Promotional Testing Administrator for Deputy Fire Chief

TOWN OF GREENWICH NO.: 7958
PURCHASING DEPARTMENT
101 Field Point Road ISSUE DATE: 06/16/2026
Greenwich, CT 06830
203 622-7881 DEADLINE DATE: 07/07/2026
DEADLINE TIME: 11:00 AM
REQUEST FOR BID
X REQUEST FOR PROPOSAL
PRE-PROPOSAL CONFERENCE:
TIME AND DATE:
LOCATION:
RFB/RFP NAME: PROMOTIONAL TESTING ADMINISTRATOR FOR DEPUTY FIRE CHIEF
LOCATION: GREENWICH, CT
PREQUALIFICATION
X STANDARDS/SPECIFICATIONS
X INSURANCE REQUIRED
PLEASE NOTE:
1. Sealed Bids/Proposals are due at the Town of Greenwich Purchasing Department on date noted.
NO bids/proposals will be accepted after the date and time specified above. Bidder is responsible
for actual delivery of the bid/proposal sent by mail or commercial express service to the
PURCHASING DEPARTMENT before the deadline time. Bids/proposals received after the
deadline time will not be considered. PLEASE CLEARLY INDICATE BID/PROPOSAL NUMBER
ON LOWER LEFT-HAND CORNER OF ENVELOPE.
2. BIDS/PROPOSALS ARE NOT ACCEPTED BY FAX OR E-MAIL.
3. COMPANY NAME AND ADDRESS MUST CONFORM ON ALL DOCUMENTS INCLUDING
INSURANCE DOCUMENTS. A POST OFFICE BOX ADDRESS IS NOT ACCEPTABLE.
4. Bid/Proposal number must appear on all bids and related correspondence.
5. The Town of Greenwich is exempt from Federal and State Taxes.
6. The Town will consider an alternate bid only if Bidders have been permitted to provide an alternate
bid. An alternate bid must be clearly identified as such in order to be considered by the Town.
7. Stated prices are to be FOB destination inside delivery, unless otherwise specified herein.
ltrm--
8. Terms and Conditions indicated on reverse.
__________________________________________
Daniel Centofanti, Procurement Specialist
An Affirmative Action/Equal Opportunity Employer, M/F/H

Terms and Conditions
Bidders shall familiarize themselves with all provisions of the specifications and shall not at any time after
submitting bid, dispute any of the specifications or assert that there was any misunderstanding in regard to the
furnishing and delivering of the items called for in the proposal.
The Town of Greenwich reserves the right to issue addenda as needed on bids/proposals.
The Town of Greenwich reserves the right to reject any and all bids not deemed to be in the best interest of the
Town of Greenwich, or to accept that bid which appears to be in the best interest of the Town of Greenwich. The
Town of Greenwich reserves the right to waive any informalities in or reject any or all bids, or any part of any
bid.
References to a particular trade name or manufacturer's catalog or model number are made for descriptive purposes
to guide the Bidder in interpreting the requirements of the Town of Greenwich. They should not be construed as,
nor are they intended to exclude proposals on other types of materials, equipment and supplies. However, the
Bidder, if awarded a contract will be required to furnish the particular item referred to in the specification or
description unless a departure or substitution is clearly noted and described in the proposal.
Respondents shall provide one proposal and Bidders one bid price for each specified required line item with no more
than one total lump sum bid, unless allowed to do otherwise by the solicitation. Respondents shall provide no more
than one bid reply unless allowed by the solicitation. Bidders shall not include in their prices any Federal or
State taxes from which the Town of Greenwich is exempt.
The successful Bidder/s shall indemnify the Town of Greenwich against all losses, claims, actions and judgments
brought or recovered against the contractor or the Town of Greenwich. Any respondent that takes exception to the
insurance requirements set forth by the Town of Greenwich Risk Manager shall be deemed unresponsive.
No proposal shall be received from, or contract awarded to, any person, firm or corporation who is in default or in
debt to the Town of Greenwich for non-performance of any contract, or who is a defaulter as surety or otherwise
from any obligation to the Town of Greenwich.
