CITY OF MIDDLETOWN-PURCHASING OFFICE
MUNICIPAL BUILDING, ROOM 112
245 DEKOVEN DRIVE
MIDDLETOWN, CT 06457
(860) 638-4895
CONTRACT DOCUMENTS FOR
RFP #2026-009
REAPPRAISAL AND REVALUATION OF REAL PROPERTY
THE CITY OF MIDDLETOWN
Proposals due by: Wednesday, July 8, 2026 at 3:00 pm
DONNA L. FORMATO, CPPB, NIGP-CPP
SUPERVISOR OF PURCHASES
CARL R. ERLACHER
DIRECTOR OF FINANCE AND REVENUE SERVICES
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TABLE OF CONTENTS
REQUEST FOR PROPOSAL
I. DEFINITIONS
II. SCOPE OF PROJECT
III. CITY INFORMATION
IV. PROJECT TIME SCHEDULE
V. PAYMENT SCHEDULE
VI. RESPONSIBILITIES
VII. APPRAISAL SPECIFICATIONS
VIII. NARRATIVE APPRAISAL SPECIFICATIONS
VIII. TRANSMITTAL OF RECORDS TO THE ASSESSOR
IX. RESPONSIBILITY OF CITY
X. RESPONSIBILITY TO THE ASSESSOR
XII. PARCEL IMAGE DATABASE
XIII. ADDITIONAL INFORMATION
XIV. METHOD OF SELECTION FOR CRITERIA FOR AWARD
XV. GENERAL TERMS AND CONDITIONS
XVI. SUBMISSION OF PROPOSAL
PROPOSAL PAGES
NON-COLLUSIVE STATEMENT
STATEMENT OF BIDDERS EEO COMPLIANCE
IDENTIFICATION OF CERTIFIED COMPANY PERSONNEL LIST
BID BOND
CERTIFICATE OF SURETY
PERFORMANCE BOND
MAINTENANCE BOND
CHAPTER 26, CONTRACTS
APPENDIX B - INSURANCE REQUIREMENTS
BID RETURN LABEL
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REQUEST FOR PROPOSAL
CITY OF MIDDLETOWN, CONNECTICUT
Proposal Documents, addressed to the Supervisor of Purchases, City of Middletown, Room 112, Municipal Building,
Middletown, Connecticut 06457, will be accepted until Wednesday, July 8, 2026 at 3:00 pm for the following:
RFP #2026-009
REAPPRAISAL AND REVALUATION OF REAL PROPERTY
FOR THE CITY OF MIDDLETOWN
The City of Middletown is seeking to engage the services of a qualified Appraisal firm experienced in completing
municipal revaluation(s) utilizing the CITY’s Computer Assisted Mass Appraisal Software System (CAMA). The
effective date of this revaluation shall be for the Grand List of October 1, 2027.
Services required pursuant to this contract shall consist generally of providing all equipment, materials, forms,
supplies, and to provide all work and incidental services as specified herein as required to complete a reappraisal
of all taxable and exempt real property located within the corporate limits of the City of Middletown.
The successful firm shall be required to possess and maintain from the date of receipt of proposals through the
completion of all work specified herein a valid Connecticut Revaluation Company Certification pursuant to section
12-2c of the Connecticut General Statutes.
A bid bond in the amount of ten percent (10%) of the total bid amount shall be required with all proposals
submitted. A Performance Bond in the amount of 100% of the contract sum shall be required from the selected
firm following award.
Proposal Packages may be obtained at the Purchasing Department, Room 112, Municipal Building, 245 DeKoven
Drive, Middletown, CT, Monday - Friday, between the hours of 8:30 a.m. and 4:30 p.m. for a fee of $.50 per page.
It is preferred that they are downloaded free of charge on the City of Middletown web site:
www.MiddletownCT.gov. All questions concerning this RFP should be directed in writing to the Purchasing
Department via fax at 860-638-1995 or email at purchase@MiddletownCT.gov.
All proposals shall be submitted in the order stipulated on the RFP on the designated forms and in a clearly marked
and sealed envelope as designated in the Information for Bidders. All proposals must be received by Supervisor of
Purchases, Room 112, City of Middletown, 245 DeKoven Dr., Middletown CT 06457 no later than the date and time
specified. Responses received after this date will not be considered.
