CITY OF MIDDLETOWN
INVITATION TO BID
Sealed proposals, addressed to the Supervisor of Purchases, City of Middletown, Room 112, 245 DeKoven
Drive, Middletown, Connecticut, will be received until Tuesday, July 21, 2026 at 11:00 am for the following:
BID #2026-012
REDEVELOPMENT OF WELLS
AT THE JOHN S. ROTH WELLFIELD
Bid documents may be obtained at the Purchasing Office, Room 112, Municipal Building, 245 DeKoven
Drive, Middletown, CT., Monday - Friday, between the hours of 8:30 a.m. and 4:30 p.m. for a fee of $.50
per page. It is preferred that they are downloaded free of charge on the City of Middletown web site:
www.MiddletownCT.gov. All questions concerning this bid should be directed in writing to the
Purchasing Department via fax at 860-638-4895 or email at purchase@MiddletownCT.gov.
Bids will not be publicly opened in the Municipal Building, however, bids will be opened and read
aloud via Webex. Additional information and a link will be provided on our website
www.middletownct.gov for those interested in viewing the bid opening via Webex.
All bid submittals shall be received on the designated forms provided in a sealed envelope using the
return label provided and marked as designated in the Information for Bidders. It is the responsibility
of the bidder to plan accordingly that bids are received by the set date and time. Bids received “late”
or faxed will not be considered.
A bid bond in the amount of ten percent (10%) of the total bid amount shall be required with all bids
submitted. Performance and Labor and Material Payment Bonds in the amount of 100% of the contract
sum shall be required from the selected bidder following award. A Maintenance Bond in the amount of
ten percent (10%) of the contract sum shall be required after completion of work and prior to final
payment. Wage rates apply for all projects over $100,000.00.
The City of Middletown reserves the right to waive any defect or any irregularity in any bid and
reserves the right to reject any or all bids or any part thereof. Bids and amendments to bids
received after the time set for the bid opening will not be considered. All bids must be
completely filled out when submitted. No bid may be withdrawn for a period of ninety (90) days
subsequent to the opening of bids without the City of Middletown's written consent. Withdrawal
of any bid must be submitted in writing to the City of Middletown.
All bids and proposals are subject to, and must comply with the equal opportunity and non-
discriminatory provisions set forth in the Affirmative Action Plan of the City of Middletown.
Dated: 06/16/2026
Middletown, Connecticut
Donna L. Formato, CPPB, NIGP-CPP
Supervisor of Purchases
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INFORMATION FOR BIDDERS
1. Date and Place for Opening Proposals - Pursuant to the
"Invitation to Bidders", sealed proposals for furnishing
the specified items will be received by the Purchasing
Department at the time and place set forth therein with
the award to be made as soon as practicable thereafter.
Bids received prior to the date set for receipt will be
securely kept sealed. All bids received by the time set for
receipt will be opened by the Purchasing Supervisor and
read publicly at the time set for receipt irrespective of any
irregularities therein. Bidders and or their representative
and any interested public may be present.
2. Printed Form for Proposals - All proposals must be
made upon the blank proposal form as attached hereto;
should give price both in words and figures; must be
signed and acknowledged by the bidder where indicated
on the proposal form; submitted sealed in the pre-
printed envelope provided and clearly marked with the
bid number and description.
3. Omissions and Discrepancies - Should a bidder find
discrepancies or omissions from the Contract Documents
or should he doubt their meaning, he should immediately
notify the Supervisor of Purchases who may send written
instructions to all bidders.
4. Acceptance or Rejection of Proposals - The City
reserves the right to accept or reject any or all proposals.
Without limiting the generality of the foregoing, any
proposal which omits a bid on any one or more items on
the price sheet may be rejected; any proposal containing
modifications to the price sheet may be rejected; any
proposal in which unit prices are omitted or in which unit
prices are obviously unbalanced may be rejected.
5. Acceptance of Proposals and the Effect – Within
thirty (30) consecutive calendar days after the bid
opening, the City will act upon them. The acceptance of
a proposal will be either a written notice of award, or an
acceptance letter from the Supervisor of Purchases, and
no other act shall constitute the acceptance of a proposal.
The acceptance of a proposal shall bind the successful
bidder to execute the contract within the time and
manner as set forth within these contract documents
making him responsible and liable for failure to execute
as prescribed.
to Execute - Any bidder whose proposal shall be
accepted will be required to execute the contract
within ten (10) days, including Saturdays and Sundays,
of the date of mailing of a notice, stating that the
award has been made to him or his firm. Failure or
neglect to do so shall constitute a breach of contract
for which the City may cancel the notice of award,
award the bid to someone else, or rebid the entire
project as well as sue for damages.
Damages for such a breach of contract will include but
not be limited to the loss of any awarding of work to
him and other items whose accurate amount will be
difficult or impossible to compute, and all other
damages recoverable at law and in equity.
7. Determination of Lowest Responsible
Bidder/Award - Except where the Owner exercises
the right herein to reject any or all proposals, the
contract will be awarded by the owner to the "Lowest
Responsible Bidder", as determined under the factors
to be considered under section 78-9(f)(2), as
amended, of the Middletown Code of Ordinances.
It is the intent of the City to award the contract to the
lowest responsible bidder(s) submitting the lowest
total cost complying with these specifications
providing that sufficient funds are available to award
the contract(s). The City of Middletown shall reserve
the right to make multiple awards based upon the
lowest unit price per item / per category and/or
based on what is in the best interest of the City.
Additionally, in determining whether a bidder qualifies
as the lowest responsible bidder, the City shall also
review other subjective factors, such as the bidder’s
skill, ability and integrity to perform the work as
specified, the bidders professional references (if
required), the bidders reputation, information
discovered during the interview process (if applicable)
and whether the City in its sole discretion determines
that awarding the bid to the bidder will be in the best
interests of the City. The City shall award the contract
to the lowest responsible bidder using the guidelines
set forth herein, or shall reject all bids.
6. Time for Executing Contract and Damages for Failure
8. Time of Completion/liquidated Damages - The
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