RFP for Green Acres Project (GAP) Reservoir (RFP-25-009)
| Location: | California |
|---|---|
| Posted: | Mar 10, 2026 |
| Due: | Apr 6, 2026 |
| Agency: | Orange County Water District |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
RFP for Green Acres Project (GAP) Reservoir (RFP-25-009)
The Orange County Water District (“OCWD” or District) is seeking proposals from qualified and experienced firms to perform a structural inspection and provide an engineering assessment of the Green Acres Project (GAP) reservoir located in the City of Santa Ana. OCWD intends to evaluate the proposals received and enter into a Two-Year Professional Services Agreement (“Agreement”) with the qualified firm. The work is expected to commence on May 6, 2026. This Agreement will be for a minimum term of Two (2) years for the period from May 6, 2026 to May 5, 2028.
RFP Documents:
- RFP for Green Acres Project (GAP) Reservoir (RFP-25-009) – Posted 3/9/2026
Solicitation Schedule:
| RFP Issued | Monday, March 9, 2026 |
| Pre-Proposal Meeting | N/A |
| Questions Due Date | Wednesday, March 18, 2026 at 2:00PM PT |
| Proposals Due | Monday, April 6, 2026 at 2:00PM PT |
| Agreement Award Date | May 2026 |
For questions, please contact at procurement@ocwd.com .
Attachment Preview
ORANGE COUNTY WATER DISTRICT
REQUEST FOR PROPOSALS
RFP-25-009
FOR
Green Acres Project (GAP) Reservoir
ISSUED: Monday, March 9, 2026
PROPOSALS DUE:
Monday, April 6, 2026 at 2:00 PM PT
Section
TABLE OF CONTENTS
Page
1. INTRODUCTION _____________________________________________________________________ 1
2. SOLICITATION SCHEDULE _________________________________________________________ 1
2.1. Pre-Proposal Meeting_____________________________________________________________ 2
2.2. Questions Concerning Request For Proposals ___________________________________ 2
2.3. Deadline For Proposals ___________________________________________________________ 2
2.4. Pre-Submittal Activities___________________________________________________________ 3
3. PROJECT BACKGROUND AND DESCRIPTION______________________________________ 3
4. SCOPE OF SERVICES_______________________________________________________________ 3
5. GENERAL INFORMATION ___________________________________________________________ 3
5.1. Minimum Qualifications __________________________________________________________ 3
6. ELEMENTS OF PROPOSAL _________________________________________________________ 4
6.1 Part 1 - Statement of Qualifications _______________________________________________ 4
6.1.1 Title Page ______________________________________________________________________ 4
6.1.2 Cover letter_____________________________________________________________________ 5
6.1.3 Table of Contents ______________________________________________________________ 5
6.1.4 Experience and record of past performance. ___________________________________ 5
6.1.5 Project Team and Qualifications _______________________________________________ 5
6.1.6 Project Overview and Approach________________________________________________ 6
6.1.7 Additional Services ____________________________________________________________ 7
6.1.8 Man-Hour Estimate _____________________________________________________________ 7
6.1.9 OCWD Standard Agreement ____________________________________________________ 7
6.1.10 Statement of Insurance Compliance____________________________________________ 7
6.1.11 Billing __________________________________________________________________________ 7
6.1.12 Conflict of Interest _____________________________________________________________ 8
6.1.13 Equal Employment Opportunity And Affirmative Action Requirements_________ 8
6.2 Part 2 - Price Proposal (Separate Sealed Envelope)_______________________________ 8
7. PROPOSAL SUBMISSION REQUIREMENTS_________________________________________ 9
7.1. Proposal Format __________________________________________________________________ 9
7.2. Proposal Preparation Costs ______________________________________________________ 9
8. SELECTION PROCESS______________________________________________________________ 9
8.1. Project Approach and Schedule _________________________________________________ 10
TOC - ii
Section
TABLE OF CONTENTS
Page
8.2. Experience and Qualifications of the Project Manager ___________________________ 11
8.3. Experience of Firm and Other Project Team Members ___________________________ 11
8.4. Time Commitment of Key Staff __________________________________________________ 12
8.5. Record of Success on Recent Similar Project ___________________________________ 12
8.6. Man-Hour Estimate ______________________________________________________________ 13
9. SPECIAL CONDITIONS_____________________________________________________________ 13
9.1. RESERVATIONS _________________________________________________________________ 13
9.2. PUBLIC RECORDS ______________________________________________________________ 14
9.3. RIGHT TO CANCEL ______________________________________________________________ 14
9.4. ADDITIONAL INFORMATION_____________________________________________________ 14
9.5. PUBLIC INFORMATION __________________________________________________________ 14
List of Exhibits:
Exhibit A: Scope of Services
Exhibit B: Evaluation Criteria
Exhibit C: Services Agreement
List of Attachments:
Attachment No.1: RFP Submittal Checklist
TOC - iii
OCWD RFP-25-009 - Green Acres Project (GAP) Reservoir
The Orange County Water District (“OCWD” or District) is seeking proposals from
qualified and experienced firms to perform a structural inspection and provide an
engineering assessment of the Green Acres Project (GAP) reservoir located in the City
of Santa Ana. OCWD intends to evaluate the proposals received and enter into a Two-
Year Professional Services Agreement (“Agreement”) with the qualified firm. The work is
expected to commence on May 6, 2026. This Agreement will be for a minimum term of
Two (2) years for the period from May 6, 2026 to May 5, 2028. The Agreement will be
monitored closely for acceptable services rendered throughout the Agreement term.