Bids must be signed in ink by the vendor. No bids shall be made in pencil. Any bids showing any erasures or
alterations must be initialed by the Bidder in ink. Failure to sign and give all information requested in the
proposal may result in the bid being rejected.
Quantities as listed on the bid sheets are estimated for bidding purposes only. Award of contract shall be for the
quantities actually ordered as needed during the contract period. However, the Town of Greenwich reserves the
right to increase or decrease the quantities by 10%.
Unit prices quoted shall be net exclusive of all taxes, and must include all transportation, delivery and unloading
costs; fully prepaid F.O.B. destination in place inside delivery. Debris, if any, removed.
The Town of Greenwich reserves the right to make awards on an item by item, total or lump sum basis. Where an
award is made on an item by item basis, the unit price prevails. The Town reserves the right to make award in best
interest of its own operation. All awards are contingent upon certification by the Town Comptroller that funds are
available in appropriate accounts.
It is understood that prices shall hold firm and prevail for the actual quantities required or ordered as needed
during the life of the contract whether more or less than estimated quantities. Unit prices shall not be subject
to any increase during the life of the contract.
All deliveries are to be made within the time period specified in the bid proposal upon receipt of written purchase
order or authorized verbal requests except as may be otherwise arranged by Supplier and Purchaser. Receipt of
contract is not authority to ship. Emergency deliveries are to be made within twenty-four (24) hours from receipt
of a telephone request from the Town of Greenwich. All deliveries are to be made on business weekdays between the
hours of 9:00 A.M. and 4:00 P.M. except as may be otherwise arranged by the Supplier and Purchaser.
In the event deliveries are not made as specified to a Town delivery point, the Town of Greenwich shall reserve the
right to purchase any such bid item on the open market and to charge any increase in price paid over the current
contract price to the account of the vendor.
All bids will be awarded or rejected within sixty (60) days of bid opening date or for the stated period of
validity, if different. Therefore, Bidder agrees that prices will remain firm for acceptance for that period.
Terms of payment to the Contractor shall be net/30 days after receipt of invoice and acceptance and approval of the
services by the Town of Greenwich.
The contractor will not discriminate against any employee or applicant for employment because of race, religion,
color, sex or national origin. The contractor, however, will take affirmative action to insure that minority group
members are employed and are not discriminated against during employment. Such actions shall include, but not be
limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising;
layoff or termination; rates of pay or other forms of compensation; and selection of training, including
apprenticeship.
The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor,
state that all qualified applicants will receive consideration for employment without regard to race, religion,
color, sex or national origin. The contractor will send to each labor union or representative of workers with
which he has a collective bargaining agreement or other contract of understanding, a notice advising the labor
union or worker's representative of the contractors' commitments under this specification and under rules,
regulations and orders promulgated by the State.
"Affirmative Action" means procedures which establish hiring and employment goals, timetables, and practices to be
implemented, with good faith efforts, for minority group members.
"Minority Group Members" as identified in EEO-4 reports shall mean Black, Hispanic, Asian or Pacific Islanders,
American Indian, and Alaskan Natives.
The contractor or subcontractor offers and agrees to assign to the public purchasing body all right, title and
interest in and to all causes of action it may have under Section 4 of the Clayton Act, 15 U.S.C. Section 15, or
under Chapter 624 of the General Statutes of Connecticut, arising out of the purchase of services, property or
intangibles of any kind pursuant to a public purchase contract or subcontract. This assignment shall be made and
become effective at the time the public purchasing body awards or accepts such contract, without further
acknowledgment by the parties.

TOWN OF GREENWICH, CT
REQUEST FOR PROPOSAL #7958 DEADLINE: 07/07/2026 AT 11:00 AM
PROMOTIONAL TESTING ADMINISTRATOR FOR DEPUTY FIRE CHIEF
BACKGROUND
The Town of Greenwich Purchasing Department, on behalf of the Department of Human Resources
and Fire Department, is seeking proposals for a Promotional Testing Administrator for the position of
Deputy Fire Chief.
