MECHANICAL EQUIPMENT (WALK-IN COOLER/WALK-IN FREEZER) REPLACEMENT AT MULTIPLE CAMPUSES
| Location: | Texas |
|---|---|
| Posted: | Oct 24, 2024 |
| Due: | Dec 12, 2024 |
| Agency: | Birdville Independent School District |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 014-25 |
| Publication URL: | To access bid details, please log in. |
Bid Information
| Type | Request for Competitive Sealed Proposals |
| Status | Issued |
| Number | 014-25 (MECHANICAL EQUIPMENT (WALK-IN COOLER/WALK-IN FREEZER) REPLACEMENT AT MULTIPLE CAMPUSES) |
| Issue Date & Time | 10/24/2024 02:00:01 PM (CT) |
| Close Date & Time | 12/12/2024 02:00:00 PM (CT) |
| Question Cut Off Date | 12/5/2024 02:00:00 PM (CT) |
| Notes |
PURPOSE
In order to be in compliance with federal, state and local purchasing laws, the Birdville Independent School District (BISD) is soliciting competitive sealed proposals for MECHANICAL EQUIPMENT (WALK-IN COOLER/WALK-IN FREEZER) REPLACEMENT AT MULTIPLE CAMPUSES. Based on prior expenditures, the total estimated contract is $215,000.
SITE VISIT
A site visit is highly recommended by all bidding dealers prior to submitting a proposal response. The site visit will be as follows:
John Grant from Child Nutrition will be on-site to guide the site visits. The site visits will start at Green Valley Elementary promptly at 8:00 AM CST and will visit each campus thereafter.
CONTRACT TERM AND RENEWALS
This proposal shall be effective from Board approval through completion of installation.
Desired delivery and installation dates: during the week of March 17-21, 2025
. All work must be complete before June 30, 2025.
PROPOSAL SUBMISSION
Late proposals will not be accepted. No verbal, telephonic, electronic mail or faxed responses will be considered. The preferred method of delivery is through the e-bid system; however, paper responses will be accepted in the Purchasing Department prior to the due date and time. To receive a paper version, please contact Purchasing via phone 817-547-5629 or by email bisd.purchasing@birdvilleschools.net.
|
| Name | Shawna Lyles, Federal Procurement Coordinator |
| Address |
3126 Carson Street
Haltom City, TX 76117 USA |
| Phone | (817) 547-5627 |
| Fax | (817) 547-5544 |
| shawna.lyles@birdvilleschools.net |
Bid Documents
| Document name | Format | |
|
||
|
Bid Invitation
|
Acrobat / PDF |
Bid Attachments
| File Name | Description | File Size |
|
||
|
Turnkey Installation.pdf
|
014-25 Turnkey Installation Requirements and Expectations | 74 KB |
|
April 2023 - BISD Standard Terms and Conditions.pdf
|
Birdville ISD Standard Terms and Conditions | 270 KB |
|
fw9.pdf
|
Blank W-9 | 137 KB |
|
CIQ2021.pdf
|
Blank Conflict of Interest Questionnaire | 48 KB |
|
1295_With_Instructions and video help links.pdf
|
1295 Instructions with Video Links | 2.06 MB |
|
Campus List 2024-2025.pdf
|
BISD Campus List | 61 KB |
|
2024-2025 Instructional Calendar.pdf
|
2024-2025 Instructional Calendar | 363 KB |
|
To print a pdf version of the proposal document.pdf
|
Instructions for Printing a PDF Copy of the Proposal | 251 KB |
Attachment Preview
014-25
MECHANICAL EQUIPMENT (WALK-IN COOLER/WALK-IN
FREEZER) REPLACEMENT AT MULTIPLE CAMPUSES
Issue Date: 10/24/2024
Questions Deadline: 12/5/2024 02:00 PM (CT)
Response Deadline: 12/12/2024 02:00 PM (CT)
Contact Information
Contact: Shawna Lyles, Federal Procurement Coordinator
Address: Purchasing
3126 Carson Street
Haltom City, TX 76117
Phone: (817) 547-5627
Fax: (817) 547-5544
Email: shawna.lyles@birdvilleschools.net
Page 1 of 33 pages
Deadline: 12/12/2024 02:00 PM (CT)
014-25
Event Information
Number:
014-25
Title:
MECHANICAL EQUIPMENT (WALK-IN COOLER/WALK-IN FREEZER)
REPLACEMENT AT MULTIPLE CAMPUSES
Type:
Request for Competitive Sealed Proposals
Issue Date:
10/24/2024
Question Deadline: 12/5/2024 02:00 PM (CT)
Response Deadline: 12/12/2024 02:00 PM (CT)
Notes:
PURPOSE
In order to be in compliance with federal, state and local purchasing laws, the
Birdville Independent School District (BISD) is soliciting competitive sealed
proposals for MECHANICAL EQUIPMENT (WALK-IN COOLER/WALK-IN
FREEZER) REPLACEMENT AT MULTIPLE CAMPUSES. Based on prior
expenditures, the total estimated contract is $215,000.
