 NEW CONSTRUCTION RESIDENTIAL DESIGN

REQUEST FOR PROPOSAL
RFP 26P-CN-201
New Construction Residential Design
April 2026
Prepared By:
Cook Inlet Housing Authority
Procurement Department
3510 Spenard Road
Anchorage, Alaska 99503
Airis Schweninger
Procurement Specialist
Phone: (907) 793-3029
aschweninger@cookinlethousing.org

Contents
REQUEST FOR PROPOSAL ....................................................................................................... 3
PROPOSAL SUBMITTALS ........................................................................................................... 3
QUESTIONS ................................................................................................................................. 3
PERIOD OF PERFORMANCE ..................................................................................................... 3
CONTRACT TERM ....................................................................................................................... 3
SCOPE OF WORK ....................................................................................................................... 4
INVOICING.................................................................................................................................... 6
PREFERENCE STATEMENT ....................................................................................................... 7
PREFERENCE FACTOR .............................................................................................................. 7
INDEMNITY AND INSURANCE REQUIREMENTS ...................................................................... 7
GENERAL REQUIREMENTS ..................................................................................................... 10
RFP CONDITIONS AND PROVISIONS ...................................................................................... 10
PROPOSAL SUBMITTAL REQUIREMENTS .............................................................................. 11
EVALUATION PROCESS ........................................................................................................... 12
PROTEST ................................................................................................................................... 14
AWARD ....................................................................................................................................... 14
LIST OF ATTACHMENTS .......................................................................................................... 15

REQUEST FOR PROPOSAL
RFP 26P-CN-201
New Construction Residential Design
Cook Inlet Housing Authority (CIHA) will accept proposals from responsive and responsible firms
that can provide design services, including concept design, to include new construction of single-
family, duplex, tri-plex, and four-plex designs.
PROPOSAL SUBMITTALS
Proposals must be submitted, clearly marked: "Attn: Procurement, RFP 26P-CN-201, New
Construction Residential Design- Do Not Open". CIHA will reject proposals received after the
deadline. Faxed proposals will not be accepted.
* Mailed and hand-delivered proposals: Proposals must be received on May 19, 2026, at
2:00PM at CIHA, Attn: Procurement, 3510 Spenard Road, Anchorage, Alaska 99503 no
later than according to the time clock located at CIHA's front desk.
* Emailed proposals: Proposals must be received no later than May 19, 2026, 2:00PM
according to the time and date received by CIHA's email server. Emailed proposals may be
submitted to Procurement@cookinlethousing.org.
QUESTIONS
CIHA shall not be bound by any oral interpretation of this RFP. Questions are encouraged and
should be sent in writing to CIHA's Procurement Manager via email. All questions must be
received at CIHA no later than May 5, 2026, 2:00PM Written questions received by the deadline
will be answered by addendum to all vendors.
Email: Procurement@cookinlethousing.org
No communication is to be directed to any other CIHA employees or CIHA representative.
Substantive issues will be answered in writing in the form of an Addendum to this RFP. If
determined necessary by CIHA, the proposal submittal due date may be extended and will be
stated as such in the Addendum form.
PERIOD OF PERFORMANCE
The period of performance shall begin upon the contract award and shall continue until completion
and acceptance of all tasks and deliverables, as set forth in the Scope of Work.
CONTRACT TERM
Award of a professional services contract for the specified work will include an initial one (1) year
term with an option to extend for four (4) additional one (1) year terms based on available funding,
satisfactory performance, agreed upon pricing and mutual consent. The yearly contract shall be
automatically renewed for one (1) year unless either party gives written notice of thirty (30) days
prior to the expiration thereof. The cost portion of your proposal submitted should include the
initial one (1) year term and the extension option years. CIHA reserves the right to award to one
or more contractors.

