Laptop and Desktop Computers 2026-2027

Location:	Michigan
Posted:	Jan 19, 2026
Due:	Feb 5, 2026
Agency:	Clare-Gladwin RESD
Type of Government:	State & Local
Category:	70 - General Purpose Information Technology Equipment (including software).
Publication URL:	To access bid details, please log in.

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Request for Proposal

Issued by:

Clare-Gladwin Regional Education Service District (CGRESD)

January 19, 2026

Bid Due Date:

February 5, 2026 – 3:00 p.m., EST

Return to:

Mike Simon, Superintendent

Clare-Gladwin Regional Education Service District

4041 E. Mannsiding Road

Clare, Michigan 48617

"Laptop/Desktop RFP" Should be clearly marked on the package.

Late Bids Will Be Rejected

SUMMARY:

The “Request for Proposal” is for seventy-nine (79) desktop computers, one hundred twenty-

five (125) laptop computers (see all desktop and laptop specs attached in Appendix A) to be

purchased over the course of one (1) year. Clare-Gladwin RESD reserves the right to increase

or decrease the quantity of computers purchased for one year from acceptance of this

“Request for Proposal”. In addition, the ve ndor’ s proposed pricing must be applicable for

additional purchases of the same items listed below starting February 23, 2026 for 1 year.

New and refurbished options will be considered for both laptop and desktop style computer

configurations. Shipping costs must be included in the price per system.

Clare-Gladwin RESD reserves the right to accept or reject any or all bids and to award the

contract to other than the lowest bid offered, if such actions are in the best interest of Clare-

Gladwin RESD. This does not commit Clare-Gladwin RESD to any specific course of action.

Clare-Gladwin RESD is also acting in consortium as the fiscal agent for the following local

school districts: Beaverton Schools, Clare Public Schools, Farwell Area Schools, Gladwin

Community Schools, and Harrison Community Schools.

INSTRUCTIONS TO BIDDERS:

1. The naming of a given manufacturer (Dell preferred) and/or model number is not intended to

limit bidding but to establish the level of quality desired for the various items required or to

address compatibility with existing equipment. Bidders should exercise care in bidding

equivalent items. Complete descriptive literature must accompany equivalent bids. Samples will

be requested if necessary.

2. Bid price shall include delivery to the point of use and must not include any reduction in price

relating to the assumption of buy-backs. Where it shall be deemed necessary by school officials,

the successful bidder shall be prepared to provide instruction in use and care of equipment

delivered in both written form and on a demonstration basis.

3. Alternate bids may be included but must be marked as alternate.

4. All bids shall be exclusive of applicable taxes. Exemption forms will be executed when

necessary.

5. All bids shall be submitted as per the RFP. Additional time will not be granted to any single

vendor; however, additional time may be granted to all vendors when the District determines that

circumstances warrant it (e.g., an “act of God”). The information contained in bids submitted for

the District's consideration will be held in confidence until bids are opened. There will not be

a public bid opening or any pre-bid meetings.

6. In the event of discrepancies between the unit price and extension, the unit price shall prevail.

7. Manufacturer’s written guarantee shall accompany each bid if applicable. Bidders must state

in writing additional guarantees which will become a part of the bid and considered in making

awards.

8. Where applicable, service facilities and convenience of service will be considered as part of

the bid. When necessary, bidders shall submit evidence of ability to install adequately, service or

supply the required items, and that the sale or provision of such items or services is a substantial,

regular and continuous part of the bidder’s business.

9. Where applicable, bidders shall certify that all relevant Federal, State, and local laws have

been complied with.

10. All necessary insurance certificates shall be supplied only when specifically requested.

11. No order awarded under these specifications, or any part thereof, shall be sublet or assigned

without the written approval of the Superintendent.

12. The bidder acknowledges that by submitting a bid, the specifications and other instructions

are in the bidder’s opinion, appropriate and adequate for the intended purpose.

13. The bidder assumes all costs of preparation of the bid and any presentations necessary to

the bidding process.

14. Any exceptions to the terms and conditions contained in this RFP or any other

special consideration or condition requested or required by the Bidder shall be enunciated by the

Bidder and be submitted as part of its bid, together with an explanation of the reason such

terms and conditions cannot be met. Each Bidder shall be required and expected to meet

the RFP requirements, in its entirety, except to the extent exceptions are expressly noted in

the bid and accepted by the District as part of the award agreement and documented accordingly.

15. It is the responsibility of the Bidder to inquire about any requirement of this RFP that is

not understood. All questions should be in the form of E-mail whenever possible. During the

bidding period, Bidders may be furnished written addenda to clarify or supplement the

RFP. The information included in these addenda is to be included in the bid and will become

part of the contract. Before submitting a bid, each Bidder should determine that they have

received all addenda issued and should indicate on the bid form each of the addenda they received.

The District will not be bound by oral responses to inquiries or written responses other than the

addenda. Questions regarding this RFP should be submitted no later than 4:00pm January

28th, 2026. All RFI and applicable addenda will be posted on the CGRESD website on

January 30th, 2026 by 5:00pm EST

Questions should be directed to:

Kevin Smalley, Senior Technology Coordinator

Clare-Gladwin RESD

4041 E Mannsiding Rd

Clare, MI 48617

ksmalley@cgresd.net

Phone: 989-418-1730

16. The Clare-Gladwin RESD Board of Education reserves the right to:

a. reject any and all bids without assigning any reason therefore,

b. be the sole judge of equivalency, and

c. waive any bid requirement in accepting or rejecting bids.

17. Required affidavits are attached.

Affidavit of Bidder – Familial Relationships Form

The undersigned, the owner or authorized officer of (the “Bidder”), pursuant to the familial

disclosure requirement provided in the Clare-Gladwin Regional Education Service District’s (the

“District”) RFP, hereby represent and warrant, except as provided below, that no familial

relationships exist between the Bidder or any employee of the above-mentioned District, and any

member of the Boards of Education of the District or the Superintendents of the District.

List any Familial Relationships:

BIDDER: ___________________________________

By:

___________________________________

Its:

___________________________________

STATE OF ____________________

COUNTY OF__________________

This instrument was acknowledged before me on the______ day of ________________2026, by

___________________________________________________________________________.

_________________________________, Notary Public

_______________________________County, _________

My Commission Expires: _________________________

Acting in the County of: _________________________

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.