Pleasure Island Parking Lot Pavement Improvement Project

CHARLOTTE M. MOSES, MAYOR RONALD BURTON, CPM
THOMAS KINLAW, III CITY MANAGER
MAYOR PRO TEM
CHRISTE WHITLEY NED, TRMC
COUNCIL MEMBERS: CITY SECRETARY
TAYLOR L. GETWOOD
CAL J. JONES ROXANN PAIS COTRONEO
WARREN PENA CITY ATTORNEY
KAALA JACOBS
DONALD FRANK, SR.
OCTOBER 19, 2026
INVITATION TO BID
PLEASURE ISLAND PARKING LOT PAVEMENT IMPROVEMENT PROJECT
DEADLINE: Sealed Bid submittal must be received and time stamped by 3:00 p.m., Central
Standard Time, Wednesday, October 28, 2026. (The clock located in the City Secretary's
office will be the official time.) All bids received will be read aloud at 3:15 p.m.
on Wednesday, October 28, 2026 in the City Council Chambers, City Hall, 5th Floor, Port
Arthur, TX. You are invited to attend.
MARK ENVELOPE: P27-002
DELIVERY ADDRESS: Please submit one (1) original and one (1) copy of your bid to:
CITY OF PORT ARTHUR CITY OF PORT ARTHUR
CITY SECRETARY or CITY SECRETARY
P.O. BOX 1089 444 4TH STREET, 4th Floor
PORT ARTHUR, TEXAS 77641 PORT ARTHUR, TEXAS 77640
POINTS OF CONTACT:
Questions concerning the Invitation to Bid or Scope of Work should be directed in writing to:
City of Port Arthur, TX
Clifton Williams, Purchasing Manager
P.O. Box 1089
Port Arthur, TX 77641
clifton.williams@portarthurtx.gov
Purchasing Division/Finance Department | Purchasing Manager, Clifton Williams
P.O. Box 1089|444 4th Street| Port Arthur, Texas 77641| 409.983.8160 |Fax 409.983.8291

The enclosed INVITATION TO BID (ITB) and accompanying GENERAL INSTRUCTIONS,
CONDITIONS SPECIFICATIONS, are for your convenience in submitting bids for the enclosed
referenced services for the City of Port Arthur.
Bids must be signed by a person having authority to bind the firm in a contract. Bids shall be
placed in a sealed envelope, with the Vendor's name and address in the upper left-hand corner of
the envelope.
ALL BIDS MUST BE RECEIVED IN THE CITY SECRETARY'S OFFICE BEFORE
OPENING DATE AND TIME. It is the sole responsibility of the firm to ensure that the sealed
ITB submittal arrives at the above location by specified deadline regardless of delivery method
chosen by the firm. Faxed or electronically transmitted ITB submittals will not be accepted.
Clifton Williams
Purchasing Manager

CONSTRUCTION CONTRACT
AGREEMENT
THIS AGREEMENT, made this _____ day of ____________, A.D. 2026 , by and between the
City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter
called "OWNER" or "CITY" and a , herein acting by and
through , hereinafter called "CONTRACTOR".
WITNESSETH: That for and in consideration of the payments, terms, conditions and
agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. The CONTRACTOR will commence and complete the PLEASURE ISLAND PARKING LOT
PAVEMENT IMPROVEMENT PROJECT
2. The CONTRACTOR will furnish at his own expense all of the materials, supplies, tools, equipment,
labor and other services necessary for the construction and completion of the Project described
herein.
3. The CONTRACTOR will commence the work required by the Contract Documents on or before a
date to be specified in the Notice to Proceed and will complete the same within 90 consecutive
calendar days as specified in the Notice to Proceed, including, but not limited to, all Saturdays,
Sundays and Federal, State, and City holidays unless the period for completion is extended
otherwise by the Contract Documents.
4. The CONTRACTOR agrees to perform all of the Work described in the Contract Documents and
comply with the terms therein for the sum of _______________, or as shown in the Bid
Schedule.
5. The term "CONTRACT DOCUMENTS" means and includes the following:
(A) Construction Contract Agreement
(B) Advertisement for BIDS
(C) Information to BIDDERS
(D) BID
(E) BID BOND
(F) General Conditions
(G) Labor Classification and Minimum Wage Scale
(H) Supplemental General Conditions
(I) Payment Bond
(J) Performance Bond
(K) Roadway Repair Bond
(L) Maintenance Bond
(M) Notice of Award
(N) Notice to Proceed
(O) Insurance
(P) Specifications
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Addenda:
No. , dated , 20 .
No. , dated , 20 .
6. The OWNER will pay to the CONTRACTOR in the manner and at such times as set forth in the
General Conditions such amounts as required by the Contract Documents.
7. This Agreement shall be binding upon all parties hereto and their respective heirs, executors,
administrators, successors and assigns.
IN WITNESS WHEREOF, the Parties hereto have executed, or caused to be executed by their duly
authorized officials, this Agreement in two (2) copies, each of which shall be deemed an original on the
date first above written.
OWNER:
City of Port Arthur
BY:
CONTRACTOR: NAME:
TITLE:
BY:
NAME:
ADDRESS:
[CORPORATE SEAL]
ATTEST:
NAME:
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CITY OF PORT ARTHUR, TEXAS
ADVERTISEMENT FOR BIDS
Notice is hereby given that sealed bids, addressed to the City of Port Arthur, will be received at the Office of the
City Secretary, City Hall 444 4th Street or P. O. Box 1089, Port Arthur, Texas 77641 no later than 3:00 p.m.,
Wednesday, October 28, 2026 and all bids received will thereafter be opened and read aloud at 3:15 p.m., on
Wednesday, October 28, 2026 in the City Council Chambers, 5th Floor, City Hall, Port Arthur, Texas for
certain services briefly described as:
BOATRAMP RECONSTRUCTION AT PLEASURE ISLAND
Bids received after the deadline stated above, regardless of method of delivery, will not be considered and
returned unopened.
Copies of the Specifications and other Contract Documents are on file in the Purchasing Office, 444 4th Street,
City of Port Arthur, and are open for public inspection without charge. They can also be retrieved from the
City's website at www.portarthurtx.gov/bids.aspx or www.publicpurchase.com.
NON-MANDATORY PRE-BID MEETING IS SCHEDULED FOR 10:00 A.M. ON THURSDAY,
OCTOBER 22, 2026 AT CITY HALL COUNCIL CHAMBERS LOCATED AT 444 4TH STREET, PORT
ARTHUR, TEXAS.
Per Chapter 2 Article VI Sec. 2-262(C) of the City's Code of Ordinance, the City Council shall not award a
contract to a company that is in arrears in its obligations to the City.
____________________________
Clifton Williams
Purchasing Manager
FIRST PUBLICATION: October 10, 2026
SECOND PUBLICATION: October 17, 2026