SCOPE OF WORK
Residential (Designs submitted to Anchorage Building Safety for plan review and approval) Scope
of Work includes residential architectural and structural design services as required and as
necessary to support CIHA's business operations. CIHA requires Firms that can provide design
services, including concept design, to include new construction of single-family, duplex, tri-plex,
and four-plex designs under the International Residential Code (IRC), with local amendments,
which are current and adopted by the Municipality of Anchorage at the time of the request for
services.
CIHA may develop simple, preliminary building designs in-house with computer-based design
software. The Scope of Work will require the awarded residential home designer and structural
professional to work with CIHA staff to complete the design on electronic design software, and
prepare the drawings and calculations as specified in the Municipality of Anchorage (MOA)
Handout R.01 "Application Requirements for Single-Family, Duplex and Mobile Homes", Handout
R.02 "Structural Review Items for Plan Review of Residential Permits and MOA Policy AG.04
"Structural Drawings - Review and Signature of Designer for Up to a 4-Plex Residential"
Building designs reuse; provide permitting coordination for pre-approved house plans that were
originally developed under this or previous Contracts.
Exclusions from Handout R.01 requirements:
* Land surveying, proposed plot plans, As-builts (CIHA maintains term contracts with
licensed land surveyors for residential and commercial survey drawings)
Residential (Design option to exempt one- and two-family homes from plan review)
The Scope of Work includes residential architectural and structural design services as required
and as necessary to support CIHA's business operations. CIHA requires Firms that can provide
design services, including concept design, to include new construction of single-family, duplex,
tri-plex, and four-plex designs under the International Residential Code (IRC), with local
amendments, which are current and adopted by the Municipality of Anchorage at the time of the
request for services.
CIHA may develop simple, preliminary building designs in-house with computer-based design
software. The Scope of Work will require the awarded residential home designer and structural
professional to Work with CIHA staff to complete the design on electronic design software, and
prepare the drawings and calculations as specified in the Municipality of Anchorage (MOA) Policy
AG.38 Third Party Plan Review, Handout R.02 "Structural Review Items for Plan Review of
Residential Permits and MOA Policy AG.04 "Structural Drawings - Review and Signature of
Designer for Up to a 4-Plex Residential"
Building designs reuse; provide permitting coordination for pre-approved house plans that were
originally developed under this or previous contracts.
Exclusions from Handout R.01 requirements:
* Land surveying, proposed plot plans, As-builts. (CIHA maintains term contracts with
licensed land surveyors for residential and commercial survey drawings)
Commercial

The Scope of Work includes commercial residential architectural and structural design services
as required and as necessary to support CIHA's business operations. CIHA may require Firms to
provide design services, including concept design, which include new construction of 3-plex and
4-Plex designs under the International Building Code (IBC), with local amendments, which are
current and adopted by the Municipality of Anchorage at the time of the request for services.
CIHA may develop simple, preliminary designs in-house with PC based design software. The
Scope of Work will require the awarded residential designer and structural professional to Work
with CIHA staff to complete the design on electronic design software, and prepare the drawings
and calculations as specified in the Municipality of Anchorage (MOA) Handout AG.06 "Building
Permit Requirements for Commercial Buildings", and MOA Policy AG.04 "Structural Drawings -
Review and Signature of Designer for Up to a 4-Plex Residential"
Building designs reuse; provide permitting coordination for pre-approved house plans that were
originally developed under this or previous Contracts.
Exclusions from Handout AG.06 requirements:
* Land surveying, proposed plot plans, As-builts. (CIHA maintains term contracts with
licensed land surveyors for residential and commercial survey drawings)
Project Services
* Residential designer will work with CIHA staff to complete building design
* Landscape design drawing incorporated with the building design
* Residential designer will work with structural professional to incorporate structural
considerations in the design drawings, and prepare required structural calculations
* Residential designer will work with civil professional to incorporate civil considerations in
the design drawings, and prepare required civil calculations when required for commercial
permit applications
* Residential designer to provide building permitting services
* Residential designer will coordinate the design drawing with the land surveyor for
proposed plot plans, and As-builts
* Residential designer will coordinate building design with the roof truss Manufacturer for
the drawing and engineering of roof trusses for inclusion in the design drawings
* Residential designer will offer re-use permit coordination of pre-approved building plans
* Residential designer will offer conceptual design services when required
Construction Drawings and Documents
Construction Drawings shall be drawn to scale and shall provide the necessary information
to verify compliance with applicable building codes and include but not limited to the
following.
* Building Code study, including building construction type, occupancy, exiting and
applicable code.
* Structural engineering calculations and specifications.