SITE VISIT
A site visit is highly recommended by all bidding dealers prior to submitting a
proposal response. The site visit will be as follows:
Monday, November 25, 2024
8:00 AM CST at Green Valley Elementary School (7900 Smithfield Road;
North Richland Hills, Texas 76182)
John Grant from Child Nutrition will be on-site to guide the site visits. The site visits
will start at Green Valley Elementary promptly at 8:00 AM CST and will visit each
campus thereafter.
CONTRACT TERM AND RENEWALS
This proposal shall be effective from Board approval through completion of
installation. Desired delivery and installation dates: during the week of March
17-21, 2025. All work must be complete before June 30, 2025.
PROPOSAL SUBMISSION
Late proposals will not be accepted. No verbal, telephonic, electronic mail or faxed
responses will be considered. The preferred method of delivery is through the e-bid
system; however, paper responses will be accepted in the Purchasing Department
prior to the due date and time. To receive a paper version, please contact
Purchasing via phone 817-547-5629 or by email
bisd.purchasing@birdvilleschools.net.
Page 2 of 33 pages
Billing Information
Address: Accounts Payable
PO Box 14689
Haltom City, TX 76117
Phone: 817 (547) 5638
Fax: 817 (547) 5548
Email: accounts.payable@birdvilleschools.net
Deadline: 12/12/2024 02:00 PM (CT)
014-25
Bid Activities
Site Visits
11/25/2024 8:00:00 AM (CT)
A site visit is highly recommended by all bidding dealers prior to submitting a proposal response. The site visit will be
as follows:
Monday, November 25, 2024
8:00 AM CST at Green Valley Elementary School (7900 Smithfield Road; North Richland Hills, Texas
76182)
John Grant from Child Nutrition will be on-site to guide the site visits. The site visits will start at Green Valley
Elementary promptly at 8:00 AM CST and will visit each campus thereafter.
Bid Attachments
Turnkey Installation.pdf
014-25 Turnkey Installation Requirements and Expectations
April 2023 - BISD Standard Terms and Conditions.pdf
Birdville ISD Standard Terms and Conditions
fw9.pdf
Blank W-9
CIQ2021.pdf
Blank Conflict of Interest Questionnaire
1295_With_Instructions and video help links.pdf
1295 Instructions with Video Links
Campus List 2024-2025.pdf
BISD Campus List
2024-2025 Instructional Calendar.pdf
2024-2025 Instructional Calendar
To print a pdf version of the proposal document.pdf
Instructions for Printing a PDF Copy of the Proposal
Download
Download
Download
Download
Download
Download
Download
Download
Requested Attachments
Current Year W-9
(Attachment required)
This document can be found under the Attachment tab or directly on the IRS website at the following link
www.irs.gov/pub/irs-pdf/fw9.pdf.
Conflict of Interest Questionnaire
(Attachment required)
This information can be found under the Attachments tab. If no conflict exists, please write "N/A" on the form, sign it,
and upload it.
Quote/Specs
(Attachment required)
Please attach a quote/specs.
License
(Attachment required)
Please attach a copy of the licenses are requested.
Page 3 of 33 pages
Deadline: 12/12/2024 02:00 PM (CT)
014-25
Certificate of Insurance
Awarded vendor will be required to furnish a valid Certificate of Insurance. The insurance requirements are detailed
under the Attachments tab in the BISD Standard Terms and Conditions.
1295 Form
This form is filled out on the Texas Ethics website. This form is not required at this time, but the awarded proposer will
be required to submit the completed form prior to any purchase order submission. To avoid delays, you can upload
the form during the proposal process. Only the awarded proposer will have their form acknowledged after board
approval. The contract number is RFCSP #014-25.
Bid Attributes
1 Introduction
There are 92 Attributes/Sections (including this one) associated with this solicitation. Some are notes and do not
require a response, but most require a response. ***Please select each page on the right-hand side of the blue bar
below (at the bottom of this list of attributes) in order to view the next page of Attributes.***
2 District Background Information
The District currently has nineteen (19) elementary schools, seven (7) middle schools, and four (4) high schools
that will need to be serviced.
