MAU Admin - ACF Leads New Vinyl Flooring
| Location: | Ohio |
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| Posted: | Nov 5, 2025 |
| Due: | Nov 21, 2025 |
| Agency: | State Government of Ohio |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | SRC0000034891 |
| Publication URL: | To access bid details, please log in. |
| Solicitation ID: | SRC0000034891 |
| Solicitation Name: | MAU Admin - ACF Leads New Vinyl Flooring |
| Original Begin Date: | 10/28/2025 11:46:11 AM |
| Begin Date: | 11/5/2025 12:00:00 AM |
| End Date: | 11/21/2025 1:00:00 PM |
| Inquiry End Date: | 11/20/2025 12:00:00 AM |
| Commodity: | Vinyl flooring |
| MBE Set Aside: | MBE Set Aside |
| Agency: | DPS713100 Facilities Alum Creek ALUM |
| Solicitation Status: | Open for Bidding |
| Solicitation Type: | Request for Quote (RFQ) |
Solicitation General Information
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In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response
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Solicitation ID
SRC0000034891
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Solicitation Name
MAU Admin - ACF Leads New Vinyl Flooring
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RFx Type
Request for Quote (RFQ)
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Lot #
1
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Solicitation Status
Open for Bidding
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Round #
2
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MBE Set Aside
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Begin Date
11/5/2025 12:00:00 AM (ET)
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Amendment?
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End Date
11/21/2025 1:00:00 PM (ET)
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Inquiry End Date
11/20/2025 12:00:00 AM
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Summary
SCOPE:
The purpose of this solicitation is to remove existing flooring materials, prepare the substrate, and furnish and install new static-control vinyl tile flooring, wall base, grounding materials, and transition components throughout designated ACF areas in accordance with manufacturer specifications and ODPS facility standards
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Address of Service: ODPS Alum Creek Facility 1583 Alum Creek Drive Columbus, Ohio 43209 |
Predecessor Contract
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Process
CONTRACT OPPORTUNITY: See attached (ad hoc) contract solicitation document "Sample Contract/Terms and Conditions" for specifications, requirements, terms, and conition. Winning bidder shall execute contract document (items in red will be changed prior to award).
BRAND NAME SPECIFICATIONS: The product(s) specified in this bid are being bid as BRAND (and model) SPECIFIC. That signifies no alternates will be accepted for award. Bid is in accordance with the Ohio Administrative Code 123:5-1-10 (D) (6). EVALUATION: Bids will be evaluated in accordance with ORC 125.07. In addition, the state will multiply the bid prices by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. PDF Quote must be included. CONTRACT AWARD: The contract will be awarded to the lowest responsive bidder by low lot total. The low lot total will be determined by multiplying the unit prices by the estimated usage listedin the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive. OPTIONAL SITE VISIT: Prior to submitting their response, bidders may visit the ODPS Alum Creek Facility in order to become familiar with the requirements of the solicitation. Once a Contract is awarded, failure of the bidder to have performed a site visit to become familiar with the requirements of the solicitation will be insufficient reason to support any request to be released from the Contract. The optional site visit will be held Friday, November 14 th , 2025 at 1583 Alum Creek Dr., Columbus, OH 43209 (meet at the Facility Services office, door #52, left/rear side of building). The site visit will begin promptly at 8:00 a.m., barring any unforeseen circumstance that results in delay of site visit. Pre-registration is required (see below). Please arrive 15 minutes early to complete registration and sign-in. Bidders must Pre-Register with Parker Hearst at pehearst@dps.ohio.gov by 1:00 PM (EST) on Thursday, November 13th, 2025 . Note: This contact person is for registration only – solicitation questions are not permitted. The following information is required for Pre-Registration for each individual person attending: Company Name; First and Last Name; E-mail address; and Phone Number. The State cannot ensure attendance at the site visit for Offerors that fail to Pre-Register by the deadline OHIOBUYS TRAINING MATERIALS OhioBuys training materials can be located at this site https://procure.ohio.gov/bidders-and-suppliers/resources/Bidder+and+Supplier+Training/02_OB+training To participate or submit an inquiry for this RFx, you need to be registered in the OhioBuys Supplier Portal. Suppliers are not required at this time to be registered in OAKS. If you have a need to seek technical support, clearly specify you need access to an active Ohio Buys solicitation. Technical Support 1-877-644-6771 If there is a need for technical support during your proposal submission in the last 48 hours prior to the submissions, contact 614-466-5090. This number is for OhioBuys solicitation technical questions only; there will not be any questions answered regarding the solicitation. |
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Ship To
P003705 DPS RECEIVING - ACF Receiving - ACF Columbus
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1 Record(s)
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0 Record(s)
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Solicitation Documents
3 Record(s)
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Attachment Preview
SPECIFICATIONS & REQUIREMENTS
SCOPE: The purpose of this solicitation is to remove existing flooring materials, prepare the substrate,
and furnish and install new static-control vinyl tile flooring, wall base, grounding materials, and transition
components throughout designated ACF areas in accordance with manufacturer specifications and
ODPS facility standards.