* Civil engineering and calculations, including storm water treatment plans, and soil reports,
geotechnical reports, storm water management reports, water & sewer design when
required to obtain commercial building permits.
* Energy efficiency design: The construction drawings shall provide details
including insulation materials, and their R-values, fenestration U-factors,
mechanical system design criteria; mechanical space heating and water heating
systems and equipment types, sizes and efficiencies; duct and pipe insulation
and sealing; and air sealing details.
* Certified Plot Plan: (provided by others, with home designer coordination)
Stamped and signed by a Professional Land Surveyor, registered in the State of
Alaska, showing the size and location of new construction and existing structures
on the site and distances from lot lines, with established street grades and
proposed finished grades as applicable.
* Landscaping plan: To include reference to quantity and location of plantings.
Provide common and scientific name, planting depth, root ball size, and other
design criteria as required by Title 21 and any other authorities having
jurisdiction.
* Architectural Drawings: To include building elevations, cross sections, floor plans;
the location and sizes of all doors, windows, closets, decks, plumbing fixtures,
cabinets and appliances, wall and column sizes, thickness and material. To
include the use of all areas and means of egress, fire assembly construction, and
energy efficiency details.
* Structural Drawings: To include footing construction detail, foundation
construction details, framing construction detail, masonry construction detail,
wood construction detail, steel construction detail, showing supports,
connections, design criteria, snow load, wind gust and seismic design categories.
* Foundation Drawings: To include all applicable dimensions including footing
sizes with description of reinforcement layout and description of foundation drain
system location of all slabs describing thickness of slab, base, reinforcement,
vapor barrier and any slopes.
* Civil Drawings (when required): To include civil site plan, existing and proposed
topography, drainage patterns, water system design, waste-water system
design, storm-water system design, snow storage calculations, parking
calculations, structural fill details and cross-sections and utility connection details.
* Roof Framing Drawings: To include engineering, size, type, location and anchoring
of roof trusses.
* Lighting Plan: light fixture location
INVOICING
Invoices are to include the contract control number, date(s), and a list of exact services performed,
within 30 days from the end of the monthly billing period.

Invoices shall be sent to CIHA Accounts Payable Department by one of the following methods: 1)
email to cihaap@cookinlethousing.org; or 2) mail to Cook Inlet Housing Authority, Attn: Accounts
Payable, 3510 Spenard Road, Anchorage, Alaska 99503.
PREFERENCE STATEMENT
The work to be performed under this contract is subject to Section 7(b) of the Indian Self-
Determination and Education Assistance Act (25 U.S.C. 450e(b)). In accordance with 25 U.S.C.
450e(b) and 24 CFR 1000.52, CIHA requires that to the greatest extent feasible; (i) preferences
and opportunities for training and employment shall be given to American Indians/Alaska Natives
(AIAN); and (ii) preferences in the award of contracts and subcontracts shall be given to AIAN
owned economic enterprises.
The Contractor shall include this Indian Preference Statement, in its entirety, in every subcontract
in connection with the awarded contract, and shall, at the direction of CIHA, take appropriate
action pursuant to the subcontract upon a finding by the recipient or HUD that the subcontractor
has violated 25 U.S.C. 450e(b).5307.
Preference will be given to AIAN, Small-, Minority- and Women-owned businesses. AIAN, Small-
Minority- and Women-owned businesses are encouraged to submit proposals.
PREFERENCE FACTOR
AIAN, Small-, Minority- and Women-owned preference in contracting is applicable to this Request
for Proposal (RFP) and any contractor/firm/vendor stating a preference must submit a signed
HUD 5369-A Certification Form (Attachment A) with their submitted bid to qualify for a preference;
ownership must be a minimum of 51% and be active in the day- to-day control and operation of
the business. CIHA shall reserve fifteen percent (15%) of the total of available rating points for
qualified AIAN-owned organizations or economic enterprises and ten percent (10%) for Small-,
Minority- and Women-owned businesses.
The prospective contractor must provide, to the greatest extent feasible, preference in
employment and training opportunities created as a result of a contract awarded as a result of the
RFP.
INDEMNITY AND INSURANCE REQUIREMENTS
Indemnification
A. To the fullest extent permitted by law, Contractor shall release, defend, indemnify and hold
CIHA, its subsidiaries, directors, officers, agents, officials, employees and consultants
(collectively, "Indemnified Parties") harmless from and against all claims or loss, including
without limitation any and all demands, suits, expenses, damages, fines, charges, liens,
actions or liability of any nature, kind or character whatsoever, and including without
limitation, claims or loss resulting from injury, death, economic loss, violation of statutes,
ordinances, constitutions or other laws, rules or regulations, contractual claims, attorneys'
fees, costs or expenses or any other kind of loss (collectively, "claims or loss"), related to,
resulting from or arising directly or indirectly out of the activities of Contractor, the
performance, failure of performance or breach of any term of this Contract by Contractor,
or by any person or entity employed by Contractor in the performance of this Contract,
regardless of whether such claim or loss is caused in part by Indemnified Parties.