SCOPE OF WORK
The Town is seeking proposals to design and implement both a written exam that will be
administered in-person, and an oral assessment center for Greenwich Fire Department personnel
seeking promotion to the rank of Deputy Fire Chief. The selected Contractor will be responsible
for the development and administration of the written exam and the oral assessment center. The
Town is seeking the services to be provided in Fall 2026. The Town seeks a minimum of one
week between the administration of the written exam and the oral assessment center. The
recruitment will be done in conjunction with the Department of Human Resources, performing
the job posting, candidate application collection, and email communications to candidates with
regard to scheduling and score reporting. The Town anticipates that Contractors responding to
this RFP will provide additional insight, if necessary.
RESPONDENT'S REPLY
Respondents shall reply to this Request for Proposal by submitting a written proposal and
completing the attached Reply Sheets. Respondents shall indicate their pricing and all other
required information in their proposal.
DURATION OF PROPOSAL
The proposal will remain in effect for a minimum period of ninety (90) calendar days from the
deadline for submission of the proposal or until it is formally withdrawn, a contract is executed,
or this RFP is canceled, whichever occurs first.
DELIVERY OF PROPOSALS
Proposals shall be delivered via USPS or commercial delivery service (UPS, FedEx etc.) to the
Town of Greenwich Purchasing Department, First Floor, Town Hall, 101 Field Point Road,
Greenwich, CT 06830 by:
11:00 AM on Tuesday, July 7, 2026
Proposals received after the due date and time will not be accepted and will be returned
unopened to the Respondent. The Reply Sheets must be completed and returned with the
proposal in a sealed envelope. Please clearly indicate RFP #7958 on the lower left-hand corner
of the envelope.
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ISSUANCE OF ADDENDA
The Town of Greenwich reserves the right to amend this solicitation by addenda. Addenda will
be posted to the Town's website (www.greenwichct.gov/bids) up to 48 hours in advance of the
proposal's due date and time. It is the responsibility of the Respondent to check the Town's
website for addenda, the Town will not provide notification. If in the Town's opinion
revisions are of such a magnitude, the deadline for this solicitation may be extended in an
addendum. In addition, addenda can change Specifications, Reply Sheets, and times/dates for
pre-bid meetings as well as due dates/deadlines for questions and proposals.
FEDERAL, STATE, AND LOCAL LAWS
The Respondent shall acknowledge and agree that, should it be awarded the Contract, it shall be
solely responsible for strict compliance with all Federal, State, and local statutes, laws, codes,
rules, regulations and ordinances, and for the procurement and maintenance of all necessary
licenses and permits relating to the performance of services.
APPLICABLE LAW
The laws of the State of Connecticut shall govern this Contract and any and all litigation related
to this Contract. In the event of litigation related to this Contract, the exclusive forum shall be
the State of Connecticut and the exclusive venue for such litigation shall be the Judicial District
for Stamford/Norwalk at Stamford.
ACCEPTANCE OF REQUEST FOR PROPOSAL CONTENT
Provisions of this RFP and the contents of the successful response will be used to establish final
contractual obligations. The Town retains the option of canceling the award if the successful
Respondent fails to accept such obligations. The Town and the successful Respondent shall
enter into a written Contract for the services rendered. It is expressly understood that this RFP
and the Respondent's proposal shall be attached and included by reference in the Contract signed
by the Town and the Contractor.
TAXES
The Town of Greenwich is exempt from the payment of taxes imposed by the Federal Government
and/or State of Connecticut, and such taxes shall not be included in the proposal prices.
PAYMENTS
The Town of Greenwich shall make payment net thirty (30) days of receipt of invoice, submittal
of documentation, and acceptance of the products and/or services.
PACKAGING
Each proposal shall be sealed to provide confidentiality of the information prior to the submission
date and time. Please note the RFP # on the outside of the package. The Town will not be
responsible for premature opening of proposals that are not properly labeled.
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CONTRACT FORMAT
The Town of Greenwich has included as part of this Request for Proposal, Exhibit B, the
Personal Service Contract format to be used for this procurement. To be considered by the
Town, any Exceptions to the language included in the Town's Personal Service Contract format
must be declared in the Exceptions area of the Reply Sheets. The Personal Service Contract shall
be executed between the respondent and the Town after an award is issued.