Proposals must be executed in accordance with and are subject to the instructions contained within the Information
for Bidders. Within thirty (30) days after opening the proposals, the three (3) apparent lowest responsible
Respondents' bond documents will be retained and all others returned. The three (3) lowest responsible
Respondents' bond documents may be held for a period of up to ninety (90) calendar days or until a contract is
signed and then all bond documents, other than those of the successful responsible Respondent shall be returned.
The Appraisal firm will be evaluated and selected based on their technical competence, their capacity and capability
to perform the work within the time allotted, and past record of performance which will be appropriately weighted
in descending order of importance. Preference will be given to those firms with specific experience in the use of
Computer Assisted Mass Appraisal Software System (CAMA).
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Firms responding to this request should be of adequate size and sufficiently staffed to perform the assignment
described above in a timely manner. The selected firm must meet all City, State and Federal affirmative action and
equal employment opportunity practices.
The City of Middletown reserves the right to waive any defect or any irregularity in any RFP and reserves the right to
reject any or all proposals or any part thereof. Proposals, amendments to proposals or withdrawals of proposals
received after the time set for receipt of the proposals shall not be considered.
All firms submitting a proposal with questionnaire are subject to and must comply with the equal opportunity and
nondiscriminatory provisions set forth in the Affirmative Action Plan of the City of Middletown. The selected firm must
meet all City, State and Federal affirmative action and equal employment opportunity practices.
Date: 06/16/2026
Middletown, Connecticut
Donna L. Formato, CPPB, NIGP-CPP
Supervisor of Purchases
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RFP #2026-009
REAPPRAISAL AND REVALUATION OF REAL PROPERTY
I. DEFINITIONS
A. ASSESSOR: The word "ASSESSOR" shall mean the duly appointed CITY ASSESSOR of the CITY OF MIDDLETOWN.
B. CONTRACT SPECIFICATIONS or SPECIFICATIONS: The terms "CONTRACT SPECIFICATIONS" or
"SPECIFICATIONS" shall mean this entire proposal and in more detail the Scope of Project section and made a
part of a certain CONTRACT between the CITY and the COMPANY and any addenda thereto.
C. PROJECT: The word "PROJECT" shall mean the reappraisal and revaluation of all taxable real property and all
exempt real property as of October 1, 2027 within the corporate limits of the CITY OF MIDDLETOWN in
accordance with Section 12-62 of the Connecticut General Statutes.
D. COMPANY: The word "COMPANY" means any person, firm, corporation, association or other entity
performing the revaluation work under contract.
E. CONTRACTOR: The word "CONTRACTOR" shall mean and shall be used interchangeably with the word
"COMPANY".
F. CITY: The word "CITY" shall mean the CITY OF MIDDLETOWN, Connecticut.
G. CAMA: The acronym “CAMA” means a Computer-Assisted Mass Appraisal software. The CONTRACTOR is to
utilize the CITY’S current CAMA software to complete the PROJECT. The CITY’S CAMA is Appraisal Vision
(v.8.2.22) provided by:
Vision Government Solutions, Inc.
1 Cabot Road, Suite 100
Hudson, MA 01749
Telephone: 800-628-1013
Fax: 508-351-3798
H. CAMA DATABASE: The term CAMA DATABASE refers to the tables, schedules, images, and parcel data used
by the CAMA software.
I. GIS: The acronym “GIS” means Geographic Information System. The CITY maintains parcel maps utilizing ESRI
GIS software. The CITY’S GIS and CAMA data are linked.
II. SCOPE OF PROJECT
A. SCOPE: This project includes the complete reappraisal and revaluation of all taxable and non-taxable Real
Property within the corporate limits of the City of Middletown, Connecticut.
The successful CONTRACTOR shall furnish all the labor, materials, supplies and equipment and perform all
work for the project in strict accordance with the hereinafter-listed specifications. The CONTRACTOR shall
utilize the CITY’S existing CAMA software Appraisal Vision provided by Vision Government Solutions, Inc.
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