B. Contractor's responsibility for defense and indemnification extends to and includes any
claim or loss alleging acts or omissions by Indemnified Parties that are said to have
contributed to the claim or loss. However, Contractor shall not be required to indemnify
an Indemnified Party for any claim or loss that results from the sole negligence or willful
misconduct of the Indemnified Party.
C. In any and all claims against the Indemnified Parties by any employee of Contractor,
anyone directly employed by Contractor or anyone for whose acts the Contractor may be
liable, the indemnification obligation shall not be limited in any way by any limitation on
the amount or type of damages, compensation or benefits payable by or for Contractor
under workers' compensation acts, disability benefit acts or other employee benefit acts.
D. Contractor agrees that as part of any subcontract, its subcontractor shall provide
assurance of defense and indemnity in CIHA's favor that are identical in scope as those
assumed by Contractor under the terms of this Contract.
E. The requirement of any insurance required of Contractor under this Contract shall not limit
Contractor's indemnification responsibilities under this section in any way.
Insurance
A. Without limiting the Contractor's indemnification responsibilities, it is agreed that
Contractor shall purchase, at its own expense, and maintain in force at all times during the
performance of services under this agreement the following policies of insurance. Such
policies shall be primary to any policies held by CIHA.
B. Where specific limits are shown, it is understood that they shall be the minimum acceptable
limits. If the Contractor's policy contains higher limits, CIHA shall be entitled to coverage to
the extent of such higher limits. Certificates of Insurance must be furnished to the Manager
of Procurement prior to fully executing the Contract, and as a condition of payment,
Contractor shall purchase and maintain insurance that will protect it from the claims arising
out of its operations under the Contract, whether the operations are by Contractor, or any
of its consultants or subcontractors or anyone directly or indirectly employed by any of
them, or by anyone for whose acts any of them may be liable. This includes Worker's
Compensation Insurance, Employer's Liability Insurance, Comprehensive General
Liability Insurance and Automobile Liability Insurance.
C. Contractor's insurance shall name CIHA as additional insured, except for Worker's
Compensation. All insurance policies shall comply with and be issued by insurers licensed
to transact the business of insurance under Alaska Statutes Title 21.
D. Failure to furnish satisfactory evidence of insurance or lapse of the policy is a material
breach of this Contract and shall be grounds for termination of the Contractor's services.
All insurance companies obligated under the following described policies must have a best
rating of "A - VII" or better as identified in the A.M. Best Insurance Rating Guide, most
recent edition.
Minimum Limits of Liability
Contractor shall maintain with a company satisfactory to CIHA at least the limits of liability set
forth below. The requirements of this section shall not limit Contractor's indemnification
responsibilities as provided in the Contract.

