Advertisement for One (1) Used Class 8 Semi-Tractor for the use and benefit of the Fairview Volunteer Fire Protection District.

ADVERTISEMENT
FOR THE USE AND BENEFIT OF
NESHOBA COUNTY, MISSISSIPPI AND
FAIRVIEW VOLUNTEER FIRE PROTECTION DISTRICT
The NESHOBA COUNTY BOARD OF SUPERVISORS will receive sealed bids until Monday,
October 19, 2026 at 10:30 AM from qualified vendors in response to this solicitation for acquiring
the following vehicle for the use and benefit of the Fairview Volunteer Fire Protection District:
One (1) Used Class 8 Semi-Tractor
Detailed specifications for the above-described equipment and bid forms may be obtained
from the Neshoba County Board of Supervisors office at the Neshoba County Courthouse, 401
Beacon Street, Suite 201, Philadelphia, Mississippi 39350, by calling 601-656-6281 or on Neshoba
County's website at www.neshobacounty.net. Neshoba County, Mississippi will determine if
compliance with the specifications exist before accepting any bid.
INSTRUCTIONS TO BIDDERS:
The detailed proposal, with the official bid form, in response to this solicitation shall be
submitted via single file PDF under the correct bid solicitation at www.neshobacounty.net/bids or
be placed in a sealed envelope marked "2026 Used Class 8 Semi-Tractor Bid" and filed with the
Neshoba County Board of Supervisors C/O Chancery Clerk Gidget Stovall Tate, 401 Beacon
Street, Suite 107, Philadelphia, Mississippi 39350 by 10:30 AM on Monday, October 19, 2026.
Neshoba County will not be responsible for opening of bids not properly marked or received after
the proposal response date and time.
It shall be incumbent upon each bidder to understand the specifications as listed herein
and to obtain clarification when necessary. It is not the intent of these specifications to limit the
bidding to any particular make or manufacturer of the vehicle specified, but rather to select such
equipment or services to provide for specific needs and perform specific tasks. Any reference to
name-brand materials or equipment is intended to establish the minimum necessary standards
only and bids submitted on materials and equipment thereto, at the sole discretion of Neshoba
County, shall be considered.
Published by Order of the Board of Supervisors of Neshoba County, Mississippi on the 21st
day of September 2026.
/s/_GIDGET STOVALL TATE
GIDGET STOVALL TATE, CLERK
BOARD OF SUPERVISORS
NESHOBA COUNTY, MISSISSIPPI
Publication dates: September 30th and October 7th, 2026
Neshoba County / Fairview Fire Department - Used Class 8 Semi-Tractor

NESHOBA COUNTY, MISSISSIPPI
BOARD OF SUPERVISORS
INVITATION FOR BIDS
ONE (1) USED CLASS 8 SEMI-TRACTOR
FOR FAIRVIEW VOLUNTEER FIRE DEPARTMENT WATER SUPPLY TOWING OPERATIONS
Advertisement Date(s) September 30th and October 7th, 2026
Bid Opening Date Monday, October 19, 2026
Bid Opening Time 10:30 AM
Electronic Bids via single file PDF document format at:
www.neshobacounty.net/bids
Sealed Bids:
Bid Submission Location
Neshoba County Board of Supervisors
C/O Chancery Clerk Gidget Tate
401 Beacon Street, Suite 107
Philadelphia, MS 39350
Neshoba County Purchase Clerk Christy Bennett
Contact Telephone: 601-656-6281
Email: cbennett@neshobacounty.net
NOTICE TO BIDDERS
Sealed bids will be received by Neshoba County, Mississippi, for the purchase of one (1) used Class 8 semi-
tractor for use by Fairview Volunteer Fire Department primarily to pull a water tank trailer for emergency water-
supply operations. The proposed vehicle shall meet or exceed the minimum specifications contained in this
Invitation for Bids.
Bids must be received at the address above no later than the date and time stated above. Bids received after the
deadline will not be considered.
The intended fire-department use is provided to establish the operational requirements of the vehicle. This
solicitation is for a used heavy-duty semi-tractor and does not require the vehicle to be manufactured or equipped
as a fire apparatus.
The County reserves the right to inspect the proposed vehicle before award and to reject any or all bids in
accordance with applicable law and County purchasing procedures.
The County may award to the lowest and best bidder whose proposed vehicle meets the mandatory
specifications, taking into consideration the evaluation factors stated in this solicitation.
Neshoba County / Fairview Fire Department - Used Class 8 Semi-Tractor