CONTRACT TERM
The initial term of the Contract shall be one (1) year. In addition, there will be four (4) one-year
option years that may be engaged with the mutual consent of both parties, on an annual basis.
CANCELLATION OF AWARD/CONTRACT
If the Contractor fails to perform or observe any material term or condition of the bid or Contract
and such failure continues for thirty (30) days after the Contractor's receipt of written notice, the
Town of Greenwich may cancel the Award/Contract without liability for cancellation or
termination charges.
INDEMNITY
The Contractor shall indemnify and save harmless the Town and its officers, agents, servants and
employees, from and against any and all claims, demands, suits, proceedings, liabilities,
judgments, awards, losses, damages, costs and expenses, including attorneys' fees, on account of
bodily injury, sickness, disease or death sustained by any person or persons or injury or damage
to or destruction of any property, directly or indirectly arising out of, relating to or in connection
with the Work, whether or not due or claimed to be due in whole or in part to the active, passive
or concurrent negligence or fault of the Contractor, his officers, agents, servants or employees,
any of his subcontractors, the Town any of his respective officers, agents, servants or employees
and/or any other person or persons, and whether or not such claims, demands, suits or
proceedings are just, unjust, groundless, false or fraudulent; and the Contractor shall and does
hereby assume and agrees to pay for the defense of all such claims, demands, suits and
proceedings; and provided that the Contractor shall not be required to indemnify the Town, its
officers, agents, servants or employees against any such damages occasioned solely by acts or
omissions of the Town other than supervisory acts or omissions of the Town in connection with
the Work.
MODIFICATION OR WITHDRAWAL OF PROPOSAL PRIOR TO DEADLINE
A Respondent wishing to withdraw a proposal prior to the deadline may do so by preparing a
formal written request on company letterhead. The person who signs the letter shall be the same
person who signs the Reply Sheets. The Town will verify that the signature on the letter matches
the signature on the Reply Sheets.
The Town will also verify the request to withdraw the proposal by calling the Respondent at the
telephone number supplied on the Reply Sheets.
After the Town is satisfied that a request to withdraw a proposal before the established deadline
is valid, the proposal will be returned to the Respondent. The Respondent may then withdraw
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completely from the bidding process or may modify the proposal and resubmit before the
deadline.
MODIFICATION OR WITHDRAWAL OF PROPOSAL AFTER DEADLINE
If bid security is required and a Respondent does not honor their proposal for the specified time,
the bid check shall become the property of the Town; or, if a Bid Bond was furnished, the Bid
Bond shall become payable to the Town.
After the proposal deadline has passed, the submitted proposals become the property of the
Town and are valid offers to be honored by the Respondent for sixty (60) days or longer, as
specified in the Request for Proposal.
Respondents who do not honor their proposals for the sixty (60) day (or as specified) period,
shall be declared irresponsible Respondents.
PROPOSAL COSTS
The Respondent shall be responsible for all costs incurred in the development and submission of
their proposal. The Town assumes no contractual obligation as a result of the issuance of this RFP,
the preparation or submission of a proposal by a Respondent, or the evaluation of an accepted
proposal. The Town shall not be contractually bound until the Town and the successful
Respondent have executed a written Contract for the performance of the work.
RESERVATION OF RIGHTS
The Town of Greenwich reserves the right to reject any and all proposals not deemed to be in the
best interest of the Town, or to accept that proposal which appears to be in the best interest of the
Town. The Town reserves the right to waive any and all informalities or reject any or all
proposals or any part of any proposal.
INSURANCE REQUIREMENTS
The awarded Contractor will be required to provide insurance coverage as specified on the
Insurance Requirements Sheet, Exhibit A, of this RFP. The Acord certificate of insurance
form must be executed by your insurance agent/broker and returned to this office. The most
current Acord form should be used for insurance documentation purposes. Company name and
address must conform on all documents including insurance documentation. It is required that
the agent/broker note the individual insurance companies providing coverage, rather than the
insurance group, on the Acord form. The Contract number (provided to the awarded Contractor),
project name and a brief description must be inserted in the "Description of Operations" field. It
must be confirmed on the Acord Form that the Town of Greenwich and Town of Greenwich
d/b/a The Nathaniel Witherell is endorsed as an additional insured by having the appropriate box
checked off and stating such in the "Description of Operations" field. Contractor's insurance
must be primary and non-contributory.
