Camp Oakdale Pickleball Court Parking Lot Improvements Bid No. 2027-01

PROJECT MANUAL & SPECIFICATIONS
Town of Montville
Camp Oakdale
Pickleball Court Parking Lot Improvements
20 Simpson Lane
Uncasville, Connecticut 06382
Bid No. 2027-01
Prepared for:
Town of Montville, Connecticut
310 Norwich-New London Turnpike
Uncasville, Connecticut 06382
The project is funded by a Connecticut Department of Energy and Environmental
Protection (CTDEEP) STEAP Urban Act Grant
Revised: July 9, 2026 (Issued for Bid)
May 29, 2026
Prepared By:
CLA Engineers, Inc.
317 Main Street
Norwich, CT 06360
Ph: 860-886-1966 F: 860-886-9165
www.claengineers.com

TABLE OF CONTENTS
I. ADVERTISEMENT FOR BIDS
II. MONTVILLE BID DISCLOSURE INFORMATION TO BIDDERS
III. INSTRUCTIONS TO BIDDERS
IV. PROPOSAL FORMS
1. Bid Form
2. Form of Bid Bond
3. Statement of Bidders Qualifications
4. Proposed Subcontractors
5. Proposed Suppliers
6. Non-Discrimination in Employment
7. Non-Collusion Affidavit of Prime Bidder
8. Certificate as to Corporate Principal
9. Commission on Human Rights and Opportunities Contract Compliance
Regulations Notification to Bidders & Bidder Contract Compliance Monitoring
Report
V. AGREEMENT AND CONTRACT FORMS
1. Form of Agreement
2. Form of Performance Bond
3. Form of Payment Bond
VI. STANDARD GENERAL CONDITIONS OF THE CONSTRUCTION CONTRACT
VII. SUPPLEMENTARY CONDITIONS
VIII. TECHNICAL SPECIFICATIONS
IX. INSURANCE REQUIREMENTS
X. PREVAILING WAGE RATES & REQUIREMENTS
Town of Montville
CLA Engineers, Inc.
Camp Oakdale
Pickleball Court Parking Lot Improvements Civil * Structural * Survey

I. ADVERTISEMENT TO BID

TOWN OF MONTVILLE
INVITATION FOR PROPOSALS
BID #2027-01
The Town of Montville is interested in receiving proposals for the Camp Oakdale Pickle Ball Court
Parking Lot Improvement project. A copy of the plans and specifications is available at
www.montville-ct.org.
All proposals are due no later than August 12, 2026 at 10:00 AM and must be received at the
Finance Office prior to the due date and time. A proposal must be delivered by regular mail,
overnight mail, or by hand to the Town of Montville, Finance Office, 310 Norwich/New London
Turnpike, Uncasville, Connecticut 06382, with the proposal contained in a sealed envelope marked
"Camp Oakdale Pickle Ball Court Parking Lot Improvements". The proposal must be signed
by a Company official. Proposals will be opened and read aloud in the Finance Office.
This contract is subject to state contract compliance requirements, including non- discrimination
statutes and set-aside requirements. State law requires a minimum of twenty-five (25%) percent
of the state-funded portion of the contract be set aside for award to subcontractors holding current
certification as Small Business Enterprises ("SBE") from the Connecticut Department of
Administrative Services ("DAS"). A minimum of 6.25% of the state-funded portion must be set
aside for subcontractors holding current DAS certification as Minority-, Women-, and/or
Disabled-owned businesses ("M/W/DisBE"). The contractor must demonstrate good faith effort
to meet the 25% set-aside goals.
In addition to other reservations and conditions contained in the proposal documents, the Town of
Montville reserves the right to waive any technical defects in the proposals received; to waive any
formalities or irregularities; to reject any and all proposals for any reason, including that it or they
do not conform to the terms and conditions described herein, as determined by the Town in its sole
discretion; to accept or reject any part of any proposal received; to present and negotiate terms of
a contract together or separately with any party submitting a proposal; to determine qualifications
exclusively and finally; to request additional qualifications; and to select any proposal or part
thereof based on any combination of factors, including the amount proposal, the time of
completion, and the Town's best interests. The Town reserves the right to retain all proposals
submitted and to use any ideas in a proposal regardless of whether or not that proposal is selected.
Leonard G. Bunnell Sr., Mayor
Town of Montville