Birdville ISD is the fifth-largest school district in northeast Tarrant County, with more than 24,300 students. The
District’s 31 campuses serve the community of Richland Hills and portions of Haltom City, Hurst, North Richland Hills,
Watauga, Colleyville and Fort Worth.
Additional information concerning the District may be obtained at www.birdvilleschools.net.
3 Must Attach
Make sure to upload all required documents and forms to the "Response Attachments" tab.
To attach documents to your response, after you have completed each one and saved them to your computer,
select the option "RESPONSE ATTACHMENTS". Then, click "New" (blue letters, top left). Then, "Select File", and
choose the document you need to attach. Enter a "Description" and then select "Save". Finally, select "Download"
to verify that you have attached the correct file.
4 Inquiries and/or Clarifications
Any questions pertaining to the solicitation procedures and/or specifications should be emailed to the Purchasing
Department contact person listed on the Event Details Tab on or before the question ending date. As of the
Issuance date of this solicitation and continuing until the final date for submission of responses, contact with BISD
employees or BISD Board Members, except for staff members of the Purchasing Department, is strictly prohibited.
All personnel representing BISD are specifically directed not to hold meetings, conferences or technical discussions
with any vendor for purposes of responding to this solicitation other than those pre-proposal meetings expressly
stated in the specifications. Any vendor found to be acting in any way contrary to this directive may be disqualified
from entering into any contract that may result from this solicitation.
5 Successful Solicitation Response Submittal
All responses must be SUCCESSFULLY submitted before the due date and time regardless of your organization's
ability to submit online. It is the supplier's sole responsibility to ensure that solicitation documents successfully
arrive before the due date and time. The District's online bidding application utilizes the Internet and the World
Wide Web, which is comprised of systems that are completely out of the District's control. It is highly recommended
that the suppliers allow themselves enough time to complete a successful submission.
Page 4 of 33 pages
Deadline: 12/12/2024 02:00 PM (CT)
014-25
6 Delivery Time/Specific Instructions
Desired delivery and installation dates: during the week of March 17-21, 2025. All work must be
complete before June 30, 2025.
Deliveries and installation will be scheduled with the Child Nutrition Department. The awarded vendor will receive an
official award letter within which will contain contact information to schedule delivery and installation.
I agree
(Required: Check if applicable)
7 Selection Criteria
The District reserves the right to award this RFCSP to a single Proposer, multiple Proposers, each line item
separately, or in any combination it determines to be in the best interest of the District. If the Proposer chooses to
bid/propose “all or none” or is not agreeable to multiple or split awards, it must be noted on the
Deviation/Compliance attribute.
Regardless of the award of RFCSP hereunder, the District retains the right to purchase the same or similar
materials or items from other sources should it be determined that doing so would be in the District's best interest.
Based upon the proposal material submitted, the following criteria will be used in evaluation.
Extensions of unit prices shown will be subject to verification by the district. In case of variation between the unit
price and the extension, the unit price will be considered to be the proposal.
Per Texas Education Code, Subchapter B, Sec. 44.031 (b) *ALL CONTENTS PROVIDED IN THIS
SOLICITATION, WILL BE CONSIDERED AS AN EVALUTION FACTOR
All catalog discount vendors and service vendors who receive an evaluation score of 70 points and above who
have completed all required documents will be recommended for award. Line item awards will be evaluated based
on highest rated vendor per line item.
EVALUATION FACTORS
PERCE
NTAGE
OF
POINTS
A. The Purchase Price - Fees and Associated Costs
55%
B. The reputation of the Proposer and the Proposer’s goods or services – Based on demonstrated
expertise and experience; references (availability of contract items, reliability of deliveries, condition of
delivered product and wholesomeness, accurate invoices)
20%
C. The quality of the Proposer’s goods or services – ability to perform all requirements and unique
abilities of the Proposer
1%
D. The extent to which the services meet the district’s needs (based on ability to meet delivery
schedule, lead time for orders, offer products specified)
23%
E. The Proposer’s past relationship with the District
0%
F. The impact on the ability of the district to comply with laws and rules relating to historically
underutilized businesses; “Federal Requirements for Procurement and Contracting with small and
1%
minority businesses, women’s business enterprises, and labor surplus area firms.”
G. The total long term cost to the District to acquire the Proposer’s goods or services
Page 5 of 33 pages
Deadline: 12/12/2024 02:00 PM (CT)
0%
014-25
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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