A letter from the awarded Contractor's agent/broker certifying that the Town of
Greenwich and Town of Greenwich d/b/a The Nathaniel Witherell has been endorsed onto
the general liability policy as an additional insured is also mandatory. This letter shall be
addressed to the Towns' Director of Purchasing and must follow exactly the format of the
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letter attached as Exhibit B. It must be signed by the same authorized individual
representative who signed the Acord form. Both the certificate of insurance and the letter
must be signed by the same authorized representative. If the insurance coverage required is
provided on more than one Acord certificate of insurance, then additional agent/broker letters are
also required. Contract development will begin upon receipt of complete, correct insurance
documentation.
The Contractor shall be responsible for maintaining the above insurance coverages in force
to secure all of the Contractor's obligations under the Contract with an insurance company
or companies with an AM Best Rating of A-:VII or better, licensed to write such insurance
in Connecticut and acceptable to the Director of Risk Management, Town of Greenwich.
For excess liability only, non-admitted insurers are acceptable, provided they are permitted
to do business through Connecticut excess line brokers per listing on the current list of
Licensed Insurance Companies, Approved Reinsurers, Surplus Lines Insurers and Risk
Retention Groups issued by the State of Connecticut Insurance Department.
The Contractor shall submit with the proposal the signed, original "Insurance Procedure"
form, included in the Reply Sheets, which states that the Contractor agrees to provide the
specified insurance coverage for this proposal at no additional charge above any insurance
charge declared in the proposal.
STATEMENT OF PROPOSING COMPANY'S QUALIFICATIONS
The "Statement of Proposing Company's Qualifications", included in the Reply Sheets, shall be
completed and included with the proposal.
CONFIDENTIALITY/DISCLOSURE
"Contractor" refers to all Bidders/Respondents submitting a bid/proposal.
The Town will afford due regard to the Contractor's request for the protection of proprietary or
confidential information received. However, all materials associated with the Bid/Proposal and
the Contract are subject to the terms of the Connecticut Freedom of Information Act ("FOIA")
and all corresponding rules, regulations and interpretations. In making such a request, the
Contractor may not state generally that the materials are proprietary or confidential in nature and
therefore not subject to release to third parties. The specific sentences, paragraphs, pages or
sections that the Contractor believes are exempt from disclosure under FOIA must be
specifically identified as such. An explanation and rationale to justify each exemption consistent
with FOIA must accompany the request. The rationale and explanation must be stated in terms of
the prospective harm to the competitive position of the Contractor that would result if the
identified material were to be released and the reasons why the materials are legally exempt from
release pursuant to FOIA.
If the Contractor indicates that certain documentation is submitted in confidence, by specifically
and clearly marking said documentation as CONFIDENTIAL, the Town will endeavor to keep
said information confidential to the extent permitted by law. The Town, however, shall have no
obligation to initiate, prosecute or defend any information that is sought pursuant to a FOIA
request. The Contractor shall have the burden of establishing the availability of any FOIA
exemption in any proceeding where it is an issue. In no event shall the Town, or any
representative of the Town, be liable for the disclosure of any documents or information in its
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possession which the Town believes are required to be disclosed pursuant to FOIA or other
requirements as mandated by policy/law.
Additionally, as per Section 1-210(b) of FOIA - Nothing in the Freedom of Information Act
shall be construed to require the disclosure of:
(24) Responses to any request for proposals or bid solicitation issued by a public agency,
responses by a public agency to any request for proposals or bid solicitation issued by a private
entity or any record or file made by a public agency in connection with the contract award
process, until such contract is executed or negotiations for the award of such contract have
ended, whichever occurs earlier, provided the chief executive officer of such public agency
certifies that the public interest in the disclosure of such responses, record or file is outweighed
by the public interest in the confidentiality of such responses, record or file.