II. MONTVILLE BID DISCLOSURE
INFORMATION TO BIDDERS

Information to Bidders
Page 1 of 1
BID DISCLOSURE
The Town of Montville reserves the right to reject any or all bids and waive any informalities or
irregularities in the bid procedure or bids.
The Town may hold the bids for a period not to exceed ninety (90) days from the date of the bid
opening to review the bids and investigate the bidders' qualifications prior to awarding the
contract.
All bidders are advised the Town of Montville has enacted through resolutions the following
special condition concerning Town bids and purchases.
1. Seller agrees that as a condition of his sale of goods and/or services to the Town of Montville,
the Town of Montville will be authorized to deduct from the proceeds due Seller an amount
not to exceed 25% of the total amount due Seller. Said amount is to be applied against any
unpaid and overdue taxes, assessments, fees, or other charges levied by the town of Montville
or any agency thereof against the Seller. The Seller further agrees that Seller shall insure that
Seller has the right to withhold an amount not to exceed 25% from each subcontractor working
for the Seller, and providing goods and/or services to the Town of Montville, and to remit such
withheld money to the Town in full or partial satisfaction of any unpaid and overdue taxes,
assessments, fees, or other charges levied by the Town of Montville or any agency thereof
against such subcontractor.
Town of Montville
CLA Engineers, Inc.
Camp Oakdale
Pickleball Court Parking Lot Improvements Civil * Structural * Survey

III. INSTRUCTIONS TO BIDDERS
Copyright (C) 2007 National Society of Professional Engineers
1420 King Street, Alexandria, VA 22314-2794
(703) 684-2882
www.nspe.org
American Council of Engineering Companies
1015 15th Street N.W., Washington, DC 20005
(202) 347-7474
www.acec.org
American Society of Civil Engineers
1801 Alexander Bell Drive, Reston, VA 20191-4400
(800) 548-2723
www.asce.org
Associated General Contractors of America
2300 Wilson Boulevard, Suite 400, Arlington, VA 22201-3308
(703) 548-3118
www.agc.org
The copyright for this EJCDC document is owned jointly by the four
EJCDC sponsoring organizations and held in trust for their benefit by NSPE.
EJCDC C-200 Instructions to Bidders for Construction Contracts
Copyright (C) 2007 National Society of Professional Engineers for EJCDC. All rights reserved.
Page ii

TABLE OF CONTENTS
Page
Article 1 - Defined Terms ................................................................................................................................. 1
Article 2 - Copies of Bidding Documents ........................................................................................................ 1
Article 3 - Qualifications of Bidders ................................................................................................................ 1
Article 4 - Examination of Bidding Documents, Other Related Data, and Site ............................................. 1
Article 5 - Pre-Bid Conference ......................................................................................................................... 3
Article 6 - Site and Other Areas ....................................................................................................................... 3
Article 7 - Interpretations and Addenda ........................................................................................................... 3
Article 8 - Bid Security ..................................................................................................................................... 3
Article 9 - Contract Times ................................................................................................................................ 4
Article 10 - Liquidated Damages ..................................................................................................................... 4
Article 11 - Substitute and "Or-Equal" Items .................................................................................................. 4
Article 12 - Subcontractors, Suppliers and Others........................................................................................... 5
Article 13 - Preparation of Bid ......................................................................................................................... 5
Article 14 - Basis of Bid; Comparison of Bids ................................................................................................ 7
Article 15 - Submittal of Bid ............................................................................................................................ 7
Article 16 - Modification and Withdrawal of Bid ........................................................................................... 8
Article 17 - Opening of Bids ............................................................................................................................ 8
Article 18 - Bids to Remain Subject to Acceptance ........................................................................................ 8
Article 19 - Evaluation of Bids and Award of Contract .................................................................................. 8
Article 20 - Contract Security and Insurance ................................................................................................... 9
Article 21 - Signing of Agreement ................................................................................................................... 9
Article 22 - Sales and Use Taxes .................................................................................................................... 90
Article 23 - Retainage ................................................................................................................................... 100
Article 24 - Employment of Labor ............................................................................................................... 100
Article 25 - Provisional Items ......................................................................................................................... 11
Article 26 - Safety Standards .......................................................................................................................... 11
Article 27 - CHRO Compliance & State Set Aside ............................................................ 12
EJCDC C-200 Instructions to Bidders for Construction Contracts
Copyright (C) 2007 National Society of Professional Engineers for EJCDC. All rights reserved.
Page ii