A. Worker's Compensation and Employers' Liability: The Contractor shall provide and
maintain, for all employees engaged in work under this Contract, coverage as required by
AS 23.30.045; and, where applicable, any other statutory obligations including but not
limited to Federal U.S.L. & H. and Jones Act requirements. This policy must waive
subrogation against CIHA.
1. Worker's Compensation - Statutory limits
2. Employer's Liability - $1,000,000 Each Accident, $1,000,000 Disease - Each
Employee; $1,000,000 Disease - Policy Limits
B. Commercial General Liability Insurance: Covering all business premises used by and
operations conducted by the Contractor in the performance of services under this Contract
with minimum coverage limits of $1,000,000 combined single limit per occurrence. This
policy must waive subrogation against CIHA.
1. $1,000,000 Each Occurrence
2. $2,000,000 General Aggregate
3. $2,000,000 Products/Completed Operations Aggregate
4. $1,000,000 Personal and Advertising Injury
5. $50,000 Fire Damage Legal Liability (any one fire)
6. $5,000 Medical Expense (any one person)
C. Commercial Automobile Liability Insurance: Covering all vehicles, owned, hired or non-
owned, used by the Contractor in the performance of services under this Contract with
minimum coverage limits of $1,000,000 combined single limit of bodily and property
damage. This policy must waive subrogation against CIHA.
D. Professional Liability Insurance: Covering all errors, omissions or negligent acts in the
performance of services under this Contract. Limits required per the following schedule:
Contract Amount Minimum Required Limits
Under $100,000 $250,000 per Occurrence/Annual Aggregate
$100,000 - $499,999 $500,000 per Occurrence/Annual Aggregate
$500,000 - $999,999 $1,000,000 per Occurrence/Annual Aggregate
$1,000,000 or over Refer to Manager of Procurement
Cancellation, Renewal and Modification
Contractor shall maintain in effect all insurance coverages required under the Contract at
Contractor's sole expense and with insurance companies acceptable to CIHA. All policies shall
contain a provision that coverage will not be modified, cancelled or not renewed until at least thirty
(30) days prior written notice has been given to CIHA. Certificates of insurance showing required
coverage to be in force pursuant to this Section shall be filed with CIHA prior to commencement
of the Work. In the event Contractor fails to obtain or maintain insurance coverage required under
the Contract, CIHA may purchase such coverage as desired for CIHA's benefit and charge the
expense to Contractor or terminate the Contract for default.
Continuation of Coverage
If any of the required liability insurance is on a claims made basis, "tail" coverage will be required
at the completion of this contract for twelve (12) months, or the maximum time period reasonably
available in the marketplace. Contractor shall furnish certification of "tail" coverage as described
or continuous "claims made" liability coverage for twelve (12) months following Contract

completion. Continuous "claims made" coverage will be acceptable in lieu of "tail" coverage
provided its retroactive date is on or before the effective date of this Contract. If Continuous
"claims made" coverage is used, Contractor shall be required to keep the coverage in effect for
not less than twelve (12) months from the end of the Contract. This will be a condition of the final
acceptance of work or services.
Certificates of Insurance
Certificates of insurance and copies of all insurance policies and endorsements if requested by
CIHA required by this Section 10 shall be delivered to the Procurement Manager prior to
commencement of the Work, or as soon thereafter, as is practicable. Renewable certificates shall
be delivered to the Procurement Manager no later than thirty (30) days subsequent to the
certificate's expiration date. No contract will be signed until the certificate of insurance has been
received and approved by the Procurement Manager.
If the insurance expires or is cancelled during the term of the contract, services and related
payments will be suspended. Certificates shall be addressed to Cook Inlet Housing Authority,
ATTN: Procurement, 3510 Spenard Road, Anchorage, Alaska 99503.
Subcontractors
Contractor shall require and verify all subcontractors maintain insurance coverage subject to all
of the requirements stated herein.
Additional Insured
Cook Inlet Housing Authority, ATTN: Procurement, 3510 Spenard Road, Anchorage, Alaska
99503
GENERAL REQUIREMENTS
The general rules and conditions which follow apply to all proposals issued by CIHA unless
otherwise specified.
Request for proposal (RFP) is defined as a request for an offer, by one party to another, of terms
and conditions with reference to some work or undertaking.
This document constitutes a request for proposal and is thus a solicitation for responses.
Conversely, this request for proposal is NOT a proposal. Moreover, any acceptance of a proposal
shall NOT result in a binding contract between CIHA and the offeror but instead will simply enable
negotiations to take place which may eventually result in a detailed and refined agreement or
contract between the offeror and CIHA.
Subletting of Contract: Offeror shall not assign, transfer, convey, sublet or otherwise dispose of
the contract or their right, title or interest therein, or their power to execute such contract to any
other person, firm or corporation without the prior written consent of CIHA, but in no case shall
such consent relieve the offeror from their obligations, or change the terms of the contract.
RFP CONDITIONS AND PROVISIONS
If any offeror is in doubt as to the intent or meaning of any part of this RFP, or should CIHA omit
anything from this RFP which is necessary to a clear understanding of the work, or should it
appear that various instructions are in conflict, the offeror should contact the CIHA Procurement