ISSUING AUTHORITY
Mr. Daniel Centofanti, Procurement Specialist, is responsible for the conduct of this
procurement. Any inquiries or requests regarding this procurement shall be submitted in writing
to Mr. Centofanti to the address below by 11:00 AM on Tuesday, June 23, 2026:
Town of Greenwich
Purchasing Department
101 Field Point Road
Greenwich, CT 06830
Email: Daniel.Centofanti@GreenwichCT.gov
PROPOSAL FORMAT
The Respondent shall submit one (1) original and three (3) copies along with one (1) flash drive
of the complete proposal.
Proposals must be submitted in a package/envelope that is clearly marked:
"RFP #7958 - PROMOTIONAL TESTING ADMINISTRATOR FOR
DEPUTY FIRE CHIEF"
All proposals shall be addressed to:
Town of Greenwich
Purchasing Department
101 Field Point Road
Greenwich, CT 06830
At the very beginning of the proposal, the Respondent should include a letter of transmittal
signed by an individual authorized to bind the company.
PROPOSAL REQUIREMENTS
Introduction
Provide an overview of the Respondent's company, including evidence of being a
qualified provider of Promotional Testing for Civil Service Exams.
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Provide an overview of current and prior experience in providing a Promotional Testing
for Civil Service Exams; specifically related to Fire Services.
Expertise
Describe specialized expertise, capabilities, and technical competence, demonstrated by
the proposed approach and methodology to meet the Town's requirements.
Provide a statement of any relevant and current licensure and certifications of the
Respondent.
Provide copies of all licenses and accreditations of staff that will be providing services to
the Town of Greenwich.
Capacity and Capability
Provide information about capability to design and administer an in-person written exam
based on technical and non-technical job-related written material.
Provide information about the ability to administer an appeal opportunity for candidates
to appeal written exam questions after the administration of the written exam.
Provide information about the capability to design and administer an oral assessment
center for the position of Deputy Fire Chief.
Provide information about with specifics on any online or other virtual capabilities in
addition to in person testing.
Provide details of any equipment that will be used to provide the services, and any
equipment needed for testing administration.
Ability to Customize Technical Approach
Provide information about the methodology for creating custom or semi-custom tests and
assessments.
Provide information on Respondent's ability to develop job-related exams that are legally
defensible.
Data Security & Regulatory Compliance
Provide information on Respondent's protocols for exam material security.
Provide information on ability to maintain candidate privacy,
Provide any relevant information on regulatory compliance, specifically with regard to
relevant employment laws, and testing in a civil service environment.
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PRESENTATIONS
Selected Respondents may be required to present their proposals to the Evaluation Committee.
The costs of such presentations and interviews shall be borne solely by the Respondents.
EVALUATION PROCESS
The Town shall evaluate all proposals based on the information provided with the proposal.
Proposals will be evaluated by the Evaluation Committee using the following criteria:
CRITERIA MAXIMUM POINTS
Expertise and Credentials 35
Capacity and Capability 30
Ability to Customize Technical Approach 25
Data Security & Regulatory Compliance 10
TOTAL 100
EVALUATION COMMITTEE
The Evaluation Committee's members will read, and grade (privately and individually) all
responsive proposals based on the evaluation criteria specified in this RFP. Each Respondent will
be ranked based on the Evaluation Committee's scores of the proposals. The Evaluation
Committee shall select the finalist(s) to be interviewed.
The financial strength of the Respondents and the results of reference checks may also be
considered during the Evaluation Process. In addition, exceptions raised by the Respondents (if
any) will need to be reconciled to the mutual satisfaction of both parties prior to an award.
The Evaluation Committee shall recommend awarding the proposal submitted which is deemed
to be in the best interest of the Town based on the Specifications of this RFP.
The Town may select individuals to serve as observers and advisors during the evaluation
process. The observers and advisors will be permitted to read the proposals of the finalists; will
be permitted to attend the interviews; and will be permitted to ask questions at the interviews.
The observers and advisors will not be permitted to grade the proposals or the interviews.
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