INFORMATION TO BIDDERS
The following instructions are applicable to the Contract in addition to the requirements set
forth in the ADVERTISEMENT FOR BIDS.
1. BID PROCEDURE
Bids must be submitted in DUPLICATE upon the prescribed forms, or copies thereof, in
sealed envelopes plainly marked. Bids shall be prepared in compliance with the
requirements of the ADVERTISEMENT FOR BIDS, these instructions and the instructions
printed on the prescribed forms. All blank places on the Proposal form must be filled in as
noted, in ink, in both words and figures, with amounts extended and totaled, and no
changes shall be made in the phraseology of the forms or of the items mentioned therein.
In case of any discrepancy between the written amounts and the figures, the written
amounts shall govern. If the Bidder does not bid on optional items (if shown in the Proposal
form), "No Bid" shall be entered in the blank spaces therefore. Any bid may be deemed
irregular which contains any omission, erasure, alteration, addition, irregularity of any kind or
item not called for, or which does not contain prices set opposite to each of the several
items in the Proposal form, or in which any of the prices are obviously unbalanced, or which
shall in any manner fail to conform to the conditions of the published ADVERTISEMENT
FOR BID. The Bidder shall sign his Proposal in the blank area provided therefore. If the bid
is made by a partnership or corporation, the name and address of the partnership or
corporation shall be shown, together with the name and address of the partners or officers.
If the bid is made by a partnership, it must be acknowledged by one of the partners; if made
by a corporation, by one of the officers thereof accompanied by Corporate Seal. In order to
ensure consideration, the Proposal must be enclosed in a sealed envelope plainly identified
by the name of the project and the Contract number, and addressed to the OWNER as
prescribed in the Invitation to Bidders.
Withdrawal or modifications to bids are effective only if written notice thereof is filed prior to
time of bid opening and at the place specified in the Notice to Bidders. A notice of
withdrawal or modifications to a bid must be signed by the CONTRACTOR or his
designated representative. No withdrawal or modifications shall be accepted after the time
for opening of proposals.
2. BID SECURITY AND LIQUIDATED DAMAGES
Bids shall be accompanied by a bid guarantee of not less than five percent (5%) Check or
Cashier's Check payable without recourse to the City of Port Arthur, or a bid bond with
corporate surety authorized to conduct business in Texas. Said security shall be submitted
with the understanding that it shall guarantee that the Bidder will not withdraw his bid within
sixty (60) days after the date of the opening of the bids; that if a bid is accepted, the Bidder
will enter into a formal Contract with the OWNER, furnish bonds and insurance as may be
required and commence work at the specified time, and that in the event of the withdrawal
of said bid within said period, or the failure to enter into said Contract, furnish said bonds
and insurance and commence work within the time specified, the Bidder shall be liable to
the OWNER for the difference between the amount specified in the bid in the amount for
which the OWNER may otherwise procure the required work. Checks of all except the three
lowest responsible Bidders will be returned when award is made; when the Contract is
executed, the checks of the two remaining unsuccessful Bidders will be returned; that of the
successful Bidder will be returned when formal Contract, bonds and insurance are
approved, and work has commenced within the time specified.
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