OCWD will have the option to terminate the contract in whole or in part during the
Agreement term, for any reason or no reason, without penalty, upon notice. The proposer
will not be entitled to lost profits or any other compensation not earned prior to the time
of termination.
This Request for Proposal (“RFP”) describes the required scope of services, the
information that must be included in the proposal, and the proposal selection process.
Proposers are encouraged to carefully review this RFP in its entirety prior to submitting
their proposals. Failure to submit information in accordance with these requirements and
procedures may be cause for disqualification.
1. INTRODUCTION
The OCWD is an internationally recognized leader in the water industry that was formed
in 1933 by the California State Legislature which entrusted OCWD to guard and protect
the region’s groundwater basin and limited water supply. OCWD’s mission is to provide
a reliable supply of high-quality water that is sourced in an environmentally responsible
manner to the more than 2.5 million residents and businesses within the 270 square mile
service area of Orange County, California that OCWD serves. OCWD manages three of
Southern California’s greatest water supplies, this includes protecting rights to the Santa
Ana River, managing and replenishing the Orange County Groundwater Basin, and
operating and maintaining the Groundwater Replenishment System (GWRS), the world’s
largest advanced water purification system for potable water reuse. More information
regarding the OCWD can be found at www.ocwd.com.
2. SOLICITATION SCHEDULE
The solicitation schedule is summarized in the table below. OCWD reserves the right to
modify the schedule below at its discretion. Proper notification changes will be made to
interested proposers.
RFP Issued
Pre-Proposal Meeting
Questions Due Date
Interviews (Week of)
Proposals Due
Agreement Award Date:
Monday, March 9, 2026
N/A
Wednesday, March 18, 2026 at 2:00 PM PT
N/A
Monday, April 6, 2026 at 2:00 PM PT
May 2026
Orange County Water District
Green Acres Project (GAP) Reservoir
RFP-25-009
Monday, March 9, 2026
Page 1 of 11
OCWD RFP-25-009 - Green Acres Project (GAP) Reservoir
2.1. Pre-Proposal Meeting
There will be no mandatory pre-proposal meeting.
2.2. Questions Concerning Request For Proposals
All questions regarding the RFP must be submitted in writing before the deadline due
date of Wednesday, March 18, 2026 at 2:00 PM PT. All questions must be titled
“Question – RFP-25-009 GAP Reservoir”. Responses to questions received from
prospective proposers will be formally documented in a Question and Answer (Q&A) table
that will be posted on the OCWD website: https://www.ocwd.com/working-with-us/rfp-
contracts/. The Q&A table will be updated regularly as questions are received from
prospective proposers. Questions received after the questions due date will not be
considered.
Attention: Ashlie Palamara, Contracts Administrator
Email: procurement@ocwd.com
2.3. Deadline For Proposals
Three (3) hard copies and one (1) electronic flash drive copy of the proposal must be
received in a sealed envelope by OCWD no later than Monday, April 6, 2026 at 2:00 PM
PT or such later time that OCWD may announce by an addendum at any time prior to the
proposal deadline. The envelope shall be plainly marked on the exterior “Proposal for
RFP-25-009 Green Acres Project (GAP) Reservoir” and with the name, company
name, and address of the proposer.
Proposals must be mailed or delivered in person or via courier services at the District
office listed below. To deliver submittal packages in person or via courier, please notify
the guard at the main gate for proposal drop off. Sealed envelopes will be timestamped
upon receipt at the receptionist desk.
Orange County Water District
Administration Office Building
Attention: Ashlie Palamara, Contracts Administrator
Address: 18700 Ward Street
Fountain Valley, CA 92708
It is the Proposer’s responsibility to ensure that proposals are received prior to the
submittal deadline. Proposal packages should also include all signed Acknowledgment
of Addendum forms that may be issued by OCWD as part of this RFP process, as further
described below. Proposals received after the deadline will not be considered under any
circumstances. FAXED OR E-MAILED SUBMISSIONS WILL NOT BE ACCEPTED. The
OCWD will not be responsible for the proper identification and handling of any proposals
submitted incorrectly. Only responses properly submitted to OCWD will be considered.
OCWD reserves the right to reject any and/or all responses received. There will be no
formal opening of the proposals.
Orange County Water District
Green Acres Project (GAP) Reservoir
RFP-25-009
Monday, March 9, 2026
Page 2 of 11
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