BRAND NAME SPECIFICATIONS (NO APPROVED EQUAL CONSIDERED): The following item is
brand-specific and must be bid as listed. No substitutions or equivalents will be accepted:
A. Shaw StaticSmart® Prospector SD Series, homogenous solid vinyl tile
a. Tile size: 12" x 12" standard, 1/8" (3.0 mm) thickness
b. Color: Ore or equivalent as pre-approved by ODPS Facilities
c. Each carton shall cover 45 ft² minimum
d. Static Control & Performance:
i. Electrostatic propensity:
1. < 0.030 kV (with conductive footwear)
2. < 0.4 kV (without conductive footwear)
ii. Electrostatic Resistance:
1. ANSI/ESD S7.1 compliant: 1.0 × 10⁶ – 10⁹ ohms
iii. Electrical Conductivity:
1. Meets ANSI/UL779 standards for conductive flooring
iv. Static Decay:
1. FED STD 101C, Method 4046: 5000–0 volts in <0.20 seconds
e. Fire, Safety, and Environmental Compliance
i. Meets or exceeds the following:
1. NFPA 101 (Life Safety Code)
2. ASTM E84 (<75, Class II)
3. ASTM E648 (>1.08 W/cm², NFPA 253 Class I)
ii. Indoor Air Quality: FloorScore® Certified
iii. Healthcare Facilities: NFPA 99 compliant
f. Chemical and Physical Performance
i. Chemical Resistance:
1. ASTM F925, Excellent (acids, alkalis, and household chemicals)
ii. Static Load Resistance:
1. < 0.001" RI @ 250 psi / 24 hrs (1.125" foot)
2. 0.005" RI @ 2,500 psi / 24 hrs (.05" foot)
ANCILLARY MATERIALS:
A. Adhesive: SDT+ or equivalent per manufacturer’s recommendation
B. Grounding Strips: StaticSmart® Ground Strip installed every 1,000 ft²
C. Wall Base: Finish Worx 6" cove rubber base, rubber #221pc, color #00003 (black)
D. Transition Strips: Patcraft S140V profile, color 00066 (slate)
E. Henry 440 Cove Base Adhesive: 30 oz cartridges as needed.
F. Freight: Vendor responsible for delivery and coordination with ACF facilities.
Page 1 of 3
LABOR REQUIREMENTS
A. Site preparation and disposal
a. Conduct pre-construction walk-through with ACF Facilities contact (as indicated on PO).
b. Remove all existing flooring materials, including:
i. VCT tile, carpet, and wall base.
ii. Painted concrete surface rough-up (as identified)
c. Dispose of all debris using ACF compactor.
d. Clean and prepare all concrete substrates using feather-finish floor prep (10 lb units as
required)
B. Installation
a. Install new flooring materials per manufacturer recommendations with ½ off-set pattern.
b. Install StaticSmart grounding strips at intervals of 1,000 ft².
c. Apply adhesives uniformly to ensure even bonding and conductive continuity.
d. Install 6" cove wall base throughout designated perimeter areas.
e. Install transition/reducer strips at all material junctions or elevation changes.