SECTION I - INSTRUCTIONS TO BIDDERS
1. Bid Submission
Each bidder shall submit a completed and signed Bid Form and all required disclosures. The bid shall be sealed
and clearly marked "2026 Used Class 8 Semi-Tractor Bid."
2. Deadline
Electronic Bids and Sealed Bids must be physically received by the Clerk of the Board by the stated deadline.
Responsibility for timely delivery rests with the bidder. Electronic Bids will be received via Neshoba County's
secure electronic bidding system at www.neshobacounty.net/bids.
3. Opening
Bids will be opened at the time state in the Board of Supervisors meeting room during a regularly scheduled
Board Meeting.
4. Firm Price
The bid shall state a firm total purchase price, including delivery/transportation charges unless separately
identified.
5. Questions/Addenda
Questions shall be directed to the Purchase Clerk. Material changes or clarifications will be issued by written
addendum. Oral statements do not modify the solicitation.
6. Inspection
The County, including the Fairview Volunteer Fire Department, may inspect or arrange for inspection by a
qualified heavy-truck mechanic before award.
7. Evaluation
The County may consider: (a) compliance with mandatory specifications; (b) total delivered purchase price; (c)
mileage; (d) disclosed mechanical condition; (e) inspection results; (f) warranty, if offered; and (g) compatibility
with the intended water tank trailer.
8. Nonconforming Bids
A vehicle failing a mandatory minimum specification may be rejected. Any exception or deviation shall be clearly
stated in the bid.
9. Costs
All bid preparation, inspection, travel, records, and delivery-estimate costs are the bidder's responsibility.
10. Title
A clear and transferable title shall be furnished before payment or as otherwise required by the County.
11. Condition/Warranty
Unless a written warranty is expressly offered, the vehicle is offered AS-IS, WHERE-IS, subject to inspection and
full disclosure of known material defects.
Neshoba County / Fairview Fire Department - Used Class 8 Semi-Tractor

12. Delivery
Delivery shall be to Neshoba County, Mississippi at the Neshoba County Unit Facility at 11901 Highway 15 North,
Philadelphia, Mississippi 39350 unless otherwise approved in writing.
13. Public Records
Procurement records are subject to applicable Mississippi public-records law, subject to lawful exemptions.
14. Reservation of Rights
Neshoba County reserves all rights available under Mississippi law, including rejection of any or all bids and the
waiving of minor informalities.
SECTION II - MINIMUM TECHNICAL SPECIFICATIONS
The following specifications are intended to identify the type of used Class 8 semi-tractor requested by the fire
department while permitting equivalent makes and models. Unless expressly identified as preferred, each
requirement is a minimum mandatory requirement.
Item Minimum Requirement Status
Vehicle Type Used Class 8 conventional semi-tractor Mandatory
Model Year 2018 or newer Mandatory
Mileage Not more than 750,000 miles Mandatory
Engine Diesel, minimum 12-liter displacement Mandatory
Engine Type Cummins X15 or equivalent Mandatory
Horsepower Minimum 400 HP Mandatory
Minimum 10 forward speeds; heavy-
Transmission duty manual or automated/automatic Mandatory
transmission
Transmission Type Eaton or equivalent Mandatory
Drive Configuration 6x4 Mandatory
Cab Conventional day cab Mandatory
Color Red or White Mandatory
Brakes Full air brake system Mandatory
ABS Operational anti-lock braking system Mandatory
Operational engine/exhaust brake or
Engine Brake Mandatory
equivalent auxiliary braking system
Steering Operational power steering Mandatory
Suspension Heavy-duty air or equivalent Mandatory
Heavy-duty, operational, and suitable
Fifth Wheel Mandatory
for intended trailer service
Minimum 100-gallon combined
Fuel Capacity Mandatory
capacity
Heating/Air Conditioning Operational Mandatory
Serviceable and roadworthy for
Tires Mandatory
intended towing service
Electrical System Fully operational Mandatory
Title Clear and transferable Mandatory
Must start, run, steer, brake and drive
Operating Condition Mandatory
under its own power
INTENDED WATER-SUPPLY TOWING USE
The vehicle will be used primarily to pull a water tank trailer for emergency water-supply operations. The bidder
shall identify the manufacturer's GVWR, GCWR, front and rear GAWR, and fifth-wheel rating for the vehicle
offered.
The intended use does not require the tractor itself to be equipped or certified as a fire apparatus.
Neshoba County / Fairview Fire Department - Used Class 8 Semi-Tractor