ARTICLE 1 - DEFINED TERMS
1.01 Terms used in these Instructions to Bidders have the meanings indicated in the General Conditions
and Supplementary Conditions. Additional terms used in these Instructions to Bidders have the
meanings indicated below:
A. Issuing Office - The office from which the Bidding Documents are to be issued and where the
bidding procedures are to be administered. In this case the Finance Office, Montville Town Hall
located at 310 Norwich New London Tpke, Uncasville, Connecticut 06382.
ARTICLE 2 - COPIES OF BIDDING DOCUMENTS
2.01 Complete sets of the Bidding Documents are available digitally only as stated in the advertisement
or invitation to bid. Neither the Owner nor Engineer will be responsible for full or partial sets of
Bid Documents obtained from any other source.
2.02 Complete sets of Bidding Documents shall be used in preparing Bids; neither Owner nor Engineer
assumes any responsibility for errors or misinterpretations resulting from the use of incomplete
sets of Bidding Documents.
2.03 Owner and Engineer, in making copies of Bidding Documents available on the above terms, do so
only for the purpose of obtaining Bids for the Work and do not authorize or confer a license for
any other use.
ARTICLE 3 - QUALIFICATIONS OF BIDDERS
3.01 To demonstrate Bidder's qualifications to perform the Work, within 5 days of Owner's request,
Bidder shall submit written evidence such as financial data, previous experience, present
commitments, and such other data as may be called for below or as otherwise requested by the
Owner.
A. Not Applicable
B. List of major equipment available for this contract.
3.02 Bidder is advised to carefully review those portions of the Bid Form requiring Bidder's
representations and certifications.
ARTICLE 4 - EXAMINATION OF BIDDING DOCUMENTS, OTHER RELATED DATA, AND
SITE
4.01 Not Applicable
4.02 Underground Facilities
A. Information and data shown or indicated in the Bidding Documents with respect to existing
Underground Facilities at or contiguous to the Site is based upon information and data furnished
to Owner and Engineer by owners of such Underground Facilities, including Owner, or others.
EJCDC C-200 Instructions to Bidders for Construction Contracts
Copyright (C) 2007 National Society of Professional Engineers for EJCDC. All rights reserved.
Page 1 of 12

4.03 Not Applicable
4.04 Not Applicable
4.05 On request, Owner will provide Bidder access to the Site to conduct such examinations,
investigations, explorations, tests, and studies as Bidder deems necessary for submission of a Bid.
Bidder shall fill all holes and clean up and restore the Site to its former condition upon completion
of such explorations, investigations, tests, and studies. Bidder shall comply with all applicable
Laws and Regulations relative to excavation and utility locates. The Bidder must perform these
investigations within the bid advertisement period and at a time at the discretion of the Owner.
4.06 Not Applicable
4.07 It is the responsibility of each Bidder before submitting a Bid to:
A. examine and carefully study the Bidding Documents, and the other related data identified in the
Bidding Documents;
B. visit the Site and become familiar with and satisfy Bidder as to the general, local, and Site
conditions that may affect cost, progress, and performance of the Work;
C. become familiar with and satisfy Bidder as to all federal, state, and local Laws and Regulations
that may affect cost, progress, and performance of the Work;
D. Not Applicable
E. Not Applicable
F. agree at the time of submitting its Bid that no further examinations, investigations, explorations,
tests, studies, or data are necessary for the determination of its Bid for performance of the Work
at the price(s) bid and within the times required, and in accordance with the other terms and
conditions of the Bidding Documents;
G. become aware of the general nature of the work to be performed by Owner and others at the Site
that relates to the Work as indicated in the Bidding Documents;
H. promptly give Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that
Bidder discovers in the Bidding Documents and confirm that the written resolution thereof by
Engineer is acceptable to Bidder; and
I. determine that the Bidding Documents are generally sufficient to indicate and convey
understanding of all terms and conditions for the performance of the Work.
4.08 The submission of a Bid will constitute an incontrovertible representation by Bidder that Bidder
has complied with every requirement of this Article 4, that without exception the Bid is premised
upon performing and furnishing the Work required by the Bidding Documents and applying any
specific means, methods, techniques, sequences, and procedures of construction that may be
shown or indicated or expressly required by the Bidding Documents, that Bidder has given
Engineer written notice of all conflicts, errors, ambiguities, and discrepancies that Bidder has
EJCDC C-200 Instructions to Bidders for Construction Contracts
Copyright (C) 2007 National Society of Professional Engineers for EJCDC. All rights reserved.
Page 2 of 12