C. Work Schedule
a. All demolition, prep, and installation activities must occur after normal business hours
(post 4:00 p.m.)
b. Work areas shall be secured and cleaned prior to the next business day.
c. Contractor must coordinate access, security, and staging with ODPS Facilities
Management
D. Quality Control
a. Installation shall comply with all manufacturer installation standards.
b. Contractor shall verify moisture and pH conditions prior to installation.
c. Ensure no visible gaps, bubbles, or uneven surfaces upon completion
d. Conduct joint inspection with ODPS Facilities upon project completion.
MAINTENANCE AND WARRANTY REQUIREMENTS
A. Warranty
a. Flooring must include a Lifetime Static Resistance Warranty from the manufacturer.
b. Contractor shall provide a minimum one-year workmanship warranty on all installation
work.
c. Warranty documentation shall be provided to ODPS upon completion.
B. Maintenance Standards
a. No-wax finish required; routine maintenance must rely on neutral cleaner only.
b. Flooring shall resist common cleaning agents and disinfectants without degradation.
c. Contractor shall provide manufacturer’s maintenance guide at project closeout
C. Training and Handover
a. Contractor shall provide ODPS Facilities with basic maintenance training or
demonstration.
b. Provide documentation for:
i. Product data sheets
ii. Safety Data Sheets (SDS)
iii. Warranty registration forms
iv. Maintenance instructions
Page 2 of 3
ADDITIONAL REQUIREMENTS
A. Compliance and Safety
a. Contractor must comply with OSHA safety standards and maintain a clean, safe work
environment.
b. Background checks and security clearance required for all on-site personnel
A. Vendor Responsibilities
a. Vendor must supply all materials, tools, and labor.
b. Coordinate with ODPS for site access, staging, and storage.
c. Contractor responsible for all cleanup and waste disposal in compliance with ACF
environmental policy.
B. Inspection and Acceptance
a. Final inspection and approval required by ODPS Facilities prior to acceptance.
b. Any identified deficiencies must be corrected within ten (10) business days.
Cost Summary
Demolition/Disposal Labor
DESCRIPTION
Demo Carpet Tile
Demo VCT Tile
Demo Base
Demo/Rough Up Painted Concrete
Utilize ACF Compactor for Demoed Materials
ESTIMATED
QUANTITY
42
2424
390
72
UNIT OF
MEASURE
SY
SF
LF
SF
AMT
Shaw StaticSmart Prospector SD Series Installation
DESCRIPTION
Shaw StaticSmart Prospector SD Series 12” x 12”
(Ore)
Floor Adhesive SD+
Floor prep- Feather Finish 10Ib
Labor to Prep Floor for new Tile
Labor to Install New Flooring
ESTIMATED
QUANTITY
3100
UNIT OF
MEASURE
SF
3100
SF
28
EA
3100
SF
3100
SF
Wall Base, Grounding Strips, & Reducer Installation
DESCRIPTION
Install (Per manufacturer’s recommendation)
StaticSmart Grounding Strip Every 1000 ft
Wall Base – Finish Worx 6” cove
Henry 440 Cove Wall Base Adhesive 30oz
Patcraft Transition Strip
Labor to Install Wall Base
Labor to Install Reducer/Transition Strips
ESTIMATED
QUANTITY
UNIT OF
MEASURE
AMT
480
LF
7
EA
3
EA
480
LF
30
LF
All costs must be in U.S. Dollars, F.O.B. destination/prepaid.
The State will not be responsible for any costs not identified.
COST
COST
COST
Page 3 of 3
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Bid Due: 6/16/2026
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