REQUIRED VEHICLE DISCLOSURES
* VIN and current odometer reading.
* Whether mileage is actual, exempt, or unknown.
* Engine make/model, displacement and horsepower.
* Transmission make/model and type.
* Drive configuration and rear axle ratio.
* Manufacturer GVWR, GCWR, front GAWR, rear GAWR and fifth-wheel rating.
* Known accident, flood, fire, salvage or rebuilt-title history.
* Known engine, transmission, drivetrain, frame, suspension, steering or brake defects.
* Major engine or transmission rebuild/replacement history.
* Maintenance/service records available.
* Any liens or encumbrances.
* Warranty offered, if any.
Neshoba County / Fairview Fire Department - Used Class 8 Semi-Tractor

SECTION III - BID FORM
The undersigned submits a firm bid for one (1) used Class 8 semi-tractor meeting the requirements of this
Invitation for Bids.
Bidder/Firm Name: __________________________________________________________
Business Address: _________________________________________________________
City/State/ZIP: ___________________________________________________________
Contact Person: ___________________________________________________________
Telephone: ______________________________ Email: __________________________
VEHICLE OFFERED
Description Bidder Response
Year
Make
Model
VIN
Mileage miles
Engine Make/Model
Displacement liters
Horsepower
Transmission
Color
PRICE
Truck Purchase Price $
Delivery/Transportation $
Other Charges (identify) $
TOTAL BID PRICE $
Exceptions or deviations from the specifications (list on separate sheet if necessary):
Neshoba County / Fairview Fire Department - Used Class 8 Semi-Tractor

____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
The bidder certifies that the information provided is true and complete; that all known material defects have been
disclosed; and that the proposed vehicle complies with the mandatory specifications except as expressly
disclosed.
Authorized Representative: _________________________________________________
Title: __________________________________ Date: ____________________________
Signature: _________________________________________________________________
Neshoba County / Fairview Fire Department - Used Class 8 Semi-Tractor

SECTION IV - VEHICLE CONDITION & DISCLOSURE FORM
Answer each item YES, NO, or UNKNOWN and explain any YES or UNKNOWN response.
Accident/collision history? YES / NO / UNKNOWN
Flood or water damage? YES / NO / UNKNOWN
Fire damage? YES / NO / UNKNOWN
Salvage/rebuilt/other non-standard title history? YES / NO / UNKNOWN
Mileage actual and verifiable? YES / NO / UNKNOWN
Engine rebuilt or replaced? YES / NO / UNKNOWN
Transmission rebuilt or replaced? YES / NO / UNKNOWN
Major frame repair? YES / NO / UNKNOWN
Known engine defects? YES / NO / UNKNOWN
Known transmission defects? YES / NO / UNKNOWN
Known drivetrain/differential defects? YES / NO / UNKNOWN
Known brake or steering defects? YES / NO / UNKNOWN
Known suspension defects? YES / NO / UNKNOWN
Known electrical defects? YES / NO / UNKNOWN
Active warning lights or fault codes? YES / NO / UNKNOWN
Known air-conditioning/heating defects? YES / NO / UNKNOWN
Any lien or encumbrance? YES / NO / UNKNOWN
Explanations:
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
Bidder Initials: ____________ Date: __________________
Neshoba County / Fairview Fire Department - Used Class 8 Semi-Tractor